Test Fee Program Counselor and Coordinator Workshop February 2014 Presentation Objectives Review the purpose of the Advanced Placement APInternational Baccalaureate IB Test Fee Program Review 2013 application and reimbursement process ID: 554388
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Slide1
Advanced Placement/ International Baccalaureate
Test Fee Program
Counselor and Coordinator Workshop
February 2014Slide2
Presentation Objectives
Review the purpose of the Advanced Placement (AP)/International Baccalaureate (IB) Test Fee Program
Review 2013 application and reimbursement processReview 2014 application process and timelineProvide resources and contacts
2Slide3
AP/IB Test Fee Program
Grant for AP and IB exam fees for eligible economically disadvantaged high school pupils.
Eligible economically disadvantaged:Family annual household income does not exceed 185 percent of the federal poverty income levels or,Eligible for the Free or Reduced Price Meal Program.
3Slide4
Eligibility Verification
Verification
must be retained by the school and/or district* and can include:Approved Free or Reduced Price Meal application for student’s family,Verification from another government source,
Most recently filed federal income tax
return, and/or
Parental (student) financial hardship
statement.
*Verification is not sent to the CDE
4Slide5
2013 Testing Cycle Funding
Federal Award: The CDE was notified on August 26, 2013 that it would be awarded $10.8 million dollars
State Award: All categorical programs, including the AP/IB Test Fee Program, were eliminated as part of the new Local Control Funding Formula in the 2013-14 state budget.5Slide6
2013 AP Reimbursement
CDE directly reimbursed LEAs that completed the CDE application process by the June 28, 2013 deadline
LEAs were reimbursed 100 percent of the amount requested on their application$45 dollars for each AP exam
6Slide7
2013 AP
Reimbursement (cont.)
LEAs were reimbursed via the apportionment process.Counties were notified of apportionment December 2013Reimbursement funds were issued to counties January 2, 2014Counties disburse funds to LEAs
College Board
did
not issue credits on AP exam invoices on behalf of the CDE
7Slide8
2013 IB Reimbursement
CDE directly reimbursed LEAs that completed the CDE application process by the June 28, 2013 deadline
LEAs were reimbursed 100 percent of the amount requested on their application$94 dollars per examPer federal grant requirements, LEAs were not reimbursed for registration fees.
8Slide9
2013 IB
Reimbursement (cont.)
LEAs were reimbursed via the apportionment process.Counties were notified of apportionment December 2013Reimbursement funds were issued to counties January 2, 2014Counties disburse funds to LEAs
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2013 AP Fee Distribution
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Cost
Description
$26.00
College Board Discount
$8.00
School will
forgo College Board rebate
(
The College Board provides a $26 fee reduction per exam for students with financial need. For each exam taken with a fee reduction, the school forgoes its $8 rebate, resulting in a cost of $58 per exam for the student).
$5.00
Student Contribution per exam
(No
limits on the number of exams)
$5.00
School/District Contribution per exam
$45.00
CDE Reimbursement per exam
$89.00
TotalSlide11
2013 IB Fee Distribution
11
Exam
Cost
Registration
Cost
Description
$5.00
$151.00
Student
Contribution per exam and one-time registration (no limits on the number of exams)
$5.00
School/District Contribution
per exam
$94.00
CDE
Reimbursement per exam
$0.00
CDE did
not reimburse registration costs
$104.00
$151.00
TotalSlide12
2013 Application Process
May 2013
: CDE e-mailed LEAs their PINs and PasswordsJune 1-14, 2013: LEAs completed the CDE online applicationJune 28, 2013: Hard copies of the signed CDE online application and AP/IB exam invoices must have been received by the CDE.
Postmarks were not accepted
and
deadline was not extended.
12Slide13
2014 Application Estimated Timeline*
Fall 2013
Schools designate an AP CoordinatorLEAs designate an AP District RepresentativeAP Coordinators and District Representatives subscribe to the AP/IB Test Fee Program ListservCDE provides AP/IB Test Fee Program forms and updates CDE Web pageFebruary/March 2014U.S. Department of Education notifies states of funding availability and requirements (contingent on the 2014 federal budget)
CDE disseminates program application information via workshops and webinars
*Timeline and funding are subject to modification pending official federal guidelines for 2014.
13Slide14
2014 Application Estimated
Timeline* (cont.)
May 2014CDE e-mails AP District Representatives PINs and Passwords to access CDE AP/IB Test Fee Program online applicationJune 2014AP District Representatives complete the CDE online application (June 2-13, 2014)AP District Representatives submit original signed documents: CDE online application form, AP/IB exam invoices, and school worksheet (only IB schools) to the CDE by
June 30, 2014
Postmarks will not be accepted and deadline will not be extended
*Timeline and funding are subject to modification pending official federal guidelines for 2014.
14Slide15
2014 Application Estimated
Timeline*
(cont.)Fall 2014CDE notifies LEAs reimbursement rate and distributes funds for 2014 exams
*Timeline and funding are subject to modification pending official federal guidelines for 2014.
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2014 AP Fee Distribution
16
Cost
Description
$26.00
College Board Discount
$8.00
School will
forgo College Board rebate
(
The College Board provides a $26 fee reduction per exam for students with financial need. For each exam taken with a fee reduction, the school forgoes its $8 rebate, resulting in a cost of $58 per exam for the student).
$5.00
Student Contribution per exam
(No
limits on the number of exams)
$5.00
School/District Contribution per exam
$45.00
Maximum
CDE Reimbursement per exam
(may be prorated depending on federal allocations)
$89.00
TotalSlide17
2014 IB Fee Distribution
17
Exam
Cost
Registration
Cost
Description
$5.00
$157.00
Student
Contribution per exam and one-time registration (no limits on the number of exams)
$5.00
School/District Contribution
per exam
$98.00
Maximum
CDE
Reimbursement per exam (may be prorated depending on federal allocation)
$0.00
CDE will
not reimburse registration costs
$108.00
$157.00
TotalSlide18
2014 Application Process
AP/IB School Coordinator:
Completes the AP/IB Test Fee Program School Worksheet. The numbers on this form must match those on the AP Exam Invoice: State Copy and IB Fee Summary.Submits the completed school worksheet and the AP Exam Invoice: State Copy and IB Fee Summary to the AP/IB District Representative
18Slide19
2014 Application Process (cont.)
AP/IB District Representative:
Completes the AP/IB Test Fee Program District Worksheet to be used when completing the CDE online application.Keeps copies of the school worksheets to identify school accounts and reimbursement amountsReceives PIN and Password and completes the CDE online application
19Slide20
2014 Application Process (cont.)
AP/IB District Representative:
Once the CDE application is submitted online, prints the completed application and obtains the District Superintendent signature.Mails the original signed CDE online application, AP Invoice: State Copy, IB Summary, and School Worksheet (IB only) for each participating school to the CDE. Must be received by the CDE by June 30, 2014 to receive compensation.
20Slide21
2014 Reimbursement
AP
CDE will directly reimburse LEAsLEAs must complete CDE application process to receive compensationIBCDE will directly reimburse LEAs
LEAs must complete CDE application process to receive compensation
21Slide22
2014 Program Forms
Fee Distributions for AP/IB Exams
Federal Income Eligibility GuidelinesStudent Eligibility VerificationStatement of Income EligibilitySchool Worksheet
District Worksheet
Frequently Asked Questions (FAQs)
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Reminders
Subscribe to the AP/IB Listserv
Retain eligibility verificationSchool Coordinator completes AP/IB Test Fee Program School Worksheet and submits worksheet, AP Exam Invoice: State Copy and IB Fee Summary to District RepresentativePIN and Passwords will be e-mailed to District Representative in May 2014
23Slide24
Reminders (cont.)
District Representative
Receives PIN and PasswordCompletes the CDE online application June 2-13, 2014Prints CDE online application and obtains Superintendent signatureMails the original signed CDE online application, AP Invoice: State Copy and IB Summary for each participating school, and School Worksheet (IB only) to the CDE
Complete application packet
must be received by June 30, 2014
to receive compensation. Postmarks will not be accepted and deadline will not be extended.
24Slide25
Resources
CDE AP/IB Web page
:http://www.cde.ca.gov/ci/gs/ps/apgen.asp AP/IB Listserv Subscription:http
://
www.cde.ca.gov/ci/gs/ps/aplistserv.asp
College Board:
http://
apcentral.collegeboard.com/apc/Controller.jpf
IB Program:
http://www.ibo.org
/
U.S. Department of Education
http://
www2.ed.gov/programs/apfee/index.html
25Slide26
Contact Information
AP/IB E-mail:
apibtestfee@cde.ca.govDianna Gutierrez, Education Programs Consultant, or Tonika Washington, Analyst, by phone: 916-323-6398
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