2017 Agenda Sim Deck Training Exercise Overview Roles amp Responsibilities Timeline amp Injects Communication BriefingsDebriefings QuestionsAnswers Simulation deck Exercise objectives ID: 595933
Download Presentation The PPT/PDF document "Central & West Central exercise Cont..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
Central & West Central exercise Controller & Evaluator training
2017Slide2
Agenda
Sim Deck Training
Exercise Overview
Roles & Responsibilities
Timeline & Injects
Communication
Briefings/Debriefings
Questions/AnswersSlide3
Simulation deckSlide4
Exercise objectives
Demonstrate the ability to either receive a surge of patients/residents or evacuate the facility based on the situation impacting the facility.
Demonstrate the ability to create 20% hospital bed availability within 4 hours of notification.
Identify resources needed to transport evacuated patients/residents.
Implement triage, prioritization and tracking of patient/resident movement to appropriate healthcare facilities.
Consider the utilization of urgent care services to receive victims with minor injuries.
Coordinate the handoff of medical records and medications.Slide5
Exercise Objectives
Identify at-risk populations and desired response action steps to meet the needs of those impacted by the event.
Identify adaptive/assistive equipment that can be sent with evacuees. Examples: walkers, glasses, hearing aids, customized wheel chairs, etc.
Identify how to provide services to community members with access and functional needs to offset the demand from emergency departments and urgent care centers.
Monitor and manage information being shared through social media outlets.
The PIO will utilize simulation deck to respond to social media posts (simulated software platform for twitter, Facebook, news media, etc.).Slide6
Exercise objectives
Activate necessary components of the National Incident Management System (NIMS) such as the Incident Command System (ICS), Emergency Operations Centers/Command Centers, and Multi Agency Coordination (MAC).
Complete the Incident Command System quick start guide and submit to the HMAC by the end of the exercise.
Activate an emergency operations center/command center (physical location).
Provide situation updates to the Healthcare Multi Agency Coordination Center (HMACC- coalition support center).
Utilize the coalition’s communications systems to gather and share pertinent disaster response information.
MNTrac
– coordination center/bed availability (hospitals)
800 MHz radio – (hospitals)
Website chat feature (all)
Situation report via survey (all) Slide7
Exercise scenario
Severe weather that has produced tornadoes, straight line winds, damaging hail, and flash flooding and has impacted many communities in West Central/Central Minnesota. Some areas were more severely impacted than others causing several healthcare facilities to evacuate and others to prepare to receive patients/residents from evacuating facilities. Several communities are experiencing power outages and hospitals were reporting high censuses prior to the severe weather. Slide8
Roles & Responsibilities
Facility Controller/Facilitator
Facilitates Briefing/Debriefing (see handout)
Provide written injects
Monitor electronic injects
Check the inject off on the MSEL when it is given
Collect the written injects from participants
Facilitate discussion and actions as necessary to reach desired outcomes
Communicate with
simcell
every time an inject is modified
Report to Master Controller/
Sim
CellSlide9
Roles & Responsibilities
SimCell
Controller
Give phone call and email injects
Receives phone call and email requests/problems/questions for supporting and responding agencies that not participating
Check the inject off on the MSEL when it is given
Report to Master ControllerSlide10
When to notify the sim cell?
Need to communicate with an organization not playing
Fire Department, MDH, Funeral Home, etc.
Need an inject delivered
Late start
No longer participating
Exercise has gotten off courseSlide11
Roles and Responsibilities
Participants
Take real steps to develop solutions to the situations presented.
Develop action plans and situation reports when requested.
Participate in the briefing/de-briefing
Assign people to the Hospital Command Center positions
Communicate/coordinate thru multi agency coordination.Slide12
Master Scenario Events List
Exercise guide
Lays out timeline of events
For the Exercise Controller ONLY
Starts the actual day of the exercise
Real time will be used
Provides overview of scenarios
More detailed scenarios are in power point
Some scenarios need to be customized
Number of victimsSlide13
Injects
Injects
Written, Phone Call, Email, and Verbal
Each inject has it’s own method of delivery
If an electronic inject doesn’t arrive, give it in paper
Seeking participant outcomes/action items
Blank inject forms provided for impromptu injects/extra injects as needed
Check for accuracy
Facility Specific injects (handout)
Patient Census and ScenariosSlide14
Controller Communication
Phone Calling/Texting
Email
800
Mhz
Radio
MNTrac
– Controller Coordination CenterSlide15
Participant Communication
Phone Calling
Email
MNTrac
800 MHz Radio
Runners
Message Forms
Face to face
Situation ReportsSlide16
Evaluation
If possible, assign someone to evaluate
Conduct an immediate debriefing after the exercise
Identify strengths and opportunities
Validate through discussion
Using the exercise objectives, complete the evaluation electronicallySlide17
Information to validate
Facility command center contact information
Email & Phone
Direct line to command center if possible
Exercise Controller contact information
Pictures of Facility/Emergency DepartmentSlide18
Contact Info You Need
Simulation Cell
320-492-0890
Radio Talk Group – statewide talk group
Will test prior to exercise starting
Email address of the non-participating coalition
chmac@centracare.com
wchmac@centracare.com
Slide19
Contact info you need
Health Multi Agency Coordination Center
Follow normal protocols
320-654-2720
Another phone number will be published after HMAC activation
Call your Regional Healthcare Preparedness Coordinator
Email:
chmac@centracare.com
wchmac@centracare.com
Slide20
Facilitator TipsSlide21
Questions/Comments