Gary Gildert Alan Rossiter Chris Tagoe Why Bother Widely dispersed membership Share technical program with other sections Outreach to student chapters AIChE Webcasting Experience AIChE Webinars ID: 699287
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Slide1
WebcastingConsiderations
Gary Gildert, Alan Rossiter, Chris TagoeSlide2
Why Bother?
Widely dispersed membershipShare technical program with other sectionsOutreach to student chaptersSlide3
AIChE Webcasting Experience
AIChE WebinarsEast Tennessee LS: Remote PresentersSouth Texas Section: Meeting Webcasts (2010)Virtual Local Section (2011)
Texas Energy Forum “Webinar” (2011)Slide4
Issues to Consider
Volunteers & technical competenceHardware & softwareChanges to meeting formatLimitations on central meeting venuesSatellite meeting venue requirementsIndividual (home) access vs. group meeting
Financial costSlide5
Webcasting Satellite Considerations
VenueEquipmentPeopleSlide6
Places to Meet
North Houston group has tried several venuesLocal CollegeFreeAV equipment available – working?No feed or drink after hours
Restaurant
Good food and drink
Questionable AV equipment
Could be noisySlide7
Satellite Location Equipment
ComputerWebex SoftwareWindows PC < 5yrs
Have a spare
Sound card?
Projection Equipment
Room layout
Testing
TV
iTunes, Media Player
Youtube.com
Webex
Sound Equipment
“Tinny” is ok
Distortion is bad
Consider sound card
Internet connection
< 100 kbps bad
250 kbps ok> 1,000 kbps is normalWebcamAsk questions liveTESTSlide8
Two roles = Two people
General organization RegistrationFinancesCoordinate with venue managerTechnicalPC setup
Audio and Video setup
Link to centralSlide9
Main Site Volunteers
Meeting chair TimingQuestions from floorModeratorwebcast host; contact with satellites;
controls access/mutes
Local equipment support volunteer (geek)
Tech/web savvy
Experience with AV systems
Redundancy: Need to cover absencesSlide10
Changes to meeting format
Strict(er) timing of announcements, presentation, and endAdditional set-up & testingEnsure PowerPoint presentations work with
Webex
(e.g., video clips & sound bites)
Podium etiquette (educate presenters)
Q&A DisciplineSlide11
Limitations on central meeting venues
Internet access (ethernet preferred)Confirm compatibility of equipment (sound system)Lighting for webcamsSlide12
Main Location Equipment
ComputerWebex SoftwareWindows PC < 5yrsHave a spare
Sound card?
Projection Equipment
Room layout
Link to PC
Testing
PowerPoint
Webex
iTunes
Internet connection
Hardwire better
< 100 kbps bad
250 kbps ok
> 1,000 kbps is normal
Webcam
Headshot of speaker
Link with audioTESTSlide13
Audio Equipment
Local sound (mixer)Podium micLapel mic
Wireless
mic
Audio from presentation
from
Webex
Feedback!
Open
mic
Signal to
Webex
Dedicated
mic
!!!
Simple & reliable
No pres. sound
No Live Q&AMixer to presenter's PC?No controlMixer to aux PC?Slide14
Hardware & software
AIChE Software Standard: Webex
3 laptops + spares, web-enabled
Internet connections (
ethernet
preferred)
Microphones
Sound mixer
Webcams
Cables (including power). Beware tripping hazard!Slide15
Have Fun
Meet new peopleLearn new skillsContribute to the benefit of others
Gary Gildert, Alan Rossiter & Chris
Tagoe
31 March 2012