eMedical Leadership Demonstration - PowerPoint Presentation

Slide1

eMedical Leadership Demonstration Forest Service (FS) Human Resources Management (HRM) Business Enterprise Solutions and Services Project

August 2017Slide2

AgendaBottom Line Up Front (BLUF)Background and PurposeDemonstration of Key Functionality

QuestionsSlide3

Bottom Line Up-Front (BLUF)

Purpose

Decision

Status Update

Informational

Discussion

Expected OutcomeApprovalFurther Guidance NeededFYI OnlyInfluence for the Way Ahead

Slide4

Background and Purpose Background: HRM BES and Fire and Aviation Management (FAM) worked collaboratively to develop a web-based medical clearance system to automate and streamline fitness test medical screening requirements for incident qualified employees. System benefits include:

Users will receive automatic email notifications to expedite the medical clearance process.

Users will have the ability to track current medical clearance progress.

Electronic documentation storage reduces paper records.

eMedical can be accessed through a secure entry upon invitation by non-FS employee users, and through ConnectHR by FS employees.

Purpose:

The eMedical demonstration aims to provide an overview of system features and answer questions regarding system functionality. Slide5

Demonstration of Key Functionality:Employee – Initiating a PacketSlide6

Employee – Initiating a Packet Slide7

Employee – Initiating a Packet

Levels include: Arduous, Moderate and Light

Types include: Regular, Collateral, Temporary, ADSlide8

Employee – Initiating a Packet

Confirmation Message

of Packet Initiation

Users can select the newly initiated packet to view a summarySlide9

Employee – Initiating a Packet Slide10

HSQ Coordinator – Packet Review and ApprovalSlide11

HSQ Coordinator – Packet Review and Approval Slide12

HSQ Coordinator – Packet Review and Approval Slide13

HSQ Coordinator – Packet Review and Approval

Select the appropriate employee from the Action Packets list Slide14

HSQ Coordinator – Packet Review and Approval

These fields are mandatory to confirm an employee’s WCT Level

ArduousSlide15

HSQ Coordinator – Packet Review and Approval

The Tracking section updates to indicate statusSlide16

Employee – Completing Health Screening Questionnaire (HSQ) FormSlide17

Employee – Completing HSQ Form Employees will receive an automated email prompting them to complete the HSQ form in eMedical

Smokey Bear,

Subject:

TEST Request to Complete Health Screening Questionnaire (HSQ) for Work Capacity Test (WCT): Smokey Bear Slide18

Employee – Completing HSQ Form Slide19

Employee – Completing HSQ Form

These fields can be edited by the user

System functionality enables users to search for their Fire Supervisor by searching by last name Slide20

Employee – Completing HSQ Form

Users can select any combination of checkboxes from Sections A and B

An acknowledgement pop-up box appears once ‘Next’ is selectedSlide21

Employee – Completing HSQ Form

Confirmation Message

HSQ Form Submission

Workflow Status updates accordingly to reflect submissionSlide22

HSQ Coordinator – Clearing to Work Capacity Test (WCT)Slide23

HSQ Coordinator – Clearing to WCT Slide24

HSQ Coordinator – Clearing to WCT

Locate the employee in the Action Packets section Slide25

HSQ Coordinator – Clearing to WCT

Fields cannot be edited by the user Slide26

HSQ Coordinator – Clearing to WCT Slide27

HSQ Coordinator – Clearing to WCT

The Status column updates to indicate whether or not the employee has been cleared to WCTSlide28

Employee – Cleared to WCT

Employees will receive an automated email indicating they have been cleared to take the WCT

Subject:

TEST Confirmation of Clearance for Work Capacity Test (WCT) Based on Medical Qualification: Woodsy Owl, Arduous

Woodsy Owl,

For additional questions, please contact your Health Screening Questionnaire (HSQ) Coordinator, John Doe, jdoe@fs,fed,us.Slide29

WCT AdministratorSlide30

WCT Administrator Slide31

WCT Administrator

Users can easily print the WCT Cleared List after making their Org Code selections Slide32

HSQ Coordinator – Logging WCT Result Slide33

HSQ Coordinator Slide34

HSQ Coordinator

User is able to document WCT resultSlide35

Employee Routed to OF-178 ExamSlide36

Employee – Routed to OF-178 ExamEmployees will receive an automated email prompting them to schedule a physical exam

Employees will be required to present a printed copy of the email to their physician and direct them to the unique URL

Subject:

TEST Request to Complete Physical Exam: Smokey Bear, Arduous

For additional questions, please contact your HSQ Coordinator, Jane Doe,

jane.doe@fs.fed.us

.Smokey Bear,Slide37

After Exam, Physician Completes OF-178 Exam Form OnlineSlide38

Reviewing USFS Medical Officer Reviews Completed OF-178. Employee and HSQ Coordinator are Notified of Results and Clearance Status. Slide39

Questions