Incident Business Management Workshop 2018

Incident Business Management Workshop 2018 Incident Business Management Workshop 2018 - Start

Added : 2018-10-26 Views :12K

Download Presentation

Incident Business Management Workshop 2018




Download Presentation - The PPT/PDF document "Incident Business Management Workshop 20..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.



Presentations text content in Incident Business Management Workshop 2018

Slide1

Incident Business Management Workshop 2018

LEND/LEASE PROGRAM

Presenters: Joanne Marceau & Fauzia Massey

Slide2

Lend/Lease ProgramObjectives

Name two characteristics of a Lend/Lease situation.Describe how resources are tracked.List two tasks of the Sending Finance Unit.

List two tasks of the Receiving Finance Unit.

Slide3

Lend/Lease Program

Informal Agreement to:Share resources Incidents within close proximitySpecific resource for critical taskShort-termResources not reassignedOn loanNot appropriate for Severity resources

Loan time period may range from a single fuel cycle to two or three days.

Examples:

- Aircraft, single fuel cycle

- Crew, 1-3 days

Slide4

Why Use Lend/Lease?

Sending Incident can temporarily spare specific

resource(s)

Simplified Process

Increased efficiency of resources

Mutually beneficial to both incidents

Slide5

How Does Lend/Lease Work?

Sending and receiving IC’s validate continued use of shared resources

Receiving IC voices the need for

resources to fulfill critical mission

Sending IC assembles resources for agreed time

period

Slide6

Tracking Shared Resources

. . .

Not reassigned in ROSS

Tracked officially through the sending incident RO in remarks section

NR Lend/Lease Resource Tracking spreadsheet used by both sending and receiving incidents

Sending incident collects/processes all documentation

Slide7

Lend/Lease Considerations

Length of assignments will not be affected by lend/lease

All days count towards original assignment

If sending incident is within 2-3 days of demobilization, shared resources should be reassigned to receiving incident

Slide8

Where to find Lend/Lease Information

Lend/Lease Resources - Additional Suggestions 2018

and

Northern Rockies Resource Tracking spreadsheet

Northern Rockies Incident Business Toolbox:

https://gacc.nifc.gov/nrcc/nrcg/committees/business/toolbox/toolbox.htm

Lend/Lease of Resources – Incident Assignments FAQ

NWCG Incident Business Committee Document:

https://www.nwcg.gov/sites/default/files/ibc_lend_lease_faq.pdf

Slide9

Finance Unit Tasks

LEND/LEASE PROGRAM

Slide10

Lend/Lease: Finance Unit Tasks

Sending Incident Account Manager: Adds Receiving Incident information to the Site Group. Used for posting only.Time Unit: Post TimePost time using Receiving Incident information, when the Resource returns.Resource will have separate invoices, one for each incident.Cost Unit: Zero out costsDo NOT Accrue for Receiving Incident payment code.

Receiving Incident

Time Unit: Do NOT post time

Resource returns to the Sending Incident with, original, signed CTR/Shift Tickets.

Cost Unit: Add line item, Accrue

Manually add Resource(s) to Incident’s Resource Tab, name it “Resource on loan from xxx”

Do NOT use the “Other Tab”.

Add and lock daily cost as a line item.

Accrue cost

Both FSC: Communicate with each other, their Unit Leaders and their C&G about which resource are going, where and for how long.

Slide11

Sending Incident

LEND/LEASE PROGRAM

Slide12

The Account Manager adds the Receiving Incident information to the e-ISuite database at the Incident level to post time only.

Sending Incident

Lend/Lease Program

Slide13

Lend/Lease Program

Post TimeWhen the Resource returnsPost time for all personnel and equipment that has been on loan to another incident.Use the information from the Incident added to your Site Group.During Finance

Demob

Resources will have multiple payment documents – OF288, OF286

At least one for each Incident.

All documents are processed by Sending Unit for all incidents during Lend Lease activity.

The Sending Incident

Slide14

OF288

Two separate columns

Lend/Lease

Program

Slide15

OF286:

Two separate pages

Lend/Lease Program

Slide16

Cost Unit:“Zero” the cost for the days that the resource was on loan out.View Cost screen entry will show both accounts.

Do NOT Accrue for Receiving Incident Payment Code.Sending Incident:

Lend/Lease Program

Slide17

Sending: Cost Module, View Cost ScreenLend/Lease Program

SENDING INCIDENT

Slide18

Sending: Cost Module, View Cost ScreenLend/Lease Program

SENDING INCIDENT

Slide19

Receiving Incident

LEND/LEASE PROGRAM

Slide20

Lend/Lease Program

Post TimeDo NOT Post TimeResource returns to Sending Incident with original, signed CTR/Shift TicketsDemob

Time

No Payments to process.

All documents returned to the Sending Unit to complete.

The Receiving Incident

Slide21

Lend/Lease Program

Time Unit: Yawn

The Receiving Incident

Slide22

Receiving Incident:

Lend/Lease ProgramCost Unit

Manually add to the Resource List of Incident.

Name it “Resource on loan from xxx”

Do not use “Other Tab”

Add daily cost as line item

Lock it to prevent future updates

Accrue Cost

Slide23

Receiving Incident : Cost UnitLend/Lease Program

Add the resource as a line item in the Resource edit screen.

Name it “Resource on loan from XXX (sending incident)”.

Input daily cost amount on the View Costs Screen.

RECEIVING INCIDENT

Slide24

Receiving Incident: Cost Unit

Lend/Lease Program

RECEIVING INCIDENT

Slide25

Lend/Lease Program

RECEIVING INCIDENT

Receiving Incident

:

Cost Unit

Receiving Incident

:

Cost Unit

Slide26

Lend/Lease ProgramAccrualsare submitted by the Receiving Incident.

Cost Unit: Accruals

Slide27

Receiving Incident : Cost Unit

Add in the Resource tab NOT on the “Other” tab. Cost is captured on the View Cost screen.

Slide28

Receiving Incident: Accrual

The captured cost appears on that database’s accrual report.

Slide29

LEND/LEASE PROGRAMAccrualsare zeroed out by the Sending Incident.

Cost Unit: Accruals

Slide30

Sending Incident: AccrualAccrual manually zeroed out.

Sending Incident Accrual Report includes the Receiving Incident since it was added to its Site Group. Note we have Page 1 and 2 of the same report.

Sending Incident’s payment code accrual report.

Slide31

Sending Incident

Time Unit posts time for both incidents creating an actual cost to appear in the Cost Module

.

Slide32

Sending Unit: Cost UnitActual cost from the Time Unit posts appears with the Receiving Incident’s account code. Cost Unit manually adjusted to zero in the View Cost tab.

Slide33

Lend/Lease: Finance Unit Tasks Sending Incident

Account Manger: Adds Receiving Incident information to the Site Group. Used for posting only.Time Unit: Post TimePost time using Receiving Incident information, when the Resource returns.Resource will have separate invoices, one for each incident.Cost Unit: Zero out costsDo NOT Accrue for Receiving Incident payment code.

Receiving Incident

Time Unit: Do NOT post time

Resource will return to Sending Incident with, original, signed CTR/Shift Tickets.

Cost Unit: Add line item, Accrue

Manually add Resource(s) to Incident’s Resource Tab, name it “Resource on loan from xxx”

Do NOT use the “Other Tab”.

Add and lock daily cost as a line item.

Accrue cost

Both FSC: Communicate with each other, their Unit Leaders and their C&G about which resource are going, where and for how long.

Slide34

Lend/Lease Program

ObjectivesName two characteristics of a Lend/Lease situation.Describe how resources are tracked.List two tasks of the Sending Finance Unit.

List two tasks of the Receiving Finance Unit.


About DocSlides
DocSlides allows users to easily upload and share presentations, PDF documents, and images.Share your documents with the world , watch,share and upload any time you want. How can you benefit from using DocSlides? DocSlides consists documents from individuals and organizations on topics ranging from technology and business to travel, health, and education. Find and search for what interests you, and learn from people and more. You can also download DocSlides to read or reference later.
Youtube