Workshop insert date here insert conference name insert presenter name wwwiocenet Anticipated Outcomes What you can learn For workshop participants Become aware of a range of helpful resources to be used to build strong and transparent VOPEs ID: 630649
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Slide1
VOPE Institutional Support Toolkit
Workshop
(insert date here) (insert conference name)(insert presenter name)
www.ioce.net
Slide2
Anticipated Outcomes
What you can learn For workshop participantsBecome aware of a range of helpful resources to be used to build strong and transparent VOPEs.Become involved in disseminating the contents of the toolkit to other potential users.
For Toolkit DevelopersProvides valuable feedback on existing resourcesHighlights gaps and priorities for further development.Slide3
Agenda
Optional: My VOPE story…
OverviewWebsite Navigation and Contents
09:00 – 09:10
Welcome
09:10 – 09:20
Introducing the toolkit and anticipated outcomes
09:20 – 09:30
Ice breaker OR My VOPE story
09:30 – 10:00
Engage: Group discussion – Setting
up
a VOPE
10:00 – 10:10
Explore & Evaluate Instructions on how participants will engage with the Toolkit content
10:10 – 11:00
Explore & Evaluate Learning stations Slot 1, 2
11:00 – 11:30
Tea
11:30 – 11:45
Engage: Group Discussion –
Institutionalising the VOPE
11:45 – 12:30
Explore & Evaluate Learning stations Slot 3, 4
12:30 – 12:45
Engage: Group Discussion – Carrying out VOPE work
12:45 – 13:00
Call to Action and Close
13:00 – 14:00
LunchSlide4
INTRODUCTION TO THE
TOOLKITSlide5
About the Toolkit
Voluntary Organization for Professional Evaluation (VOPE)Institutional Capacity Toolkit
Collection of curateddescriptions, tools, advice,examples, software and toolboxes
developed by VOPEs and other organizations working to support non-profit organizations. Slide6
Who was involved?
Funding Compiled by EvalPartners
Toolkit Task TeamProvide advice Review deliverables as necessaryHelp to identify resourcesSign off on deliverables
www.ioce.net
Toolkit developed by
www.benitawilliams.co.zaSlide7
How was the Toolkit developed?
Toolkit developed by
www.benitawilliams.co.zaSlide8
Who this toolkit is for
This toolkit is for volunteers and staff involved in establishing and managing emergent and developed VOPEs.
If your VOPE has just started out, this resource is for you. If your VOPE has been around for a long time, but you are interested in making it more transparent or active, this resource is also for you.Slide9
What this toolkit is NOT
An exhaustive list of topics to which VOPEs should pay attention
Good collection of information for VOPEs to consultBUT it does not replace the kind of information that an experienced professional or trained information specialist might be able to advise on. All of the material is included as is, and there is no guarantee that the material will be appropriate in your context.Slide10
Sections of Toolkit
Toolkit is divided in 3 parts: Linked to development of you VOPE
New
Founded,
starting the work of a VOPE
A few years later…Slide11
Annual reports
Email communications
Developing an online presence for the VOPE
Social media presence
Human Resources (HR)Administration of membershipAdministration of voting
FinanceReceiving paymentsPurchasing
Steps towards founding a VOPE
Decide on formalization
Define a vision and mission Constitutions / founding documents and bylawsRegister as a legal entity
Establish a membership policy and membership registerAnnual General Meetings (AGMs)
Hosting conferences, workshops etc.Hosting online evaluation capacity building events
Doing advocacy
Publications and newsletters
Developing guidelines and standards
Evaluation awards
Connecting regionally and internationally
Making statements on issues of importance in evaluation
Designed to help, advise, support in
:
New
Founded,
starting the work of a VOPE
A few years later…Slide12
EvalAgenda2020
The aims of EvalAgenda2020 are to:
Strengthen the enabling environment for evaluation.
Develop Institutional capacities.
Participate in
EvalPartners
efforts to build individual capacities for evaluation, focusing on evaluators, commissioners and users of evaluation.
Support the inter-linkages among these first three dimensions by working together.
EVALSDG's
EvalGender
+
EvalYouth
EvalIndigenous
Global
Parliamentarians
Forum for EvaluationSlide13
Contents
Sections and Subsection posts
Discussion, advise, tipsResourcesSlide14
WEBSITE: NAVIGATION
AND CONTENTSSlide15
First time visitorSlide16Slide17
VOPE Toolkit SectionsSlide18Slide19
Navigation
Click the topic header to access additional information and a rich set of resources.Slide20
There is an introductory description about each toolkit topic.
English and FrenchYou can print of download sections and resources.Slide21
Besides the overview description, each topic provides links to a set of curated examples, software, tools and advice. These resources are sourced from third party websites, or contributed by other VOPEs.
A flag will indicate the resource language, and the TOP RESOURCES will be highlighted.Slide22Slide23
Rate or Comment on a Resource
Use the rating or comment options to provide feedback on a resource.Slide24
Anticipated Outcomes
What you can learn For workshop participantsBecome aware of a range of helpful resources to be used to build strong and transparent VOPEs.Become involved in disseminating the contents of the toolkit to other potential users.
For Toolkit DevelopersProvides valuable feedback on existing resourcesHighlights gaps and priorities for further development.Slide25
Ice breaker AND/or
MY VOPE STORYSlide26
My VOPE story
Add notes here about your VOPE. (Refer to notes on first slide)
How it started How long it has been operating? Number of membersStrategic objectivesAny anecdotes / learnings you can shareSlide27
Profile of participantsSlide28
Profile question 1(Yes / No)A. Are you a member / leader of a VOPE?
B. Do you plan to establish a VOPE?C. OtherSlide29
Profile Q2: How Formal is your VOPE? Rate from 1 to 10 (very formal)
A. Legally recognized by government
B. Formal network of people interested in M&E
C. Stable or continually growing number of interested people
D. Defined geographic focus
E.
Formal governance structure/hierarchy
F. Has constitution
G. as charter and bylaws
H. Has strategic plan / development plan / vision plan for the organization
I.
Has annual general meetings
J.
Produces annual reportsSlide30
Profile Q3: How Active is your VOPE?
Rate as Low, Low-medium, High-medium or High)
A. Services (Events, Information sharing, Defined ethical guidelines / standards)B. Networks (Local / international)C. Communication (mechanism and frequency)Slide31
NEEDS and profile analysisSlide32
Engage! Slide33
Profile of participants
ENGAGE!
1 Setting up
a VOPESlide34
Learning Stations – 20 Minutes!English
Material (Handouts of Website)6 x participant packs1 Evaluation pack
Explore! Page through, discussEvaluate! Every resource has a pink evaluation form with 4 questions. Please complete. Slide35
Profile of participants
ENGAGE!
2 Institutionalizing a VOPESlide36
Learning Stations – 20 Minutes!English
Material (Handouts of Website)6 x participant packs1 Evaluation pack
Explore! Page through, discussEvaluate! Every resource has a pink evaluation form with 4 questions. Please complete. Slide37
Profile of participants
ENGAGE!
3 Carrying out
VOPE workSlide38
&
WE NEED YOUR HELP/ call for participation? Slide39
You can be part of this exciting venture!
Become familiar with the online version
Advocate and share Train others on the toolkit – Become a toolkit championsContribute additional resourcesSuggest/ contribute new topics to be included in the websiteSubmit comments on the website itself (vopetoolkit@gmail.com)Slide40
http://vopetoolkit.ioce.net
Twitter: @vopetoolkit