TimeClock - PowerPoint Presentation

Slide1

TimeClock Plus

UPDATES & ENHANCEMENTSSlide2

TCP Version 7

Beta version now being

tested

Compatible with Apple and mobile devices

Different

look

and

numerous

changes

Anticipate university wide training before implementationSlide3

Lead & Admin Actions

Employees

no longer

manually added in TCP

All job changes should be accomplished in Banner using the Personnel Action Form (PAF)

Job changes are uploaded to TCP when PAF is

submitted

For new jobs

Job code is required all wage employees

Job code in TCP made

Clockable

on midnight of effective date (PAF must be approved

& applied)

For terminated jobs

Job code in TCP make

Unclockable

on midnight at end of termination date

For Work Study jobs

Job code in made

Unclockable

when funding runs outSlide4

Employee Actions

Employees are now prompted to manually enter the time of a

Missed Punches

Employees now have the option to enter total hours worked using

Time Sheet Entry

Employees now have the option to track time worked by

Cost CodeSlide5

Fixing Missed Punches

Available to all

WebClock

employees and some using terminals (by department request)

Entering the time for the missed punch is required to proceed with the current clock action

Exception

: if employee misses a punch out and allows 16 hours to lapse, a missed punch out is automatically recorded

Employees cannot edit recorded missed punches

Supervisors must always approve a missed punch (in addition to approving the shift)Slide6

Time Sheet Entry

Employees enter total number of hours worked for a day

This eliminates the need to clock in at the beginning and out at the end of a shift

TSE is a great alternative when:

The employee’s work location has no computer or other electronic device available

The employee’s work expectation is a set number of hours per week based on the hours estimated to complete a project

Employee can track hours and populate the time sheet as they are able (within payroll deadlines)

Employees can enter hours for a single day or multiple days at onceSlide7

Cost Codes

Used to track time worked at the fund (cost code) level

This allows employee to have one Banner position and one TCP job code and still track time on multiple projects (funds)

Multiple supervisors can approve the different Cost

C

ode shifts

When hours are exported to Banner, the exact time distribution by fund is loaded instead of employee’s default labor distribution

All sponsored funds automatically loaded in TCP; departments can request to have all funds in TCPSlide8

TCP to Banner Interface

Unapproved shifts only prevent the employee’s hours for that job from exporting

Coming soon – the same will be true for unapproved Missed PunchesSlide9

Data Validations

Run regularly by Payroll to ensure data integrity

Continued development to identify data discrepancies between TCP and Banner

For example:

Verify that employees and users have correct Banner PID in TCP

Verify that employee hours have an active Banner position

Compare total hours in TCP to total hours in

Banner

Verify

that employees do not have future hours recorded and approved in

TCP

Verify that employees are not able to approve their own hours

Clean up:

Identify active TCP users that have been terminated in Banner and remove access

Identify TCP employees that have no active jobs in Banner and have not worked in 90 days and suspend them (licensing requirement)Slide10

Time Sheet DemoSlide11

EMPLOYEE ACTIONS:

Click the

Time Sheet Entry

buttonSlide12

EMPLOYEE ACTIONS:

Select

Single entry (Time Sheet)

to add one shift

Slide13

EMPLOYEE ACTIONS:

Complete fields as noted above and c

lick the

Add

button

Enter

Date

worked

Enter estimated start

Time

Enter total

Hours

worked

Select appropriate

Job Code

Slide14

EMPLOYEE ACTIONS:

Review data entered, Edit or Delete as needed and c

lick the

Save

button

Or click the option to

Add new record

if more shifts need to be addedSlide15

EMPLOYEE ACTIONS:

Click the

OK

buttonSlide16

EMPLOYEE ACTIONS:

Select

Multiple entry (Time Sheet)

to add multiple shifts at once

Slide17

EMPLOYEE ACTIONS:

Complete fields as noted above and c

lick the

Save

button

Enter

Anchor Time

(est. start time)

Select applicable work

Week

Select appropriate

Job Code

(can use a difference Job Code per row)

Enter total hours worked in the

Sat – Fri

columnsSlide18

EMPLOYEE ACTIONS:

Click the

OK

buttonSlide19

SUPERVISOR ACTIONS:

Select

Employee .. Approval ManagerSlide20

SUPERVISOR ACTIONS:

Enter

Start

and

End

dates and click the

Update

button

Review shifts, highlight and grant management

Approval

as applicableSlide21

SUPERVISOR ACTIONS:

Select Employee

Edit hoursSlide22

SUPERVISOR ACTIONS:

Review the shifts, edit and approve as applicable Slide23

Cost Code DemoSlide24

EMPLOYEE ACTIONS:

Click the

Clock In

buttonSlide25

EMPLOYEE ACTIONS:

Continue

with acknowledged timeSlide26

EMPLOYEE ACTIONS:

Select applicable

Job CodeSlide27

EMPLOYEE ACTIONS:

Select applicable

Cost CodeSlide28

EMPLOYEE ACTIONS:

Successfully clocked inSlide29

MANAGER VIEW

:

Edit hours displays Cost Code next to the Total