USA Hockey ODP Presented By Johnathan Morrison Coordinator of TravelLogistics USA Hockey ODP Two Types Of Mileage Paid Monthly Direct Reimbursement USHL NAHL SPHL NA3HL Per Game Bonus Paid at the End of the ID: 617384
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Slide1
Submitting Mileage
USA Hockey, ODP
Presented By:
Johnathan Morrison, Coordinator of Travel/Logistics, USA Hockey ODPSlide2
Two Types Of Mileage Paid
Monthly Direct Reimbursement
USHL
NAHL
SPHL
NA3HL
Per Game Bonus – Paid at the End of the
Year
ACHA (College Club)Slide3
Monthly Direct Reimbursement
USHL
Pay 8% of the cost of a gallon of gas/mile
Example: $3.29/gallon equals $0.264/mile
If gas goes to $3.00 and below, they pay 10% the cost of a gallon of gas/mile.
Rate is determined by cost of Standard Grade fuel at nearest gas station to Coordinators house on the 10
th
of each month.
Paid directly by the USHL on the 15
th
of the month via direct deposit.
A local game is considered within 50 miles, one way and does NOT pay mileage.
The worksheet automatically takes this into effect.Slide4
NAHL
Pay $0.22/mile
League automatically deducts miles for local travel
0-249 miles (-0 miles)
250-499 (-50 miles)
500-1500 (-100 miles)
1501-2499 (-150 miles)
2500 and up (-200 miles)
Deductions are based on total miles driven during a month.
Deductions will be taken automatically.
Submit miles based on Mileage Calculator
Paid directly by the NAHL within one month of submission deadline via direct deposit.Slide5
SPHL
Mileage is based off a mileage pool paid by all the teams.
Mileage will not be less than $0.15/mile
Mileage varies by number of games played/month.
Average last year was $0.198/mile.
Paid through Ranger via an “Adjustment” on the 25
th
of the month by USA Hockey via Steve
Tatro
.Slide6
End of Season Bonus Mileage
ACHAApproximately $9/official/game
Paid to officials who work 10/15 games or more.
2013-2014 Season - $9.89/game/officialSlide7
How to Submit
Monthly Mileage Submission Form
If you worked in the USHL,
NAHL,NA3HL,
or SPHL in a given month you will get an email telling it’s time to submit.
Usually sent out around the 1
st
of the month.
Email will contain instructions and a link to an Excel Worksheet
ODP Mileage Submission Worksheet
Follow all instructions and fill out the form
There is a link at the bottom of the worksheet that will send you to the Mileage Submission Form which is an online form.
End of Season Bonus Leagues
(ACHA
)
Paid automatically at the end of the season.
You do NOT have to submit for this.Slide8
DEADLINES!!!!
The 10
th
of each month at midnight CST.
You submit for the month prior.
Example: Submit for Sept by Oct 10th
The submission form automatically closes at midnight.
Mileage for all leagues is submitted on a single form.
Late submissions:
SPHL: Forfeiture of all mileage that month
Mileage is paid from a pool. Once is paid, it’s gone.
USHL/NAHL/NA3HL
Must alert myself or Chris Allman
A fine of 10% will be levied.
Fine increases for subsequent late submissions.(5%/occurrence)
Mileage will be paid on the following month’s report
You CANNOT submit more than one month at a time.Slide9
ODP Mileage Submission Worksheet
Email reminder and always on
www.ODPLinks.com
File is in Excel form.
Worksheet must be submitted within EMF form in Excel format.
Other file formats will not be accepted.
www.OpenOffice.org
has a free version of Excel.Slide10
Filling out the Worksheet
League Drop Downs
Automatic Local fill in
Total Miles/League Miles
CLICK HERE to submitSlide11
EmailMeForm
Click Here
in worksheet takes you online form.
Agree to terms
Contact Information
Mileage for each league
Submit worksheet in form
Must save form as:
Your Name ODP Mileage Month Year
JohnathanMorrisonODPMileageFeb2014.xlsSlide12
General Rules
We do NOT pay mileage for rental cars in Alaska (NAHL)
Must include EVERY game assigned by the ODP in your worksheet.
Why
?
Submit
miles
for games you drove YOUR car.
You still have to include games that you didn’t drive
Enter ZERO miles
Failure to follow this rule will result in immediate dismissal from the ODP
If you rode in someone’s car or flew as paid for by ODP, enter ZERO miles.Slide13
General Rules
Submit only for miles YOU drove in YOUR car
If you rode with someone else – ZERO miles
If you flew on a USAH/NAHL flight – ZERO miles
If you were provided a rental car – ZERO miles
NAHL Alaska
If a league is paying for your travel, ZERO milesSlide14
General Rules – Cont.
Each row of the worksheet is for one “LEG” of a trip.
Example: Live in DSM, work in Lincoln and drove home after game.
Leg 1 – DSM to LINC
Leg 2 – LINC to DSM
Do not put “round trips” in a row.
The game you are going to is responsible for your travel. That’s the league you will enter into “LEAGUE you were driving to”.
The last game you work prior to driving home is responsible for your travel.
Not the last “Direct Mileage Paying League”
FOLLOW ALL DIRECTIONS AND YOU’LL BE FINE! – SERIOUSLY, JUST READ THEM!!!!!Slide15
Mileage Alternative
Officials may find “alternative” means of transportation to their games.
Air
Train
Rental Car
Must prove to Coordinator of Travel that trip will not cost a league additional mileage money.
Example: Live in Chicago, work in OMA/LINC and fly to OMA when could have hooked up with crew in DSM.Slide16
Confirmation
Successful Submission Page:
Email from EMF