LENDLEASE PROGRAM Presenters Joanne Marceau amp Fauzia Massey LendLease Program Objectives Name two characteristics of a LendLease situation Describe how resources are tracked List two tasks of the Sending Finance Unit ID: 697102
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Slide1
Incident Business Management Workshop 2018
LEND/LEASE PROGRAM
Presenters: Joanne Marceau & Fauzia MasseySlide2
Lend/Lease ProgramObjectives
Name two characteristics of a Lend/Lease situation.Describe how resources are tracked.List two tasks of the Sending Finance Unit.
List two tasks of the Receiving Finance Unit.Slide3
Lend/Lease Program
Informal Agreement to:Share resources Incidents within close proximitySpecific resource for critical taskShort-termResources not reassignedOn loanNot appropriate for Severity resources
Loan time period may range from a single fuel cycle to two or three days.
Examples:
- Aircraft, single fuel cycle
- Crew, 1-3 daysSlide4
Why Use Lend/Lease?
Sending Incident can temporarily spare specific
resource(s)
Simplified Process
Increased efficiency of resources
Mutually beneficial to both incidentsSlide5
How Does Lend/Lease Work?
Sending and receiving IC’s validate continued use of shared resources
Receiving IC voices the need for
resources to fulfill critical mission
Sending IC assembles resources for agreed time
periodSlide6
Tracking Shared Resources
. . .
Not reassigned in ROSS
Tracked officially through the sending incident RO in remarks section
NR Lend/Lease Resource Tracking spreadsheet used by both sending and receiving incidents
Sending incident collects/processes all documentationSlide7
Lend/Lease Considerations
Length of assignments will not be affected by lend/lease
All days count towards original assignment
If sending incident is within 2-3 days of demobilization, shared resources should be reassigned to receiving incidentSlide8
Where to find Lend/Lease Information
Lend/Lease Resources - Additional Suggestions 2018
and
Northern Rockies Resource Tracking spreadsheet
Northern Rockies Incident Business Toolbox:
https://gacc.nifc.gov/nrcc/nrcg/committees/business/toolbox/toolbox.htm
Lend/Lease of Resources – Incident Assignments FAQ
NWCG Incident Business Committee Document:
https://www.nwcg.gov/sites/default/files/ibc_lend_lease_faq.pdfSlide9
Finance Unit Tasks
LEND/LEASE PROGRAMSlide10
Lend/Lease: Finance Unit Tasks
Sending Incident Account Manager: Adds Receiving Incident information to the Site Group. Used for posting only.Time Unit: Post TimePost time using Receiving Incident information, when the Resource returns.Resource will have separate invoices, one for each incident.Cost Unit: Zero out costsDo NOT Accrue for Receiving Incident payment code.
Receiving Incident
Time Unit: Do NOT post time
Resource returns to the Sending Incident with, original, signed CTR/Shift Tickets.
Cost Unit: Add line item, Accrue
Manually add Resource(s) to Incident’s Resource Tab, name it “Resource on loan from xxx”
Do NOT use the “Other Tab”.
Add and lock daily cost as a line item.
Accrue cost
Both FSC: Communicate with each other, their Unit Leaders and their C&G about which resource are going, where and for how long.Slide11
Sending Incident
LEND/LEASE PROGRAMSlide12
The Account Manager adds the Receiving Incident information to the e-ISuite database at the Incident level to post time only.
Sending Incident
Lend/Lease ProgramSlide13
Lend/Lease Program
Post TimeWhen the Resource returnsPost time for all personnel and equipment that has been on loan to another incident.Use the information from the Incident added to your Site Group.During Finance
Demob
Resources will have multiple payment documents – OF288, OF286
At least one for each Incident.
All documents are processed by Sending Unit for all incidents during Lend Lease activity.
The Sending IncidentSlide14
OF288
Two separate columns
Lend/Lease
ProgramSlide15
OF286:
Two separate pages
Lend/Lease ProgramSlide16
Cost Unit:“Zero” the cost for the days that the resource was on loan out.View Cost screen entry will show both accounts.
Do NOT Accrue for Receiving Incident Payment Code.Sending Incident:
Lend/Lease ProgramSlide17
Sending: Cost Module, View Cost ScreenLend/Lease Program
SENDING INCIDENTSlide18
Sending: Cost Module, View Cost ScreenLend/Lease Program
SENDING INCIDENTSlide19
Receiving Incident
LEND/LEASE PROGRAMSlide20
Lend/Lease Program
Post TimeDo NOT Post TimeResource returns to Sending Incident with original, signed CTR/Shift TicketsDemob
Time
No Payments to process.
All documents returned to the Sending Unit to complete.
The Receiving IncidentSlide21
Lend/Lease Program
Time Unit: Yawn
The Receiving IncidentSlide22
Receiving Incident:
Lend/Lease ProgramCost Unit
Manually add to the Resource List of Incident.
Name it “Resource on loan from xxx”
Do not use “Other Tab”
Add daily cost as line item
Lock it to prevent future updates
Accrue CostSlide23
Receiving Incident : Cost UnitLend/Lease Program
Add the resource as a line item in the Resource edit screen.
Name it “Resource on loan from XXX (sending incident)”.
Input daily cost amount on the View Costs Screen.
RECEIVING INCIDENTSlide24
Receiving Incident: Cost Unit
Lend/Lease Program
RECEIVING INCIDENTSlide25
Lend/Lease Program
RECEIVING INCIDENT
Receiving Incident
:
Cost Unit
Receiving Incident
:
Cost UnitSlide26
Lend/Lease ProgramAccrualsare submitted by the Receiving Incident.
Cost Unit: Accruals
Slide27
Receiving Incident : Cost Unit
Add in the Resource tab NOT on the “Other” tab. Cost is captured on the View Cost screen. Slide28
Receiving Incident: Accrual
The captured cost appears on that database’s accrual report.Slide29
LEND/LEASE PROGRAMAccrualsare zeroed out by the Sending Incident.
Cost Unit: Accruals
Slide30
Sending Incident: AccrualAccrual manually zeroed out.
Sending Incident Accrual Report includes the Receiving Incident since it was added to its Site Group. Note we have Page 1 and 2 of the same report.
Sending Incident’s payment code accrual report.Slide31
Sending Incident
Time Unit posts time for both incidents creating an actual cost to appear in the Cost Module
.Slide32
Sending Unit: Cost UnitActual cost from the Time Unit posts appears with the Receiving Incident’s account code. Cost Unit manually adjusted to zero in the View Cost tab. Slide33
Lend/Lease: Finance Unit Tasks Sending Incident
Account Manger: Adds Receiving Incident information to the Site Group. Used for posting only.Time Unit: Post TimePost time using Receiving Incident information, when the Resource returns.Resource will have separate invoices, one for each incident.Cost Unit: Zero out costsDo NOT Accrue for Receiving Incident payment code.
Receiving Incident
Time Unit: Do NOT post time
Resource will return to Sending Incident with, original, signed CTR/Shift Tickets.
Cost Unit: Add line item, Accrue
Manually add Resource(s) to Incident’s Resource Tab, name it “Resource on loan from xxx”
Do NOT use the “Other Tab”.
Add and lock daily cost as a line item.
Accrue cost
Both FSC: Communicate with each other, their Unit Leaders and their C&G about which resource are going, where and for how long.Slide34
Lend/Lease Program
ObjectivesName two characteristics of a Lend/Lease situation.Describe how resources are tracked.List two tasks of the Sending Finance Unit.
List two tasks of the Receiving Finance Unit.