Sept 19 2016 Mark J Richardson 4169384722 mjrichardsonto CITY HALL DEPUTATIONS 101 CITY HALL DEPUTATIONS 101 Who is in the ROOM today Community Civilians Innovators Business ID: 535591
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Civic tech toSept. 19, 2016Mark J. Richardson416-938-4722@mjrichardson_to
CITY HALLDEPUTATIONS 101Slide2
CITY HALL DEPUTATIONS 101Who is in the ROOM today…?Community / CiviliansInnovators / Business
Public Sector EmployeesPoliticians
MediaSlide3
CITY HALL DEPUTATIONS 101How to Navigate Committees at Toronto City Hall…Slide4
CITY HALL DEPUTATIONS 101How do you directly engage with this kind of Org-Chart…?Slide5
CITY HALL DEPUTATIONS 101How do you directly engage with this kind of Org-Chart…?Slide6
CITY HALL DEPUTATIONS 101
City Departments can be split between Multiple Committees…
Parks and Environment Committee
CDRCSlide7
CITY HALL DEPUTATIONS 101
Committees can have a “Strange” mix of responsibilities.
Affordable
Housing Office
Children’s Services
Community Recreation (
PFR)
Toronto Office of Partnerships (SDFA)
Fire
Services
Long Term Care Homes & Services
Office of Emergency Management
Shelter Support and Housing Administration
Social Development, Finance and Administration
Emergency Medical ServicesSlide8
CITY HALL DEPUTATIONS 101
Committees
have different & seasonal workloads.
CDRC’s workload is
73%
heavier than Parks & Env.
Parks has fewer meetings because their Agenda is much lighter.
Important
City items get “bumped” & deferred at CDRC due to volume.
Month / Year
CDRC
Parks & Env.
Sep-2013
11
12
Oct-2013
8
4
Nov-2013
0
0
Dec-2013
14
6
Jan-2014
6
6
Feb-2014
0
0
Mar-2014
9
5
Apr-2014
11
0
May-2014
15
5
Jun-2014
12
9
Jul-2014
0
0
Aug-2014
11
9
TOTAL
97
56Slide9
CITY HALL DEPUTATIONS 101Committee Calendars are set 12+ months in Advance via TMMIS.
http://app.toronto.ca/tmmis/Slide10
CITY HALL DEPUTATIONS 101Committee meeting Agendas are released Seven (7) days in Advance via TMMIS.
http://app.toronto.ca/tmmis/Slide11
CITY HALL DEPUTATIONS 101“Request to Speak” e-mail requests can be made via TIMMIS.Slide12
CITY HALL DEPUTATIONS 101Understand the Ground-Rules...First-Come / First-ServeDaytime / Business HoursAgendas can run all day (and into evening)
5-minute limit per speaker **Can be cut-down to 3-minutes by ChairFormal-Groups share one 5-minute slot
Individuals don’t have that constraint
Councillors can ask Speaker follow-up questions (2 minutes each)Deputations are Streamed & RecordedSlide13
CITY HALL DEPUTATIONS 101Understand the Stakeholders & Influencers who can effect Change…StaffPoliticians
OrganizationsMediaSlide14
CITY HALL DEPUTATIONS 101Prepare, Prepare, Prepare…Clearly, Concise Describe your IssueExplain the Impact(s)Offer Tangible Solutions and Options
Understand the Committee Members and their Political P.O.V.Specific Examples in their Wards..?What’s this going to COST..?
Who is going to PAY for it?Slide15
CITY HALL DEPUTATIONS 101Do NOT do this…no matter how much you may want to…