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Advanced Placement/ International Baccalaureate - PowerPoint Presentation

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Advanced Placement/ International Baccalaureate - PPT Presentation

Test Fee Program Counselor and Coordinator Workshop February 2014 Presentation Objectives Review the purpose of the Advanced Placement APInternational Baccalaureate IB Test Fee Program Review 2013 application and reimbursement process ID: 554388

application cde fee exam cde application exam fee school 2014 district 2013 program reimbursement online process federal test leas

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Slide1

Advanced Placement/ International Baccalaureate

Test Fee Program

Counselor and Coordinator Workshop

February 2014Slide2

Presentation Objectives

Review the purpose of the Advanced Placement (AP)/International Baccalaureate (IB) Test Fee Program

Review 2013 application and reimbursement processReview 2014 application process and timelineProvide resources and contacts

2Slide3

AP/IB Test Fee Program

Grant for AP and IB exam fees for eligible economically disadvantaged high school pupils.

Eligible economically disadvantaged:Family annual household income does not exceed 185 percent of the federal poverty income levels or,Eligible for the Free or Reduced Price Meal Program.

3Slide4

Eligibility Verification

Verification

must be retained by the school and/or district* and can include:Approved Free or Reduced Price Meal application for student’s family,Verification from another government source,

Most recently filed federal income tax

return, and/or

Parental (student) financial hardship

statement.

*Verification is not sent to the CDE

4Slide5

2013 Testing Cycle Funding

Federal Award: The CDE was notified on August 26, 2013 that it would be awarded $10.8 million dollars

State Award: All categorical programs, including the AP/IB Test Fee Program, were eliminated as part of the new Local Control Funding Formula in the 2013-14 state budget.5Slide6

2013 AP Reimbursement

CDE directly reimbursed LEAs that completed the CDE application process by the June 28, 2013 deadline

LEAs were reimbursed 100 percent of the amount requested on their application$45 dollars for each AP exam

6Slide7

2013 AP

Reimbursement (cont.)

LEAs were reimbursed via the apportionment process.Counties were notified of apportionment December 2013Reimbursement funds were issued to counties January 2, 2014Counties disburse funds to LEAs

College Board

did

not issue credits on AP exam invoices on behalf of the CDE

7Slide8

2013 IB Reimbursement

CDE directly reimbursed LEAs that completed the CDE application process by the June 28, 2013 deadline

LEAs were reimbursed 100 percent of the amount requested on their application$94 dollars per examPer federal grant requirements, LEAs were not reimbursed for registration fees.

8Slide9

2013 IB

Reimbursement (cont.)

LEAs were reimbursed via the apportionment process.Counties were notified of apportionment December 2013Reimbursement funds were issued to counties January 2, 2014Counties disburse funds to LEAs

9Slide10

2013 AP Fee Distribution

10

Cost

Description

$26.00

College Board Discount

$8.00

School will

forgo College Board rebate

(

The College Board provides a $26 fee reduction per exam for students with financial need. For each exam taken with a fee reduction, the school forgoes its $8 rebate, resulting in a cost of $58 per exam for the student).

$5.00

Student Contribution per exam

(No

limits on the number of exams)

$5.00

School/District Contribution per exam

$45.00

CDE Reimbursement per exam

$89.00

TotalSlide11

2013 IB Fee Distribution

11

Exam

Cost

Registration

Cost

Description

$5.00

$151.00

Student

Contribution per exam and one-time registration (no limits on the number of exams)

$5.00

School/District Contribution

per exam

$94.00

CDE

Reimbursement per exam

$0.00

CDE did

not reimburse registration costs

$104.00

$151.00

TotalSlide12

2013 Application Process

May 2013

: CDE e-mailed LEAs their PINs and PasswordsJune 1-14, 2013: LEAs completed the CDE online applicationJune 28, 2013: Hard copies of the signed CDE online application and AP/IB exam invoices must have been received by the CDE.

Postmarks were not accepted

and

deadline was not extended.

12Slide13

2014 Application Estimated Timeline*

Fall 2013

Schools designate an AP CoordinatorLEAs designate an AP District RepresentativeAP Coordinators and District Representatives subscribe to the AP/IB Test Fee Program ListservCDE provides AP/IB Test Fee Program forms and updates CDE Web pageFebruary/March 2014U.S. Department of Education notifies states of funding availability and requirements (contingent on the 2014 federal budget)

CDE disseminates program application information via workshops and webinars

*Timeline and funding are subject to modification pending official federal guidelines for 2014.

13Slide14

2014 Application Estimated

Timeline* (cont.)

May 2014CDE e-mails AP District Representatives PINs and Passwords to access CDE AP/IB Test Fee Program online applicationJune 2014AP District Representatives complete the CDE online application (June 2-13, 2014)AP District Representatives submit original signed documents: CDE online application form, AP/IB exam invoices, and school worksheet (only IB schools) to the CDE by

June 30, 2014

Postmarks will not be accepted and deadline will not be extended

*Timeline and funding are subject to modification pending official federal guidelines for 2014.

14Slide15

2014 Application Estimated

Timeline*

(cont.)Fall 2014CDE notifies LEAs reimbursement rate and distributes funds for 2014 exams

*Timeline and funding are subject to modification pending official federal guidelines for 2014.

15Slide16

2014 AP Fee Distribution

16

Cost

Description

$26.00

College Board Discount

$8.00

School will

forgo College Board rebate

(

The College Board provides a $26 fee reduction per exam for students with financial need. For each exam taken with a fee reduction, the school forgoes its $8 rebate, resulting in a cost of $58 per exam for the student).

$5.00

Student Contribution per exam

(No

limits on the number of exams)

$5.00

School/District Contribution per exam

$45.00

Maximum

CDE Reimbursement per exam

(may be prorated depending on federal allocations)

$89.00

TotalSlide17

2014 IB Fee Distribution

17

Exam

Cost

Registration

Cost

Description

$5.00

$157.00

Student

Contribution per exam and one-time registration (no limits on the number of exams)

$5.00

School/District Contribution

per exam

$98.00

Maximum

CDE

Reimbursement per exam (may be prorated depending on federal allocation)

$0.00

CDE will

not reimburse registration costs

$108.00

$157.00

TotalSlide18

2014 Application Process

AP/IB School Coordinator:

Completes the AP/IB Test Fee Program School Worksheet. The numbers on this form must match those on the AP Exam Invoice: State Copy and IB Fee Summary.Submits the completed school worksheet and the AP Exam Invoice: State Copy and IB Fee Summary to the AP/IB District Representative

18Slide19

2014 Application Process (cont.)

AP/IB District Representative:

Completes the AP/IB Test Fee Program District Worksheet to be used when completing the CDE online application.Keeps copies of the school worksheets to identify school accounts and reimbursement amountsReceives PIN and Password and completes the CDE online application

19Slide20

2014 Application Process (cont.)

AP/IB District Representative:

Once the CDE application is submitted online, prints the completed application and obtains the District Superintendent signature.Mails the original signed CDE online application, AP Invoice: State Copy, IB Summary, and School Worksheet (IB only) for each participating school to the CDE. Must be received by the CDE by June 30, 2014 to receive compensation.

20Slide21

2014 Reimbursement

AP

CDE will directly reimburse LEAsLEAs must complete CDE application process to receive compensationIBCDE will directly reimburse LEAs

LEAs must complete CDE application process to receive compensation

21Slide22

2014 Program Forms

Fee Distributions for AP/IB Exams

Federal Income Eligibility GuidelinesStudent Eligibility VerificationStatement of Income EligibilitySchool Worksheet

District Worksheet

Frequently Asked Questions (FAQs)

22Slide23

Reminders

Subscribe to the AP/IB Listserv

Retain eligibility verificationSchool Coordinator completes AP/IB Test Fee Program School Worksheet and submits worksheet, AP Exam Invoice: State Copy and IB Fee Summary to District RepresentativePIN and Passwords will be e-mailed to District Representative in May 2014

23Slide24

Reminders (cont.)

District Representative

Receives PIN and PasswordCompletes the CDE online application June 2-13, 2014Prints CDE online application and obtains Superintendent signatureMails the original signed CDE online application, AP Invoice: State Copy and IB Summary for each participating school, and School Worksheet (IB only) to the CDE

Complete application packet

must be received by June 30, 2014

to receive compensation. Postmarks will not be accepted and deadline will not be extended.

24Slide25

Resources

CDE AP/IB Web page

:http://www.cde.ca.gov/ci/gs/ps/apgen.asp AP/IB Listserv Subscription:http

://

www.cde.ca.gov/ci/gs/ps/aplistserv.asp

College Board:

http://

apcentral.collegeboard.com/apc/Controller.jpf

IB Program:

http://www.ibo.org

/

U.S. Department of Education

http://

www2.ed.gov/programs/apfee/index.html

25Slide26

Contact Information

AP/IB E-mail:

apibtestfee@cde.ca.govDianna Gutierrez, Education Programs Consultant, or Tonika Washington, Analyst, by phone: 916-323-6398

26