The information contained in Aide de Camp substitute for legal advice. - PDF document

The information contained in Aide de Camp substitute for legal advice. All legal questi Camper ApplicationsAssumption of Ris k w to my child. These things come with on behalf of my child. I realize that no environment is risk-free and so I have instructwill obey them.” Staff ApplicationsStaff Off-Campus ReleaseDuring days off, staff are sometimes permitted to leave our campus. At such times, the camp has no supervisory control whatsoever over your child’s activities, and your child may cobe in the company of adults, whether or not camp staff. Please indicate beloof your child you release (name of camp ) from any liability for any off-caany risk on your child’s behalf, and that you will Name of Child:I hereby give permission for my child named give permission for my child named above to go off campus on his/her days off. Signature of Parent Staff ApplicationsAgreements I have attended Camp_______________Orientation & Training Sessions. I have carefully read the camp manual and understand what is expected of me. I understand that my purpose in becoming a member of safe and age appropriate summer camping experience to all the children and youth entrusted to my care. In so doing, I will: Respect the rights and privacy of campers and staff Never abuse a child either physically, sexually, or verbally Report immediately, any allegations of, or observed abuse of any child Use my best judgement in decision making, always mindful of the safety of campers Never share information of a sexual nature with campers or encourage them to share personal or private information with campers or staff Never allow myself to be alone with a camper Act fairly with all campers and never select favorites for special favors Present myself as an appropriate role model who understands my role as a caretaker of children and youth Bring to the attention of my supervisor any problems I may have in carrying out the responsibilities of my job description. Never contact a parent or family member of a camper either by telephone, email or letter without the expressed consent of the camp director Be mindful of what are inappropriate intimate behaviors with campers as well as staff Never permit my loyalty to the management of this camp to be compromised I further understand that violation of any of the above statements may result in immediate termination. ___________________________ __ ______________________________ (Name of staff) (Signature) _____________________________ _______________________________(Witness) (Date) Page 1 Staff Applications Drug Testing Wording Aide de Camp COMPANY DRUG & ALCOHOL TESTING POLICY As a result of its commitment to comply with the Drug Free Workplace Act of 1988 and to promote an environment that is drug free, the company will conduct pre-employment drug tests on applicants who receive an employment offer. Employees who occupy positions that are designated as "safety sensitive," who drive company cars, and/or who occupy facilities that are regarded as posing a significant risk will be subject to unannounced random drug testing throughout the course of their employment. In addition, an employee may be tested for "reasonable suspicion" when he/she is suspected of being under the influence of alcohol, drugs or controlled substances during work or following workplace accidents (where drug and/or alcohol use is suspected). All employees are expected to cooperate with the company in connection with the administration of this policy and to comply with these requirements. Violation of this policy or failure to cooperate fully with any part of the testing process will result in disciplinary action up to and including termination of employment. PRE-EMPLOYMENT TESTING All applicants should be advised of COMPANY’S drug and alcohol policy during the job interview. These individuals will be required to undergo a drug test prior to the start date of their employment. Refusal to sign any required forms or to participate in the drug b offer being rescinded. Please note that in most circumstances, the drug and alcohol test is a urine analysis. In the event a urine analysis cannot be conducted, a similar test will be substituted (e.g. blood/saliva test). Urine specimens will be screened initially using an immunoassay method. Specimens will be screened for the presence of the following substances: Drug Trade or Common Name(s) Liquor, Beer, Booze, Wine, Distilled Spirits, etc. Amphetamine Biphetamine, Desoxyn, Dexedrine, Uppers, Speed Cannabinoid (THC metabolite) Marijuana, Pot, Grass, Weed Coke, Flake, Snow, Crack, Blow Phencyclidine HCI Methaqualone HCI Quaalude, Ludes Paregoric, Morphine, Tylenol with Codeine, M, Smack Phenobarbital, Amytal, Nembutal, Rebuttal, Seconal, Downers, Barbs Benzodiazepines Librium, Valium, Halcyon, Restoril, Xanax, Serax, Tranks, Downers Synthetic Narcotics Methadone-Polophine Propoxyphene- Darvocet, Darvon-N, Dolene Page 3 Staff Applications Drug Testing Wording Aide de Camp Reanalysis Testing If an employee tests positive, he/she has the right to have a portion of the original specimen sent to a second laboratory for reanalysis. The request must be submitted in writing to Sterling Testing Systems, the COMPANY designated Drug and Alcohol Third Party Administrator, within 72 hours. The cost for the reanalysis is approximately $150.00 per drug to be reconfirmed, and is the responsibility of the individual making the request. The second lab must be certified by the Department of Health and Human Services and must be selected by the individual making the request. Sterling Testing Systems will provide a current list of certified testing laboratories. STATEMENT OF ACKNOWLEDGEMENT AND UNDERSTANDING By signing this document I acknowledge that I have received a copy of the initial notice of Company’s implementation of a Drug-Free Workplace Policy as of February 2004. I am also acknowledging that I have read the Company’s drug and alcohol policy and have had it explained to me. I understand its contents and drug screening set forth in the policy. _____________________________________ _______________________ Associate Name (PRINT) Date ____________________________________ _______________________ Associate Signature Associate ID# _____________________________________ ______________________ me (PRINT) Date _________________________________ Camper & Staff ApplicationsStaff & Camper Communication Policy during Non-Camp SeasonCommunication between staff and campers is ke campers and their families aware of this policy. Summer camp at (name of your camp loco parentis (in place of parents), we need ences of the summer will create a treasure chest of memorable experiences. with children. In order to eliminate any possible vulnerability to our staff, we will no longer therefore not share staff addresses, telephonor their families. We expect the same of our employees. Any exceptions to this policy must ). Page Staff Applications Transporter/Driver Awareness Form Aide de CampTRANSPORTER/DRIVER AWARENESS FORM _ I am at least 21 years of age and I have a good driving record with a valid license. _ I have submitted a copy of my license to (Camp Name). _ I have agreed to have my driving record verified by (Camp Name). _ I have completed a driving test with (Camp Name) this season (200_ I am fully aware that I may be transporting “other people’s children” (campers) and I am prepared to bits, to the careful and safe driving pattern necessary for the campers _ I will concentrate on driving only, and will not allow myself to be distracted in any way. Distractions may include (but not be limited to) eating, drinking, dealing with camper behavior, changing CD’s or the radio station, talking on a cell phone; I agree that I will not partake in such actions while driving. _ I have another staff person to travel with me to deal with camper behavior and other “distractions” as _ I have checked over the vehicle for safety, cleanliness, and all equipment is in working order, and I am aware of the safety equipment and it’s location in this vehicle. (first aid kit, emergency kit, fire extinguisher, accident report kit, registration and insurance information). _ I will wear the vest while driving and I understand the purpose of the vest is to help others and me to recognize my role while driving is that of a ‘transporter of other people’s children” (campers). _ I am aware that the effects of sleep deprivation are equivalent to driving while drunk; my abilities will be impaired. I acknowledge that I have had sufficient sleep to prevent sleep deprivation from impairing _________________________________ _____________ Signature of the Driver “Transporter” Date Camp Name Official Title of Person Making This ReportStaff Information Name of Injured Staff Age Sex DOB Location of Staff (if different from mailing address) Social Security # Marital Status Home Address, City, State, & Zip ______________________________________________________ Phone Number of Injured Staff ______________________________________________________ Date of Hire Date of Accident Time of Accident Address Where Accident Occurred County Where Accident Occurred Did Accident Occur on Camp Property? Yes Nature of Injury and Part(s) of Body Affected Did Camp Provide Medical Care? If Yes, Where and When? Name and Address of Doctor Who Treated Staff ______________________________________________________Name and Address of Hospital Where Staff Was Treated Has Staff Returned to Work? If Yes, What Date? If Yes above, at what weekly wage? What was Staff doing when injured? How did the Accident or Exposure Occur? Object or Substance that Directly Injured Staff Was Staff involved in an unsafe Act? YesWas there any Mechanical Defect in Equipment Staff was using that caused the Accident Yes No Date Supervisor first knew of injury Date Staff Stopped Work Because of Injury of Illness Was Injured Staff Paid in Full for the Day of the Accident?Employment Information Staff's Job Title Staff's Average Earnings Per Week Total Earnings Paid During 52 Weeks Prior To Date of Accident? Staff Is Employed Part-time Full-time Days of Week Staff Usually Works AMSkier Worker’s Compensation Claim Form Please call 866.SKIERWC to report Worker’s Compensation Claims during Camp Season and 800.245.2666 in the off-season to report Worker’s Compensation Claims. Page Claims Sample Work Comp Claim Form Aide de Camp Property Claims after they have been discovered. When making the call to AMSkier, please Date and time of loss Exact location of loss Type of loss (i.e., fire, vandalism, windstorm, etc.) Name and address of any police or fire department that was called in conjunction with the loss Brief description of the damage Name and telephone number of person who will have the responsibility of speaking with the adjusterIf the property damage occurs while cat into effect at once. The safety of the campers and staff takes precedence over all other considerations. damage prior to making these repairs. If you must call in a professional record of expenses for this action should be presented to the adjuster. Aide de Camp AMSKIER ACCIDENT REPORT Please fax this to us at 570.226.1147 within 24 hours of the accident. Camp-ALERT-Network 800.226.1666. YOUR VEHICLE Vehicle Year Make Model Vin# (from ID card) Driven by DOB DL# Organization name Nature & extent of damage Where can vehicle be seen (location & phone#) POLICE REPORT (if any) Officer name Precinct/Barracks Report# OTHER VEHICLE Driver Address Telephone# Vehicle Year Make Model Owner of vehicle Owner address Telephone# Insurance Co. Policy# Extent of damage & # of passengers Where can vehicle be seen (location & phone#) INJURED Name Address Telephone# Nature and extent of injury ____ Driver ____ Passenger in driver’s car ____ Pedestrian ____ Passenger in other car Ambulance called ____ yes ____ no Where taken WITNESS Name Address Telephone# DESCRIPTION OF ACCIDENT Date/time Location (street, city, state) Description of what happened (Draw details on back) Who received violation or citation Page ClaimsSample Accident Report Form Emergency Preparation PlanningEmergency Planning ChecklistHave You Taken Adequate Steps to Prepare Your Camp for an enforcement and fire, health, mental health and local emergency preparedness agencies. s and other camps in close proximity to your camp to make sure you plan is well coordinated and takes advantage of all available resources. s and accidents, but also terrorist activities in and Your plan addresses the unique circtypeface and formatted so it is easy to use. You update and practice your plan regularly. responders are clear. Your plan identifies steps everyone needs to take when responding to an emergency. You have ensured there are multiple evYou have identified and approved a team of credentialed mental health workers to provide counseling to legal and communications resources. Emergency Preparation PlanningEmergencies take many forms and represenns, its camper base, and its short- and long-term financial performance. Effective planning and response will help you account your camp’s unique needs and take advantage of emergency planning Emergency Preparation PlanningTo create an effective emergency response plan, itbroaden their expertise by involving a wide range ofoutside of camp: Camp director/owner: The camp director is usually the designated spokesperson in an camp bring a unique set of experiences and review drafts of the plan for its legal ramifications. Medical professionalsofessionals should play an important They deal with emergencies on a regular basis. They can help a camp respond properly and understand important ally in the event of an emergency,: Insurers should be involved in the emergency planning process. They are experts in Emergency Preparation PlanningAn emergency response plan should be clearly wricilitates ease of use. Directions should not be open to The basic components of a plan are: Introduction: A brief introduction should state the purpose of the plan, repeat its importance, define numbers for handy reference. lp the user find sections easily. Procedures: Step-by-step procedures should move safety of all campers and counselors. Key parts are: Evacuation and/or organization of campers and staff. Establishing emergency headquarters camp with authorities, pareWhen to resume normal camp activities. Emergency Preparation Planning8. The Special Circumstances of a Terrorist Attack A terrorist attack away from yoese new contingencies. Potential Consequences In the event of a terrorist attack, thunicate with the children. Children and staff attempting to communicate with mpers who are off-site at the time of the attack. Children and staff grieving over the loss of parents. Day camps needing to keep children overnight. To respond to these potential consequences, camps shouise that unless the camp is in imminent physical danger, the safest place for campers to be is at camp. Emergency Preparation PlanningIn the event of tragedy, some communications, such as telephone, fax and email, may not be available. Establish so it is clear how the camp will communicate. Work with local authorities for continpical means of communication become unavailable. This may involve the purchase of satecommunication equipment. Pre-record a voice mail/answering machyou, children are safe. This messageto care for the victims of an notified immediately and advised of the appropriate action to take. Contact your loCommunicate with families before the camp season tokeeping children at camp, not relocating them. parents needlessly, so keep this letter short, the tone reassuring and, if possible, inclpart of another letter that has other information for parents. Emergency Preparation Planning10. Speaking With the Media t coverage, but you can lessen ne is and make sure you call back. “no comment” or refusing to return calls. Do not speculate. The media will try to get you to drKeep interviews brief and end a conversation when you need to. When working with television crews: If your camp is on private property and you’re in the middle of an emergency, you can ask them to leave. lite. Plan a time to call them later. interview, ask if you can talk to the reporter off camera first. Use that time to explain the situation and try to set parameters for the interview. Remember that television works in short sound bites, so prepare your key points in short statements that fit Emergency Preparation PlanningCamp Securit y camp wants to feel assured that you are providing a safe light of recent events and warnings, these concerns have and staff, and in all likelihood, you have alrePREPARATION head of maintenance, counselor, security, etc.). 1. Conduct a security audit to determine ads and neighborhood. 2. Establish a protocol for dealing with safety3. Define a chain of command and the role and responsibilities of each staff member. 4. List priorities to be attended 5. Identify a command center and alternative. 6. Develop a communication and notification system, including an alternate system. 7. Plan and implement an annual staff in-service. 8. Establish a liaison with local emergency and support services. Emergency Preparation PlanningCamp Securit y 11. Establish an aid station. a. Nurses/doctor and trained first aid team. b. Adequate supplies, stretc12. Safety inspections of camp facilities done annually and a written report made. 13. Establish a series of communication codes which can be communicated by two-way 14. Check on deliveries, especially fuel trdelivery is expected. Have the driver show15. If possible, place video surveillance cameras at strategic locations. IMPLEMENTATION 1. Develop a plan to move campers to secure locationsif necessary in case of intruder, windows and doors. Tell stories and play pa a. Staff should clear the area. Don’t attempt to fight fire. Stay with your b. The director calls 911.c. Locate area of fire/explosion, nature and scope.d. Send person to meet and direct emergency vehicles and provide information to service personnel. 3. Hostage/Homicide a. Notify the director. Give as much information as possible (# of terrorists, # b. The director notifies the police.c. Campers and staff go quietly to secuattendance.d. Isolate area around e. Try to maintain quiet.f. Let police handle the situation. Emergency Preparation PlanningCamp Securit y 1. Contact Camp-ALERT-N available 24 hours a day seven days 2. Help is available for you to:a. Deal with the media.b. Get advice on legal matters.c. Effectively communicate with parents.aff members who are in need of counseling workers and trained counselors shouSince parents are concerned about the safety of their children, it is suggein your regular camp publication that a securidone to protect the safety and security of the Emergency Preparation Planningdevelop a plan for reducing the risk. Work with businesses, government agencies and other camps in close proximity to your camp to make sure you plan is well coordinated and takes advantage of all available be identified, keeping cars, buses, and trucks they are shared with first responders and agencies responsible for emergency preparedness. evacuation site options may be blocked or unavailable. and the media; make sure one spokesperson is identified. Have a plan for discharging and keeping campers. Remember that during an emergency many parents and guardians may not be able tot information readily Work with law enforcement officials and emerfor sharing key parts of the emergency plans. emergency. The roles and responsibilities for staff, law enforcement and fire officialdeveloped, reviewed and approved. mental health workers to provide mental health services to staff and campers after an emergency. Remember, in the event of an emergency, call Camp-ALERT Network immediately. Camp respond to an emergency. For more help in developing appropriatwww.ed.gov/emergencyplan,or call AMSkier’s Camp-ALERT Network at 1-800-226-2666 The Gene Ezersky Camp Safety College A Continuing Education Program for Certifying Camp Safety Directors Benefits to the Camp Camp owners/directors will receive up to the minute information about incidents at camps and recommendations about how to improve their safety practices and procedures. The certified camp safety director will monitor the safety-related aspects of camp activities and report directly to the camp owners/directors. Improving camp safety will reduce the frequency and seriousness of incidents, and insurance costs will reflect the improved performance. Ongoing emphasis on safety will enhance a camp’s standing with families, staff, and the community in which it is located. Marketing and promotion of your certified camp safety director will give camp owners/directors an advantage over camps that have not made this commitment to safety. Following the recommendations of the safety director will give management greater confidence that everything possible is being done to maintain a safe environment for children. The Curriculum Certification as a camp safety director requires successful completion of twenty-eight hours of lectures, demonstrations, practicum, and related instruction. Courses and hours of attendance can be tailored to meet the needs of the candidate, and coursework can be completed as continuing education over an eleven-month period. Courses will be offered at various sites, including at the ACA National Conferences, at the Tri-State Camping Conference in New York, and at regional camping conferences throughout the United States. Application and Enrollment Candidates for admission can apply by completing an enclosed application. For more information or assistance, you may contact Norman E. Friedman at 800.245.2666. Tuition for the camp safety director program is $1,500. Checks should be made payable to the Gene Ezersky Camp Safety College and mailed to AMSkier, 209 Main Avenue, Hawley PA 18428. A limited number of scholarships are available for the program from the following sources: AMSkier offers a scholarship of $500 for camps that insure with them. The Association of Independent Camps offers a scholarship of $500 for their members. Non-profit camps may also be eligible for another $500 scholarship. Please call Norman Friedman for more information. As is true of many professional degrees, recertification as a camp safety director will be required annually. The recertification requirements will be established shortly; they will involve significantly less coursework and a correspondingly lower tuition. For additional information about The Gene Ezersky Camp Safety College, visit our Web site at amskier.com/gecsc.htm or email our Dean atNormanF@amskier.com Aide de Camp General InsuranceCertificates of InsuranceEXPLANATION OF CERTIFICATES OF INSURANCE 1. When should I ask for a certificate of insurance adding my camp name to their policy? There are several types of situations when you should request certificates of insurance from others: You should always ask for certificates from gractivities. You should request certificates from vendors or camp, just in case they cause damage to your property or injure someone while there. When you take campers on excursions where outside parties are performing specialized services 2. When I ask for a certificate of insurance, what does it mean to be added as an additional insured? r an activity, their insurance should be first in line in the event of a an additional insured, their policy woly if their coverage gets used up 3. Should I ever offer a certificate of insurance? ificate of insurance to others4. Should I add others to my policy as an additional insured to my policy? Adding others as additional insureinsurance with others. If there is an accident, your policy is where the coverage would come from, for for their actions, even though you might not have any control or influence over what they do. 5. Is there any harm in giving a certificate of insurance showing confirmation of coverage? Giving an insurance certificate as evidence of coverage does not increase your exposurverage, should you need to do so. General InsuranceCommonly Asked QuestionsIn many states a minor injury can be treated as a First Aid or Band-Aid situation. (If you are not sure about the regulations in your own state, please call us, and we will inform you about your state regulations.) The criteria for Band-Aid are straightforward: employee loses less than 24 hours from work, and has two or less visits to a health car these kinds of claims yourself it will benefit you in the long run by having a positive effect on your future worker’s compensation experience, which affects your premium. Make sure the injury and the treatment of the injury are well documented in your files. injury claims to AMSkier? Yes, no matter what, every work related injury to an employee should be reported within twenty-four hours. Even if you choose to Band-Aid a claim, the incident should be reported without submitting the bills. If the incident turns out to not qualify as a band-aid claim, it can always be unband-aided. Reporting the claim within twenty-four hours will cover yoDo I need saddle animal coverage? No, you do not. However, if you have saddle animals and a riding program on your premises, you need to let us know about it. If you take your campers off-premises for any kind of horseback riding activites, you should request that the owner of the premises adds you to his general liability insurance policy as an additional insured. Be sure to get a certificate of insurance from the owner showing that this has been done and send a copy of the certificate to us too. Obtaining a proper certificate of insurance is very What should I do about reciprocal certificates of insurance from You should always ask for certificates of insurance from any group that uses your property in the pre or post camp season. Depending upon the type of activities that the group will be involved with, and who will be leading the activities, you may want to ask the group to add the camp as an additional insured to their policy for the time that they are using your premises. Just ask them for it. They will usually comply if “pushed” a little by you. If, for any reason, a specific vendor is reluctant to comply with your request, please let us know, and we will help you obtain the certificate. It is a good idea to try to get these from vendors so that you have them on hand in case some kind of incident does occur. General InsuranceCommonly Asked QuestionsDo I need employee-related insurance to cover such items as harassment? IWB (Inappropriate Workplace Behavior) is now a part of most AMSkier camp programs. If you do not have it, it is a good idea to consider purchasing this type of insurance. Attorney’s fees for defending you and your camp are quite high should an employee problem arise. of most of the AMSkier camp programs. The limits of insurance are usually based on a percentage of the policy limits. If your camp has buildings that are 30 years old or older, it is a good idea to contact the township or municipal authorities to see what upgrades in electrical, plumbing, and ADA requirements are now required shouinformation, you can then assess for yourself if you will need to purchase additional building ordinance insurance or increase the limits you are currently carrying. liability policy? Is this duplicate coverage? Yes, there is a need to carry medical coverage on your own auto policy. General liability applies for any passengers in your auto at the time of an accident Must I have a camper medical/Your general liability policy is written stating thatpurchase a camper medical/accident policy ratherding a Strong Foundation by: John C. Patterson. It list General InsuranceCommonly Asked Questionsthemselves in a safe environment. One step toward completing this mission is to establish the position of nts, campers, and staff that camp t expectations when it comes to making safety the camp’s principal In order to make it possible for camps to establish the position of safety directneed to be completed successfully in order to earn this status. Home campus isof the courses. In addition, once a camp safety director has been certified, there is an opportunity for College Coordinator at 800.245.2666. on/daughter should I insure the auto policy?'s assets and insurance at risk to the activities not only of your teenager, but those of any of his friends that are his passenger. Page 1General Liabilit y Liability ClaimsWe live in a litigious society where even minor injuries to campers can lead to legal action lp minimize your exposure in these situations, we offer these suggestions: If you suspect that an injury may lead toimmediately. We are ready to help aRemind all staff that no one is to speak to any attorneys, investigators, adjusters, members of the media, or other third parties unless they are working on behalf of the en call AMSkier for If a member of a bona fide law enforcement agency wants to speak with you or one of your campers or employees, you should not refuse to cooperate. However, you should If the staff member or camper in question isRemember, if you receive any court papers or any correspondence or calls from an attorney related to an injury claim, do not respond. Contact Glossary of Insurance Related TermsActual Cash Value Additional Insured The policy of an insured is endorsedion to the policy with respect to liability to premises owned by or rented by the other person. Caution: if you, Certain policies are subject to audit; an auditor examines the insured’s records at the end of the policy term; if the premium originally charged is determined to be premium originally charged is determined to be too low, the insured will pay an additional premium. Auto Policy The policy under which you have insured your autos, owned and leased. Bodily Injury An injury that harms the personBoiler & Machinery Policy pes of pressure vessels and also covers other types of “temporary” policy that is in effect until Building Ordinance that provides for additional payment to the replacement cost when a building must be brought up to the building codes of the location in order to paBusiness Income Coverage (Business Interruption) An endorsement that will pay for the actual loss of busied by a direct physical loss under a cause of loss named in the policy. Cause of Loss The immediate happenstance (i.e. fire, windstorm) th Glossary of Insurance Related TermsExclusion Specifically states those perils, property, persons, acExperience Modification A formula used in determining Work Comp premiums based on the loss experience of the policyholder; ken into consideration when determining premiums. Extra Expense incurred if there had been no loss. Hold Harmless Agreement The concept of restoring your loss to what you had Inland Marine Policy A policy that deals primarily with equipment that isdevices – this kind of coverage is nancial interest in the items being insured. es which assume financial risk on the behalf of the Insurance Insurance Policy Liability Policy e for injury or damage to another person or persons Glossary of Insurance Related TermsOnly those perils that are named in the policy are covered; this is in contrast to a special cause of loss policy where all perils are covered except those that are specifically excluded. The process whereby the insured gives to the insurance company his right to collect damages from another party; this most often comes into play in auto accidents whereby the “other” driver is determined to be at to recover damages from the other company Underwriters which applications for insurance will be accepted and which will be rejected; they also determine what kind of coveUmbrella Policy See Excess Liability Policy Abbreviation for Vehicle Identification Number. Every auto has its own VIN which is used for identification Pays certain benefits (medical and a percentage salary compensation) to employees who are injured on the job; all aspects of this insura Important Phone Numbers800-4-A-CHILD (800-422-4453) / TDD: 1-800-2 A CHILD Alaska (AK) (800) 478-4444 Arizona (AZ) (888) SOS-CHILD (888-767-2445) Arkansas (AR) (800) 482-5964 Connecticut (CT) (800) 842-2288; (800) 624-5518 (TDD/ Impaired)Delaware (DE) (800) 292-9582 Florida (FL) (800) 96-ABUSE (800-962-2873) Illinois (IL) (Indiana (IN) (800) 562-2407 Iowa (IA) (800) 362-2178 Kansas (KS) (800) 922-5330 Kentucky (KY) (800) 752-6200 Maine (ME) (800) 452-1999 Maryland (MD) (800) 332-6347 Massachusetts (MA) (800) 792-5200 Michigan (MI) (800) 942-4357 Mississippi (MS) (800) 222-8000 Missouri (MO) (800) 392-3738 Montana (MT) (800) 332-6100 Inappropriate Intimate Behavio r What Parents Can Do to Prevent Sexual AbuseTO PREVENT SEXUAL ABUSEyour child about the privacy of body parts. when your child tries to tell you something, especially when it seems hard for her to your child enough of your time and attention. with whom your child is spending time. Betime in out-of-the-way places with other adults or older children. Make visits to your child's caregiver ts to the caregiver or with child sitters. to see if your child's school has an children. If it doesn't, get one started. to your child about sexual abuse. A good time to do this is when your child's school is TELL child or someone else's child is being Inappropriate Intimate Behavio r Stages of Sex Pla y concern about what constitutes "namong children. "Is playing doctor normal or exploitative?" is a frequent question from parents. The children to pass through, and they outline patterns person under the age of 18 if he/she is significantly older than the victim or is in a position of power or Common Behaviors Child shows interest in different postures of boys and girls urinating, and is interested in postures in urinating. Girls attempt to urinate need to urinate. May play the game of "show." Also verbally expressive about elimination ("You extremely interested in others. Play in same sex groups. Interested in Familiar with, but not too much interested in play and games of "show." More modest, less exposing of self. Less bathroom play and less interested in unfamiliar bathrooms. Inappropriate Intimate Behavio r Child Molester is Never ‘Cured’ Inappropriate Intimate Behavio r Child Molester Is Never ‘Cured’(A published letter to Ann Landers) out in a crowd. I next-door neighbor, your best friend, even your brother or sister. I do everything in no way you would know I take advantage I am currently undergoing treatment. Until caused. The pain I was responsible for does not go away quickly. It can last throughout I will be a sex offenderlife. I cannot control my impulses. When again. It is simply to satisfy my warped with me creates NEVER leave your children alone with a sex offender no matter how hard he tries is "cured." There Keep your eyes open for anyone who seems to be overly attentive to your child or is treating him or her to special favors Do not anywhere else with that person. We are masters of concealing our identity. has even appeared in this space. I am enormously grateful for your honesty. rous deed today. Inappropriate Intimate Behavio r Is the person ANY OTHER INTERESTSALONE WITH CHILDREN?UNNECESSARY GIFTS email relationship with them and has no other apparent interests? January 2001 – Norman F. Friedman, M.Ed. Inappropriate Intimate Behavio r Teaching Children About Their Private PartsTEACHING CHILDREN ABOUT THEIR *PRIVATE PARTS that should be taught to children by the time theye body in the teaching process. The example listed Head Head Eyes Eyes Nose Nose Mouth Mouth Chin Chin Neck Neck Chest *Chest Abdomen Abdomen Navel Navel Penis Labia Scrotum Vagina Buttocks Buttocks Anus Anus Knee Knee Ankle Ankle Feet Feet Puberty for a female designates the chest as a private partThe shaded and italicized section of the table define PRIVATE PARTS to be taught to children as untouchable by anyone except themselves and their parents you are uncomfortable, select someone you trust to teach this essential lesson. You may choose substitute names for parts if it is easier for you. The correct anatomical name can The parts of the body between the waist and knees are those parts that may only be touched by the child, his/her parent(s) or © 2001 - Norman E. Friedman, M. Ed Aide de Camp Inappropriate Intimate Behavio r Res p onsibilities of Care g iversTRUST OF PARENTS – Transfer of ResponsibilityHEALTHY MOTIVATION INTEREST IN CAMPING UNDERSTAND THE CAMP MISSION LOYALTY OF FRIENDS IS SECONDARY TO THAT OF CAMPERS HELP CREATE THE CAMP CLIMATE AND CULTURE THAT PREVENTSCHILD ABUSE EMOTIONAL ABUSE THIS CAN ONLY HAPPEN IF 100% OF CAMP PERSONNEL SEE THIS AS A PRIORITY. SIGNS OF PHYSICAL ABUSE CHOKE MARKS - BURNS - CUTS FRACTURES - BLACK EYES UNEXPLAINED INJURIESSIGNS OF SEXUAL ABUSE DIFFICULTY WALKING OR SITTING BRUISES OR BLEEDING FROM THE PENIS, VAGINAL OR ANAL AREA.EMOTIONAL ABUSE RIDICULE HARASSMENT DOMESTIC VIOLENCE DEPRIVATION OF LOVE AND CARE Aide de Camp Inappropriate Intimate Behavio r Res p onsibilities of Care g iversCHILD MOLESTERS (Be on the alert for a person who makes you feel uncomfortable) IS THE PERSON TOO GOOD TO BE TRUE? IS THE PERSON SPENDING TOO MUCH IS THE PERSON OBSESSED WITH TAKING CARE OF CAMPERS? DOES THE PERSON HAVE ANY OTHER INTERESTS THAN BEING WITH CHILDREN? DOES THE PERSON CREATE REASONS TO BE IS THE PERSON GIVING UNNECESSARY GIFTS OR REWARDS? Does the person spend the off - season visiting campers at their homes? Does he have an e-mail relationship (In other words - does he have a life?) SEXUAL HARASSMENT UNSOLICITED VERBAL SEXUAL COMMENTS SEXIST REMARKS PATTING, PINCHING, OR UNNECESSARY TOUCHING PHYSICAL ASSAULTSTAFF PRECAUTIONS ALWAYS BE IN VIEW OF OTHERS NO CAMPERS IN PRIVATE QUARTERS SUPERVISE IN PAIRS NO KISSING OF CAMPERS HIGH FIVES ONLY- NO BUTT SLAPS FOR PRAISE RESPECT THE PRIVACY OF CAMPERS USE CAUTION IN WHAT YOU SHARE USE OF ALCOHOL OR DRUGS NOT PERMITTED NO SITTING ON LAPS NO COMMUNICATION WITH CAMPERS AFTER THE SEASON Legal IssuesHealthcare Privacy NoticeBelow is language that camp be added to your existing medical authorizations to “We further authorize the camp medical staff to discuss any medical conditions with e medical staff, in its sole _____________________ Legal IssuesHow do I find out if a child is involved in a custody situation? In your enrollment application, include a "check-off" type box as follows: Child lives with: ____Both parents If the child is not living with both parents, you should ask for a copy of any applicable court order or written custody agreement. Is there always a court order or written custody agreement? No, there is not. If there is not a court order same rights and obligations pertaining to a Is there more than one type of custody? There are two types of custody: legal and physical.information concerning the child and that parent refers to where the child lives. How am I to determine who should be called in an emergency and which parent has the right to take the child out of camp or pick up the child from camp? y and names of people who are allowed to take the child out of camp or pick uprents have legal custody, (either order or written agreement) ask each of them to submit the same kind of list. Emphasize to the take out or pick up e list has SIGNED written permission from the applicable parent(s), that person will be allowed to take out or pick up the child. Do not ask for What should I do if I am caught in a dispute between the parents while the child is at camp? Do not try to mediate the dispute! Give each parent an opportunityNEVER "bad mouth" one parent in front of the t. They are trained to handle these kinds of situations; they may not be able to resolve the dispute, but they can advi to take their battle elsewhere which will take you out of the picture. Legal IssuesAmericans with Disabilities ActWhy is there so much confusion concerning the requirements of this The ADA is a federal law. Its language is complicated. are adjuncts to this federal law. rds are to be followed in your locality, the most stringent requirements will apply. This is a case where state and local laws will supercede federal Are there any camps that are totally exempt from the ADA? Yes, there are. Camps that are owned by religious entities are exempt even if the camp is secular. a secular entity, then it must be in compliance with ADA requirementse "grand-fathered," meaning no changerepairs are necessary to a "grand-fathered" building, then the law requires that access must be provided if it is "readily achievable." This is interpreted to mean that cost can be taken intothese required changes which can give you some leeway. making repairs, we suggest you contact one of the hot line numbers listed at the end of this section. Brand new construction must be fully accessible meaning it must be built in compliance with ADA standards No, it does not. Main buildings (dining halls, rec halls, gyms, etc.) must be ADnewly constructed or undergo extensive repairs. Somebathroom facilities. Remember the accommodation must be reasonable and may be achieved by having Legal IssuesAmericans with Disabilities Actproblems?If a child is diagnosed with a developmental disorder or so-called "socianot required to my professional opinion, I know Each child must be judged on an individual basis. You "defense" when you make the decision to not accept a specific child at your camp. This should be done in • Ask to speak with the child's • Ask your staff physician to "evaluate" the child and document his findings • Check a website for information regarding the child'"visit" to the website. •Check other pertinent research areas regarding the child's specific disabiWith all of this DOCUMENTED evidence behind you, Legal IssuesImmunization Release __(Name of Child) ____ has not received the following immunizations: . I agree to waive any cause of action on my behalf or on behalf of child that may arise from save and hold harmless Camp , its directors, owners, agents, or employees, from any claim or cause of action made against it by any third party as a result of child’s lack of immunizations, including but not limited to any judgment, claim, award, settlement, damages, and/or payments, including r costs of litigation, to enroll child for the upcoming camp season. By: _______________________________ Dated: ________________________________ Aide de Camp Legal IssuesJurisdiction LanguageThe following language may be included in any enrollment agreement, employment agreement, or vendor agreement: construed in accordance with the laws of (state where camp is located).” Legal IssuesLiquor Contractthe within event, including off-premises or “dram shop” liquor liability, naming lessor as an additional insured. se its own liquor for this event, and that it is not purchasing any for the purchase of same for a period of one year. times comply with such laws, and will not provide any liquor to anyone under twenty-one years of age or Other Important ItemsResources for Camp Health Edward A. Walton, MD Ewalton@umich.edu E-mail me with your camp health related question Other Important ItemsCamper Medical Insurance covers camper accidents up to a certain limit. The primary program works like a zero deductible so you (the camp) do not have to see or deal withavailable and staff can be added to the program to cover non-workers As a camp director, you do not want your camp parents to see or have to deal with bills relating to managing the health care infotime consuming and cumbersome. relationships with local health care providers is Camper Medical allows reporting of incidents that helps collect important data. In turn, the areas where incidents are happening and why they are happening are identified. This will help you pay special attention to those areas. With Camper Medical you do not have to deal with Bills are paid weekly. Camper Medical insurance covers everything that relates to an accident that happens at camp up to a certain limit. Therefore, you do not have to worry about certain exclusions. Camper Medical acts as good will insurance, which reduces the likelihood of claims. guarantee payment of bills. case of legal action. AMSkit (electronic transferring of incidents) process more efficient. This helps to protect yoand AMSkier will be prepared to defend you, if necessary. To learn more about Camper Medical, please call our service directors Carol or Mary, at 800.245.2666 Other Than InsuranceCharacteristics of a Good Superviso r ___ 15. You are able to___ 16. You are flexible. ___ 18. You have a sense of humor. ___ 20. You trust staff. ___ 21. You can make the difficult decisi disciplinary action is necessary. ___ 22. You have no favorites. ___ 23. You do not reprima there is a specif___ 24. You are never rude, unpleasant, or sarcastic. ___ 25. You are not secretive, vague, or evasive. Those answers that fall in the S or N category need to be ine whether or not you need to re-examine your practice. Sample Letters & DocumentsCamp Whatever Lette r experiences for children for many years. We have been pleased to be able to serve generations of families e same family. With few exceptions, ppreciation and expressions of satisfaction with our efforts. We have every intention of continuing to care for your children with the same concern, interest, rselves and our staff A value system explained to staff, campers and families Boundaries clearly defined for campers and staffyour children both physically as well as , we need to make you aware of the years. We believe that cannot avoid seeing, hearing and absorbing that which rge. However, what may unfortunately be acceptable cannot be acceptable in our children with the same concern, interest, and commitment to safety as we have in the past. To recognize that they have responsibility for themselves and those around them for themselves and others, and to take responsibility for the choices they make To respect oneself and othersTo accept that they are accountable for their actions and the consequences for Sample DocumentsSample Conference Center Activities AgreementER ACTIVITITHIS AGREEMENT is made this ___________ day of ______________, 20 , by and between CAMP , of, (hereafter referred to as “CAMP”) and ,of (hereafter referred to as “GUEST”), for use of the camp facilities for the year 20 1. The period of usage shall be from at a.m. to at p.m. 2. Guest shall utilize the camp facilities for the following purposes: 3. Guest shall be responsible for all bedding, linens, towels, and pillows. Camp will provide . Only designated cabins may be used. 4. Guest agrees to attend an orientation regarding all safety rules and regulations pertaining to the camp upon arrival, and fully comply with all such rules and regulations, and all applicable laws and ordinances. In addition to any other rules, no smoking, controlled beverages or weapons of any sort will be permitted upon the property, unless other written arrangements are made. 5. Meals shall be provided by camp as follows: 6. Guest is responsible for all loss, breakage, or damage to any camp property caused by any of its attendees, employees, agents, staff, represenresponsible for. Camp will be by its employees. 7. Cost for use of the facility shall be $ per person, with minimum payment for at least 8. Guest shall procure liability insurance in an amount not less than $ , proof of which shall be furnished to Camp ____________ not less than thirty days prior to the nce shall name Camp as an additional named insured. In addition to the real property, Camp shall make available for use to Guest the following personal property: Any other necessary property, equipment or supplies shall be furnished by Guest at Guests own expense. Sample Letters & DocumentsCamp Skier’s Moral Commitment exclude the child but to better serve them. We anageable behaviors or become children at risk, community. While current thinking recommends the importance of “Mainstreaming” children with problematic behaviors there are limits to what we can appropriately accept in our limited community. Our counselors are not trained therapists; they are people who want to make a difference. As Owners/Directors we must reserve the right to ask that a chthemselves or the community, be from camp immediately. There may be a circumstance where we agreed to acall necessary steps to deal with the child, were unable to manage the child. For the good of the community, the decision to have the child leave is appropriate. If a camper is dismissed for any of the above reasons it is Camp Skier’s policy that no refright to secure an outside transportation service to deliver said camper/child to their home or nearest We will expend every effort on behalf of the children and community to make the camp experience a positive one. The health and safety of acal, psychological, or behavioral issues is one of deep concern and Family “secrets” that put children and staff at relationships between and among various people. For the safety and well being of every camper and staff, one of the most critical relationships is between thssues. We appreciate the efforts of their concern and in turn will share our experiences wi all information you share with us will be confidential. _____________________ _____________________ Signature of Camper _____________________ Signature of Camper Staff Manuals y Aide de Camp DRUG POLICY (Your Camp ) at all times maintains a drug-free environment with a zero tolerance Staff ManualsWhat to Expect at Camp Skie r To have fun To form lasting friendships To laugh, to smile ng things you’ve ever done & To be outdoors ence than you ever expected weeks can go so slowly and at the same time so quickly To feel needed To cry when it’s time to say good-bye To follow rules even when you may not agree with them To do things you never thouTo know that you have made a difference in another person’s life To care for someone else’s children To be an assistant at some acti Staff ManualRequired Qualities of Camp Counselors1. When you look in the mirror you 2. When you look at a camper of any age – you s3. You understand that being friendly to children does not make you their friends. 4. You understand the urgency and importance of setting immediate and appropriate limits with children and adolescents. 5. You understand exactly what constitutes (IIB) Inaors with campers of any 6. You understand your expected responsibility to 7. You understand the law and how it relates to your age and the misuse of vehicles, alcohol, and 8. You understand that your private life needs to remain priva9. You understand that your role as a caregiver of children is an undeniable priority. 10. You understand that not to reacmments of campers is to condone VehiclesDriver Guidelines1. Three or more accidents (regardless 2. One or more Type A violations in the last three years. 3. Any combination of accidents and type B 4. Drivers with a suspension or revocation of license within the last three years. 5. All drivers other than those transporting6. All drivers that transport children must be at least 21 years of age. Driving while intoxicated Negligent homicide arising out of the use of a motor vehicle Operation of a motor vehicle during a period of suspension or Using a motor vehicle for the commission of a felony Permitting an unlicensed person to drive ing illegally passing a school bus Speed Contests Camp Name Official Title of Person Making This ReportStaff Information Name of Injured Staff Staff's Gender Staff's Age Location of Staff (if different from mailing address) Social Security # Home Address of Injured Staff Date of Accident Time of Accident Address Where Accident Occurred County Where Accident Occurred Did Accident Occur on Camp Property? Yes Nature of Injury and Part(s) of Body Affected Did Camp Provide Medical Care? If Yes, Where and When? Name and Address of Doctor Who Treated Staff Name and Address of Hospital Where Staff Was Treated Has Staff Returned to Work? If Yes, What Date? If Yes above, at what weekly wage? What was Staff doing when injured? How did the Accident or Exposure Occur? Object or Substance that Directly Injured Staff Was Staff involved in an unsafe Act? YesWas there any Mechanical Defect in Equipment Staff was using that caused the Accident Yes No Date Supervisor first knew of injury Date Staff Stopped Work Because of Injury of Illness Was Injured Staff Paid in Full for the Day of the Accident?Employment Information Staff's Job Title Staff's Average Earnings Per Week Total Earnings Paid During 52 Weeks Prior To Date of Accident? Staff Is Employed Part-time Full-time Days of Week Staff Usually Works Please call 866.SKIERWC during Camp Season and 800.245.2666 in the off-season to report Worker’s Compensation Claims. Aide de Camp AMSKIER WORKER’S COMPENSATION CLAIM FORM Page ClaimsSample Work Comp Claim Form Ankle Ankle Feet Feet Puberty for a female designates the chest as a private part Scrotum Vagina Buttocks Buttocks Mouth Mouth Chin Chin Neck Neck Chest *Chest Inappropriate Intimate Behavio r Teaching Children About Their Private PartsTEACHING CHILDREN ABOUT THEIR *PRIVATE PARTS that should be taught to children by the time theye body in the teaching process. The example listed Male Female Sample Letters & DocumentsCamp Whatever Lette experiences for children for many years. We have been pleased to be able to serve generations of families e same family. With few exceptions, ppreciation and expressions of satisfaction with our efforts. We have every intention of continuing to care for your children with the same concern, interest, rselves and our staff A value system explained to staff, campers and families Boundaries clearly defined for campers and staffyour children both physically as well as , we need to make you aware of the years. We believe that cannot avoid seeing, hearing and absorbing that which rge. However, what may unfortunately be acceptable cannot be acceptable in our children with the same concern, interest, and commitment to safety as we have in the past. To recognize that they have responsibility for themselves and those around them for themselves and others, and to take responsibility for the choices they make To respect oneself and othersTo accept that they are accountable for their actions and the consequences for Staff ApplicationsQuestions for Staff Employment ApplicationsSTAFF EMPLOYMENT APPLICATIONS ff employment application? To learn some facts about a prospective employee To help “weed out” those applicantson the application besides the Previous camping experience, if any Should be former employers, teachers, etc. any questions that are answered at all information will be investigated Include a statement that all considered a for employment, applicant promises to abide by all camp rules Have your camp attorney look over the application for any errors or omissions or “incorrectly” worded questions or statements Staff ApplicationsCIT Off-Campus Release , Counselors in Training (CITs) are permitted to leave campus, sometimes without adult supervision, and sometimes travel into town for pizza or other recreational activities. While CITs are not permitted to travory control whatsoever over your child's activities when they leave campus. For this reason we have enclosed a permission slip on which you can indicate whether or not you giunsupervised at certain times, and that Camp is not responsible for any off-campus activities. _______________________________________________________________________ I give permission for my child, _____________, to travel off-campus from Camp ng such permission, I acknowledge thdefense, that may result. Name of Child:I hereby give permission for my child named give permission for my child named above to go off campus on his/her days off. Signature of Parent Staff ApplicationsParent / “Parents and/or staff members may be asked to carpool or give rides to campers from time to time. This is not a required aspect of anyoneother parents. If and when this occurs, we will of course reimburse you for mileage at the accepted IRS rate. We appreciate your help in this regard." Staff ApplicationsAgreements I have attended Camp_______________Orientation & Training Sessions. I have carefully read the camp manual and understand what is expected of me. I understand that my purpose in becoming a member of safe and age appropriate summer camping experience to all the children and youth entrusted to my care. In so doing, I will: Respect the rights and privacy of campers and staff Never abuse a child either physically, sexually, or verbally Report immediately, any allegations of, or observed abuse of any child Use my best judgement in decision making, always mindful of the safety of campers Never share information of a sexual nature with campers or encourage them to share personal or private information with campers or staff Never allow myself to be alone with a camper Act fairly with all campers and never select favorites for special favors Present myself as an appropriate role model who understands my role as a caretaker of children and youth Bring to the attention of my supervisor any problems I may have in carrying out the responsibilities of my job description. Never contact a parent or family member of a camper either by telephone, email or letter without the expressed consent of the camp director Be mindful of what are inappropriate intimate behaviors with campers as well as staff Never permit my loyalty to the management of this camp to be compromised I further understand that violation of any of the above statements may result in immediate termination. ___________________________ __ ______________________________ (Name of staff) (Signature) _____________________________ _______________________________ (Witness) (Date) Page 2 Staff Applications Drug Testing Wording Aide de Camp Positive Results A drug test that is positive will result in the employment offer being rescinded. Any applicant who tests positive must wait a period of twelve (12) months prior to re-applying for employment with the company and will be upon receipt of a subsequent employment offer. All employees in "safety sensitive" positions, who drive company cars, or drive personal cars to conduct or support COMPANY business, and/or who occupy facilities that are regarded as posing a significant risk, will be subject to unannounced random drug testing. Positions classified as safety sensitive include those deemed by COMPANY to present a potential threat to the Company, employees, customers and/or others should the individual's judgment or skill be impaired through the use of drugs. All employees in these designated classifications will have an equal chance to be randomly selected for testing at the time that such testing occurs. Reasonable Suspicion In situations where an employee's supervisor or another member of management has reasonable suspicion to believe that an employee possesses or is under the influence of drugs and/or alcohol, COMPANY reserves the right to test the employee for drugs and/or alcohol. Reasonable suspicion exists when an employee displays unsteady gait, slurred speech, glassy-eyes, staggering, on the job accidents, excessive absenteeism and/or argumeired under the following conditions, among others: An employee is found in possession of physical evidence including drugs, alcohol, or paraphernalia possibly connected with the use of a drug. Drugs and/or alcohol are found in the employee's immediate work area. Following work-related accidents or violations of safety rules or standards, where drug and/or alcohol use is suspected. Positive ResultsIf an employee tests positive for drugs and/or alcohol in any test other than pre-employment, he/she will be subject to further disciplinary action up to and including termination as well as a Continuation of Employment Management Referral (COE Management Referral) to the Employee Assistance Program (EAP) for assessment and appropriate clinical assistance (as indicated). The level of disciplinary action up to and including termination of employment will be determined in accordance with the severity of the infraction and/or impairment. Employees who fail to comply with any phase of the recommended course of treatment will be immediately terminated. A second positive test for drugs and/or alcohol at any time, under any circumstances, will result in immediate A Medical Review Officer (MRO) will review all drug tests. All specimens will be sealed and signed in front of the individual at the time of collection. All positive drug tests for both applicants and current employees will receive an additional confirmation test performed on the same specimen from the initial collection. The confirmation test will employ gas chromatography/mass spectrometry (GC/MS) techniques or tests of equal or greater accuracy. The MRO will be responsible for verifying the posilts prior to the release of part of the medical review process will be deemed as a violation of the COMPANY’S drug testing policy and will be reported as a positive test result by the MRO. Camper & Staff ApplicationsMVR Consent FormI, , authorize Camp to obtain my Motor Vehicle Records report for employment purposes. I autthis information to Camp and release all persons from any ding this information. I agree that a photocopy or fax copy of this authorization is as valid as the original. Staff ApplicationsSexual Harrassment PolicASSMENT POLICY The Owner/Directors of (NAME OF YOUR CAMP) have embraced Title VII of the Civil Rights Act of 1964. In keeping with this policy, no conduct toward any employee which may be viewed asintimidating, offensive, violent, abusive, or otherwise improper will be tolerated. The management of ( reserves the right to discipline any employee who violates the spirit of this federal law. Disciplinary WHAT IS SEXUAL HARASSMENT? mes described as unsolicited advances. It may range from inappropriate sexual Harassment is viewed as a situation in which an individual in a position to control, influence, or affect another's employment, compensation, promotion, or job assignments uses that power to coerce a person into sexual contact or relations or punishes the refusal. The harasser may be the victims' employer, supervisor, co-worunsolicited verbal sexual comments; subtle pressure for sexual activity; sexist remarks about a person's body or sexual activities; patting, pinching, or unnecessary touching; demanding sexual favors, accompanied by implied or overt threats involving one's employment, compensation, promotion, or job assignment; displaying or passing around posters, pictures, screen saver, e-mail, or other printed materials in the workplace which might be sexual or otherwise offensive to other employees; making jokes, insults, or comments in the presence of others who may find it offensive.The sexual harassment policy includes all eight of the above statements that occur between non-supervisory employees as well as those who are employed as staff in this program. COMPLAINTS OF SEXUAL HARASSMENTNAME OF STAFF harassment-free work environment. To that end, we will: Investigate the complaint with objectivity and fairness. Request written statements as well as a verbal accounting of the allegation. Conduct interviews with the complainant as well as any witnesses. Attempt to maintain confidentiality as is practical. Interview the alleged offender individually as well as with the complainant if deemed appropriateImmediately following our investigation, if it is determined that inappropriate conducpromptly to impose an appropriate resolution to the incident. Camper & Staff Applicationsmedical staff and director of Camp about my child’s medical condition, treatment, and/or prognosis. We further authorize the camp medical staff to discuss any medical conditions with the director, the child's counselor when the medical staff, in its sole discretion, believes such communication to be in the best interest of the child.These authorizations are limited to through . Month/Day Camp Starts Month/Day, Year Camp Ends Page 1 W orkers’ Compensation“Band-Aiding” Worker’s Compensations ClaimsFOR WORKERS’ COMPENSATION INSURANCE er your workers’ compensation premiums? es, you can help keep your experience modification (and therefore your workers’ compensation costs) down. should meet the following criteria: The employee has not lost any time from woThe employee has not had more than two viThe total bills do not exceed an amount that you are comfortable assuming If the claim meets these criterWhen you phone in your workers’ compensation claim, you can let us know at that time sure whether a particular incident meets the “Band-Aid” guidelines, please ask and we wiPlease call Carol or Mary at 800.245.2666 for further assistance or call 866.SKIERWC to r you plan to “Band-Aid” them or not. We want to make sure that you are protected for la want to help make Liability ClaimsWe live in a litigious society where even minor injuries to campers can lead to legal action lp minimize your exposure in these situations, we offer these suggestions: If you suspect that an injury may lead toimmediately. We are ready to help aRemind all staff that no one is to speak to any attorneys, investigators, adjusters, members of the media, or other third parties unless they are working on behalf of the en call AMSkier for If a member of a bona fide law enforcement agency wants to speak with you or one of your campers or employees, you should not refuse to cooperate. However, you should If the staff member or camper in question isRemember, if you receive any court papers or any correspondence or calls from an attorney related to an injury claim, do not respond. Contact Emergency Preparation Planning XT TO YOUR TELEPHONE Please complete this document if you are the recipient of a bomb threat call. Attempt to keep the caller on the line as long as possialert the director to call 911. Caller’s VoiceWhere has the bomb has been placed? Male____ Female____ Child____ Have you placed the bomb at this camp? Calm___ Nasal ___ Angry ___ Stutter ____ Can you tell me if this Excited ___ Lisp ____ Slow ____ Raspy ____Why do you want to hurt children here? Rapid ____ Deep ____ Soft ____ Ragged ____Loud ____ Clearing throat _____ Laughing ___ from going off? Deep breathing ____ Crying ____ Normal____ lem? Cracking voice ____ Disguised ____Slurred ___ Have you ever worked here? Whispered ____ Familiar ____ Distinct _____ How will you feel if someone gets hurt? Estimated age _____ Accent _________ Exact wording of the threat: If voice is familiar, who did it sound like: _ __________________________ Backround SoundsAirplane ___ PA System ____ Static ___ Street Sounds ___ Machines ___ Bar room ___ Music ___ Subway ___ Remarks:_____________________________________________________________________________ _________________ Emergency Preparation PlanningEmergency Planning ChecklistYou have established a process for communicating durthe media. You have identified a single spokesperson during an emergency, with back-up(s) in case that person is rmation about the camp, You have a back-up communications system in You Have Increased Security Planning of your camp – identifying those factors that put certain buildings, camp, making sure you are controlling access and and establishing special guidelines for delivery vehicles. You have worked with local law enforcement You have a code in place that staff and campers can usin on site. with first responders and agencies responsible for Emergency Preparation Planning1. Define the Types ofemergencies that may occur at a camp. The most common are: events with no injuries to those that cause sports, hiking, waterfront or other camping activities. Injuries or death caused by “negligence”: These tragedies have the most severe consequences and are the result of real or perc These incidents involve inappropriate Disease and illness: Disease and illness become an emergencdeath, or involve an infectious disease that moves beyond a handful of campers. Missing persons: These incidents include missing campers and staff members who leave the camp or outside person, including theft, burglary These include direct terrorist attacks, as well as a national tragedy that occurs Emergency Preparation Planning3. Establish One SpokesCommunications Center It is absolutely critical to identify one spokesperson in the event of an emergency and define his/her specific responsibilities. The spokesperson should be the camp director or, at least: Not be burdened with too many other administray. Everything that the spokesperson says must be completely accurate; there can be no speculation. n of command 24 hours a day, seven days a week. All 4. Establish A Chain of Command Establish a clear chain of command in the event of an emergency. This chain of command will When an emergency begins, all information is communiThat spokesperson then has the responsibility to direct all actions and communications to campers, staff, families, media and other interested publics. staff, but also law enforcement, fire officials and other first responders. Emergency Preparation Planning6. Distribute, Review, Practice and Update the Plan. ple: fire departments, Use the plan as an educational tool to instruct staff members in their emergency duties. Schedule regular training sessions with small groupsinformation on types of emergencies. Emergency response drills should be conducted on a regular basis. nnual basis. This review process should follow the same procedure and involve the same people7. Supporting Materials Phone Call List for Emergency Services, including police, fire, EMS, hospitals, insurance, utilities, state/federal/local agencies, a basic information about the camp – number of campers, counselors, address, phone number, history, accreditation, name of director. Phone log forms to record all incoming and Emergency Preparation PlanningTransportation For off-site camp trips a protocol should be establishethe event that communication is impossies on how and when to return to transportation companies. This plaIn the event of a tragedy, every child will react differentusual routine, seemingly unaffected. The goal should be to make children feel safe. To do that, you must If children want to talk about events, be available and talk to them. Listen to their fears. mit how much you tell them depending on their age. nonverbal cues, so be calm around them. again and injure or kill someone they Get back to your routine as quickly as possible. Ro Emergency Preparation PlanningCommunicating with the media asituation – before they contact you – can earn yoyou more control of what is said,Remember, they will likely learn the information on their own, so it’s camp’s legal position is clear. The spokesperson must not speculate. When an emergency occurs, it is why it is essential that chain of command for gathering and communicating e facts of an emergency quickly and honestly. When a tragic event occurs, communication inevitably follows, which may include media reports, parent phone calls, caussions with campers, and more. A quick, accurate response will put the camp in re the camp’s side of a story is told. Evaluate your response: Provisions should be madethe actions by the authorities to macommunications to meet new circumstances. Emergency Preparation PlanningBe the first to contact families about an emergency. If possible, emphasize the positives. Open with a “buffer” that soto the bad news later in the letter. Remember, e reasons before the news, you can make a good transition from the opening and put the bad news in work. Sometimes, it’s better to move right to the bad news. State the bad news: Be clear and factual, but soften it as much as possible without diluting the meaning. Explain how you are addressing the situation: Express Close on a positive note: Tie the close back to the idea in the opstatement that continues to put the emergency in a larger perspective and expresses your concern and Emergency Preparation PlanningCamp Securit y 1. Secure the perimeter: a. Provide gates at driveways and a gate house. The gate attendant needs direct , cell phone and/or two-way radio. b. Fencing where possible, especially along roads. c. Lighting can be helpful in special areas. 2. Visitors and deliverymen should be given a visible ID, which is returned upon leaving 3. Use nametags, camp shirts or 4. Have powerful flashlights available and au5. Know where service shutoffs are located. 6. Open boxes & packages in locati7. Establish an easily identified security patrto include camp roads on their regular night patrol. 8. Have highway signs in English only so ent, deliveries and 9. Provide fire fighting equipment and trained staff. Consider a “dry hydrant” so you 10. Have head maintenance man maintain fire equipment in working order, and have available useful hand tools (axes, crow bars, wrenches, shovels, etc.) for immediate Emergency Preparation PlanningCamp Securit y Aide de Camp 4. Kidnapping: a. Report incident immediately to the dib. Don’t attempt to interfere if thc. Make careful note of all pertinent of attacker, type of weapon, direction taken, vehicle description).d. Try to keep campers and staff calm.e. No attempt at recovery of the victim should be made if there is any chance of 5. Bomb Threat a. When a bomb threat is received by phone:i. Note exactly what was said by the caii. While the caller is on the phone, listen for background noise or other iii. Ask for the location of the bomb and when it’s to go off, if possible.iv. Hang up. Then pick up phone and after dial tone, push *57. Listen for confirming tone. (This will b. Notify the director who notifies thc. Advise staff and campers to exit buildings (as in fire drills) and report to safe d. Secure camp map and e. Move campers and staff back into buildings only after they’ve been checked Emergency Preparation Planningto help schools across the country plan for an emergency, including natural disastwww.ed.gov/emergencyplanmember the importance of emergency planning. If you don’t have a plan in partnership with public safety agencies, preparedness agencies, develop one.Ensure that it addresses traditional emergencies such as fires and accidents, but also terrorist activities in and outside of camp. The Gene Ezersky Camp Safety College A Continuing Education Program for Certifying Camp Safety Directors Gene Ezersky Camp Safety College A Continuing Education Program for Certifying Camp Safety DirectorsThe most critical mission for camp staff is to do everything possible to assure that children enjoy themselves in a safe environment. One step toward completing this mission is to establish the position of camp safety director. Establishing this position would demonstrate to parents, campers, and staff that management has nothing but the highest expectations when it comes to making safety the camp’s principal mission. In order to make it possible for camps to establish the position of safety director, a group of interested camping professionals has come together to establish a camp safety college. The purpose of the college is to certify key members of a camp’s staff as safety directors. The founders and developers of the college are among the most distinguished names in the camping industry: AMSkier Insurance (Henry Skier, President), the Association of Independent Camps (AIC) of the American Camping Association (a founding sponsor), and American Re-Insurance (a camp program partner with AMSkier). Supporters of the college include the many professional camping organizations located in all regions throughout the United States.The College Name The safety college is named for Gene Ezersky, who was a nationally recognized expert in camp safety. Gene had been the owner/director of Indian Head Camp for 35 years, and he had long been associated with the Cornell Cooperative Extension Program in New York City. Gene had been the Executive Director of SAFETYunderwriters, a consulting service of AMSkier for 15 years. The purpose of this service is to help camp directors evaluate the safety of their camp and then aggressively implement a program of improvement in order to make camp a safer and more enjoyable experience for both children and staff. We shall continue to pursue the ideals of the safety college that Gene imparted to us from his long years of experience in the industry that he loved. The college will continue to stress and share with others the ideals and standards that have now become an important part of Gene’s legacy to the world of camping. Earning Certification As Safety Director Candidates must apply to and enroll in the Gene Ezersky Camp Safety College. After satisfactory completion of twenty-eight hours of instruction, the candidate will earn certification as a camp safety director. The following guidelines should be used by camp owners/directors to identify candidates who would qualify for admission to the Gene Ezersky Camp Safety College. Candidates should: have five years (or more) of camp experience. be expected to continue at camp for the next three to five years (or more). have completed two years of college or the equivalent. be willing to make the commitment needed to study safety, attend classes, and pursue twenty-eight hours of continuing education. Attention: Camp Staff The Gene Ezersky Camp Safety College Touro University International Summer Leadership/Study Program Touro University is fully accredited by the Middle States Commission on Higher EducationThe Gene Ezersky Camp Safety College and Touro University International Summer Leadership/Study Program is open to college students who have at least completed their Freshman year at accredited colleges and are in good standing. Under the supervision of the Certified Camp Safety Director, the applicant must complete a prescribed course of work as detailed below. After satisfactory completion, Touro University International will award four elective credits and send documentation of same to the Home College. The cost of the Leadership/Study program is $300. Camp Leadership/Study Requirements Three (3) safety goals are to be established by the student and the Camp Safety Director, which must be approved by the Dean of The Gene Ezersky Camp Safety College.. Five (5) safety articles from an assigned bibliography of safety magazines and/or journals must be read and summarized. One (1) three page paper of approximately 1000 words must be completed. Select (a), (b), or (c) below: a.A description of the three (3) original goals and why they were selected. b.A short and long term plan to address the original three (3) goals. c.Discuss ways to insure safety within a camp setting. Weekly meetings with the Camp Safety Director. Successful completion of the summer camp season. Faculty at Gene Ezersky Safety College Camps Instructors who have completed at least two areas of the Gene Ezersky Camp Safety College curriculum will be the on site faculty of this program. Camp Staff Leadership/Study Personal Enrollment Data Name Name of Camp Home Address City State Zip Code Telephone Fax Email Name of College Address City State Zip Code Signature Date The Gene Ezersky Camp Safety College A Continuing Education Program for Certifying Camp Safety Directors For additional information about The Gene Ezersky Camp Safety College, visit our Web site at amskier.com/gecsc.htm or email our Dean atNormanF@amskier.com General InsuranceCommonly Asked QuestionsDo I have insurance coverage for to transport campers or other members of the staff? You have liability coverage. In the case of an accident, the employee’s insurance is in addition to insurance carried by the employee for liability situations. When the limits of liability on the employee’s policy are exhausted, the camp insurance would pick up. For physical damage, it is the employee’s insurance that responds. You should ask anyone using his or her own car on camp business to provide you with a certificate of insurance. The details of their coverage are important and this information is listed on the certificate of insurance. Many parents of counselors (or the counselors themselves) ask cars. Must I provide this? No, you don’t. It is a good idea to explain the insurance procedure (as described in Question 1) to any counselor that is using his or her own car for the purpose What do I have to do to get a pesticide certificate? It’s easy—call us. After you have complied with all local and state regulations, call us and we will issue you a pesticide certificate for you to submit to your State Department of Agriculture. d promote personal effects We offer personal effects insurance to resident camps through our SKI-Camp Program. This should be offered to camp families to cover personal items that are easily lost or stolen at camp. It is relatively inexpensive, and fulfills a need in what you make available to parents when offering a complete camping package. The SKI-Camp Program also includes tuition reimbursement for children who need to leave camp early due to an illness. General InsuranceCommonly Asked QuestionsIt is a simple agreement between parties in which one promises not to blame the other for injury or damage. These are often used between a purchaser and a building contractor which insures the purchaser that he or she will not be blamed for anything untoward that may happen while the contractor (and various sub-contractors) are working on the project. Do I have coverage on my business auto policy if I rent a car for a short period of time (31 days or less)? Yes, you do. If you decide to waive the coverage offered by the rental company, you will be responsible for paying the deductible amount that is stated on your policy in the case of an accident. : If your camp is insured in New York, you must purchase the coverage offered by the rental company—that is the State law. If you rent the car throinsurance coverage is automatically provided for you. Check with your company for details of coverage. and staff salaries be paid under my business income coverage? If you experience a covered loss which would trigger your business income coverage to become activated, long-term leased vehicles will be paid, and staff salaries for all key personnel will be paid under this coverage up to the limits stated in your policy. Yes, we would like to know if you add horses and any boats with motors of over 26 horsepower. We would also like to know about your pre and post season activities. Additionally, we would like to know what new activities you are planning. Most new activities will not effect your premiums. campers without conventional insurance? Worker’s Comp covers all counselors while they are in a work-related situation. While outside the scope of the work place, foreign counselors may be covered by insurance that they were required to take through the agency which recruited them to be your employee. Foreign campers would be covered under the camper medical program while they are your campers. You can add all of your staff to your camper medical policy which would provide them with some insurance to cover them in a non-work- General InsuranceCommonly Asked QuestionsWhat is the current status of shadows at camp? must be considered a part of your staff even injuries and illnesses to shadows and the camp direshadow with the same careful attention to baide a certificate of insurance showing the shadow insurance for injuries and illnesses, as well as liability insurance to make sure they have a good reputation and that they are fully insured for the services of the shadow. in communicating with the media, and with parents of campers and str CAN Coordinator is beeped 24 hours a day/seven days a week and immediate attention. CAN gets invevent has occurred, this includes, prworking with camps to discuss the ll be extended to this "person". You are sharing your gets cut into more pieces. This General InsuranceSpecial Events at CampSPECIAL EVENTS AT CAMP When I have a group coming to my camp, do they need their own insurance and should I ask for a certificate of insurance? Answer – Yes, they need insurance and you should have a certificate. If they already have insurance, they should provide a certificate of insurance adding the camp should confirm that the family has a holicies generally cover the liability of these types of events, but there are exceptions, so it should be confirmed in each case. If they do not have a homeowner’s policy, we (AMSkier) can write one for them. policy for them. The cost is usually only a few hundred dollars for a weekend. There are only a few simple questions needed to obtain this coverage. larly, you can have them contact the service directors directly at 800.245.2666. We will make sure that the insurance requirements questions about insurance and groups coming to camp, please call the service directors. Page 1General Liabilit y income that would have been earned and the cost to ng payroll should you have to suspend your property. This includes the extra expenses incurred to avoid or minimize the suspension of your operations. These are the items that are included on the “Business Income/Extra Expense Worksheet” come/Extra Expense limit (remember, these are expenses u pay out for real estate taxes) Insurance (This is the annual amount you pay for your insurance) (this is the amount you pay anOwner/Director compensationu pay yourself annually) Capital improvements Glossary of Insurance Related TermsCertificate of Insurance A written document that verifies that an insurance policy has been wrClaim Claims Adjuster A provision in many property policies that reduces the amount paid for a loss if the property is underinsured. Collision Auto Comprehensive Auto Covers all auto perils except those involving colliA term used to describe the details concerning the type of insuraDeclarations ic to you and you alone; it is on this part of the policy that the items responsible for paying this amount. deleting specific autos on verage’s to your existing policy Excess Liability Policy liability limits have been Glossary of Insurance Related Termsnsed in the U.S., to evaluate what kind of driving record the driver has; i.e., accidents, tickets, etc. Generally a policy which covers property, liability, inland marine, crime, etc. Autos and worker’s comp are Peril Any of the various causes of loss, i.e., fire, windstorm, theft, etc. Physical Damage Damage that is done to a person’s property (as opposed to the person himself). Policy Limits selected so that you are properly insured. Policy Term The length of time that the policy is in effect; most policies are for one year, and renew on their anniversary Premium The policy under which you have insured your buildingher structures located on lities (swimming pool, tennis courts, etc.) licy or endorsement will cost. damaged property in like kind and quality Self-Insurance Business or entity that does not transfer its risk to Important Phone NumbersImportant Numbers CAMP-ALERT-NETWORK 800.226.1666 AMSKIER WC COORDINATOR POISON CONTROL CENTER 800.222.1222 Online Resource: www.aapcc.org SUICIDE PREVENTION HOTLINE 800.338.6467 U. S. Department of Justice Information Hotline 800.514.0301 (i.e., info on ramps and doors) 800.949.4232 To order Compliance Videotapes 800.433.5255 Employment Questions 212.663.4900 Important Phone NumbersNebraska (NE) (800) 652-1999 Nevada (NV) (800) 992-5757 New Hampshire (NH) (800) 894-5533 New Jersey (NJ) (800) 792-8610; (800) 835-5510 (TDD/ Impaired)New Mexico (NM) (800) 797-3260 New York (NY) (800) 342-3720 North Dakota (ND) (800) 245-3736 Oklahoma (OK) (800) 522-3511 Oregon (OR) (800) 854-3508 Pennsylvania (PA) (800) 932-0313 Rhode Island (RI) (800) RI-CHILD (800-742-4453) Texas (TX) (800) 252-5400 Utah (UT) (801) 538-4377(Not toll-free) Virginia (VA) (800) 552-7906 Washington (WA) (800) 562-5624 West Virginia (WV) (800) 352-6513 Wyoming (WY) (800) 457-3659 Inappropriate Intimate Behavio r What Parents Can Do to Prevent Sexual Abuse PREVENTION PLAN Teach your child the proper names for body parts. Teach your Discuss safety away from home and the difference between being touche THE KNEE) and other touching. Stress personal safety and give examples of possible places outdoors. Start to discuss rules of al conduct that are accepted by the family. Re-stress personal safety and potential problem areas. Discuss rape Inappropriate Intimate Behavio r Stages of Sex Pla y Aide de Camp 6 years Marked awareness of and interest in differences between sexes in body structure. Questioning. practical answers to questions about sex differences. Mild sex play or exhibitionism in play or in school toilets. Game of "show." May Giggling, calling names or remarks involving words dealing with elimination functions. Some children are subjected to sex play by older children: the age and the power difference between the children are critical in defining this Less interest in sex. Some mutual exploration, Interest in sex rather high, though sex giggling. Children whisper, write or spell May talk about sex inform 10 years Considerable interest in "smutty" jokes. General CHILD BEHAVIOR by Francis Ilg and Louise Aimes) Inappropriate Intimate Behavio r Myths & Factse children are strang 75-85 percent of the abusers Child sexual abuse is a violent act – like rape. children are molested by being manipulated, flattered or talked into the abuse acts. Althou members) is threatened Children who are abused act seductivel Children often “test out” sex ro “seductively.” Children, no matter what age, are not “asking for it.” It is the responsibility of the adult to Most people who sexually abuse children are low income or unemployed minorities. Sexual abusers come from all racial, ethnic, and class backgrounds. a male offender is most often not a sexual act r are the ones who sexually abuse children. Most abusers have consistent sex partners offenders say they use, even if no intercourse occurred. Brother-sister incest is not asRecent research on brother-sister incest reveals effects of this incest as being as severe as adult-child incest. Some research more violent. the incest but do not protect their children. Mothers in incest families are most often surprised when incest is disclosed. In some instances they may have an intuitive feeling that something is wrong with the parent-child relationship, but do not know about the incest. Inappropriate Intimate BehavioTeaching Children About Their Private PartsDear Parents: is a vivid memory, those of us in leadership roles at camp are activeSeptember so did we. Our “classroom” is made up of American Camping Association conferences both nationally and regionally. In addition we attend special focus groupsthroughout the United States. Children nationwide who attended residential and day camps this past summer numbered close to a million. We consider it an awesome reand to that end, we accept the responsibility of learning as much as possible about ongoing or developing trends, as well as new information to better fulfill our role as caregivers. We take pride in our ability to carefully select the counselors and staff who work at (name of your camp selection process includes reference checks, professional recommendations, criminal and background checks and interviews. We have a very high return rate of staff each summer and that inof camping - the culture of safety. We believe that the compulsory training program we offer staff during orientation as well as during the entire season is e statement, “Good better best - never let it rest – until the good is better and the better is best.” Our very good friends at the AMSkier Insurance, the company that insures our camp, is as much about education as they are about insurance. They have created a safety college accredited by Touro University International and offer all their camps very substantial cutting edge safety data. Their staff of experts offers us information about health and sanitation, facilities management, transportation and travel safety, emergency planning, activity safety, behavioral and psychological issues of children as well as training sessions for staff. We are fortunate in that their focus on safety of children parallels our own and we consider them “partners” in caring for your children. Norman E. Friedman, M. Ed., Dean of the safety college and formerly executive director of a large psychiatric residential treatment center in New York State has encouraged us to send you his recommendation, which has received national attention, about the important parental responsibility to teach their children about prevention of sexual abuse. Friedman believes that the most effective combatants in the war against pedophilia are the children themselves. Our staff receives extensive training about the issues of physical & sexual abuse of children. However, our concerns for your children extend to the “off season” and as you well know, the reports of child molestation have been a number one issue in America during this last year. We agree with Mr. Friedman’s hypothesis that a child carefully trained can effectively protect (him/herself) from sexual abuse. Mr. Friedman’s materials are self-explanatory. We hope the materials included are helpful. Norman Friedman has offered to answer any of your questions. He can be reached at NormanF@amskier.com or 800.245.2666. Aide de Camp Inappropriate Intimate Behavio r Res p onsibilities of Care g iversThe following outline is designed to suggest the Norman E. Friedman, M. Ed., Director A.M.Skier’s SAFETYunderwriter’ Aide de Camp Inappropriate Intimate Behavio r Res p onsibilities of Care g iversNEGLECT - MALTREATMENT FAILURE TO THRIVE FILTH AND INFESTATION MEDICAL DEPRIVATION ENVIRONMENTAL DEPRIVATION CLOSETING LACK OF SUPERVISION PHYSICAL ABUSE - DEFINED CORPORAL PUNISHMENT SPANKING, HITTING, PUSHING SHAKING, TOSSING, THROWING HAZING- (Rights & Wrongs of Passage)SEXUAL ABUSE - DEFINED VOYEURISM AND EXHIBITIONISM INTIMATE PARTS OF THE BODY OR HAVING CHILDREN INAPPROPRIATELY TOUCH ADULTS PHOTOGRAPHING NAKED CHILDRENCOUNSELOR JUDGMENT WHAT ARE THE PHYSICAL RISKS INVOLVED IN THIS ACTIVITY/DECISION? ARE THERE ANY RISKS I MIGHT NOT BE ABLE TO SEE? IF SOMETHING WAS TO GO WRONG AND SOMEONE GOT HURT PHYSICALLY OF EMOTIONALLY, HOW WOULD I FEEL? WHO IS THIS ACTIVITY/DECISION FOR - THE KIDS OR ME? WHAT WOULD I DO IF THE KIDS PARENTS WERE WATCHING? WHAT WOULD I DO IF MY DIRECTOR WERE WATCHING? HOW WILL I THINK ABOUT THIS TOMORROW? WILL MY DECISION OR ACTION COST ME MY JOB? Aide de Camp Inappropriate Intimate Behavio r Res p onsibilities of Care g iversHOW TO HANDLE DISCLOSURE OF ABUSE! "THANK YOU FOR TELLING ME." "I BELIEVE YOU." "YOU DID NOTHING WRONG." "I WILL GET HELP FOR YOU." BOUNDARIES HANDLE WITH CARE NO SKATING – THIN ICE AUTHORIZED PERSONNEL ONLY – DANGER! OXYGEN – NO SMOKING NO INAPPROPRIATE TOUCHINGMANDATED REPORTING REGULATIONS SUSPECTED OR OBSERVED CHILD ABUSE MUST BE REPORTED IMMEDIATELY TO CAMP SUPERVISOR OR ADMINISTRATOR STAFF IS NOT TO DO THEIR OWN INVESTIGATIONS OF ALLEGED ABUSE. THE CAMP DIRECTOR OR HIS/HER DESIGNEE WILL ORCHESTRATE THE INVESTIGATIONS AND REPORT BACK THE FINDING TO THE STAFF WHO BROUGHT IT TO THEIR ATTENTION. FAILURE TO REPORT CHILD ABUSE IS IMMEDIATE GROUNDS FOR DISMISSAL Legal IssuesWaivers for Contractors and VendorsGENERAL CONDITIONS AND TERMS TO ANY CONTRACT, WORK ORDER OR OTHER VENDOR SERVICE subcontractors’ employees may be unfamiliar with the camp and its terrain, and that working there may present risks that we are unaware of or unfamiliar assuming them on behalf of my compsses or expenses arising out of or resulting from pense is attributable to bodily injury, sickness, disease or death, or to injury to tangible property (other only to the extent caused in whole or in part by me, a subcontractor, anyone employed by them directly or indirectly, or by anyone for whose acts we are liable. insurance as required by law. ral liability insurance in the minimum amount of $1,000,per occurrence. I further agree to carry automobi$500,000.00 per occurrence. insurance evidencing same, which almaterial provision of this agreement, and that I may not be permitted to begin work until this certificate Camp XYZ ABC Contracting (Owner/Date) (Contractor/Date) Legal IssuesSexual Harrassment Polic y SEXUAL HARRASSMENT POLICY The Owner/Directors of (NAME OF YOUR CAMP) have embraced Title VII of the Civil Rights Act of 1964. In keeping with this policy, no conduct toward any employee which may be viewed asintimidating, offensive, violent, abusive, or otherwise improper will be tolerated. The management of ( reserves the right to discipline any employee who violates the spirit of this federal law. Disciplinary WHAT IS SEXUAL HARASSMENT? mes described as unsolicited advances. It may range from inappropriate sexual Harassment is viewed as a situation in which an individual in a position to control, influence, or affect another's employment, compensation, promotion, or job assignments uses that power to coerce a person into sexual contact or relations or punishes the refusal. The harasser may be the victims' employer, supervisor, co-worunsolicited verbal sexual comments; subtle pressure for sexual activity; sexist remarks about a person's body or sexual activities; patting, pinching, or unnecessary touching; demanding sexual favors, accompanied by implied or overt threats involving one's employment, compensation, promotion, or job assignment; displaying or passing around posters, pictures, screen saver, e-mail, or other printed materials in the workplace which might be sexual or otherwise offensive to other employees; making jokes, insults, or comments in the presence of others who may find it offensive.The sexual harassment policy includes all eight of the above statements that occur between non-supervisory employees as well as those who are employed as staff in this program. COMPLAINTS OF SEXUAL HARASSMENTNAME OF STAFF harassment-free work environment. To that end, we will: Investigate the complaint with objectivity and fairness. Request written statements as well as a verbal accounting of the allegation. Conduct interviews with the complainant as well as any witnesses. Attempt to maintain confidentiality as is practical. Interview the alleged offender individually as well as with the complainant if deemed appropriateImmediately following our investigation, if it is determined that inappropriate conducpromptly to impose an appropriate resolution to the incident. Legal IssuesAmericans with Disabilities Actaccommodate children with disabilities? "Reasonable" is open to interpretation but you are nong camp might have a right to deny access to a ncel a specific activity because a disability. If medical needs can be reasonably met by lay people or your existing nursingllment to that child. You are not required to hire additional staff at your expense to accommodate a specific child. You cannot disability to cover additional costs that you might incur because of the child Since the current trend is to "mainstrpossible, parents have asked me to that they will provide a "one on oYes, you are. Make it known to the parents (so that they fully understand) that this companion/caregiver is NOT your employee. Also, make it known to the ements that you use for your own employees. Even though the companion/caregiver is not your employee, you can require that he or she meet the standards for employment that you have set for your own employees. enrollment and/or employment applications? You may not ask general question the example applications Legal IssuesAmericans with Disabilities ActIf I have specific questions regarding situations of compliance with the ADA, where can I get further information? Listed below are "hot line" numbers and an Internet connection that should provide you with answers to (i.e., info on ramps and doors) 1.800.949.4232 Employment Questions documentation that you have done so. It is also suallenged, it will be important to show that you acted in good faith and made every reasonable effort to comply and to educate yourself. Legal IssuesOff Season Use of Camp Facilities , individually and/or on behalf of my , do hereby release and discharge the Foundation, its employees, agents, officers, directors and representatives (hereinafter refeon”), for any loss, injury, damage, them, and that I realize the use of them may involve risks that neither I nor my child(ren) may be familiar this risk on behalf of myself uding settlements, judgments, or costs of defense, including attorney’s fees. tion for its permission to use the facilities, and that I have reviewed this document in its enti Legal IssuesShadows At CampShadows are increasingly popular as governments and insurance plans pay for someone to stay with, or Under the ADA, you can NOT refuse to accept a child on that basis alone, as allowing a shadow has been ruled to be a reasonable accommodation to a to undergo all the requirements of your regular staff, including criminal history checks, dress codes, You should also require the shadow to have workers compensation and liability insurance, either through Skier for help in locating such insurance.) You must also resist the temptation to ask the shadowadjustment, you should take solace in the ADA’s nobljoys of living, in this case, the lifetime memories e that the child will never and that, as with most children, the time spent at your camp will be one of the highlights of her life. Other Important ItemsResources for Camp Health Great resources for child safety and education for the medical professional and layperson Emergency Planning www.ed.gov/emergencyplan/ Offers additional resources for preparing and planning for emergencies. Health and safety guidelines available New York States Office of Mental health. References to many mental health concerns. Substance Abuse and Mental Health Services Administ Childhood safety coalition Association of Camp Nurses www.Campnurse.org Injury Control Resource Information Network www.injurycontrol.com/icrin/ Central clearinghouse for injury control an Centers for Disease Control and Prevention Bioterrorism information for the public and medical professional Other Important ItemsTHE STAFFER INDEYOU CAN ACCESS THE STAFFER INDEX TODAY THROUGH WWW.AMSKIER.COM Exclusively for AMSkier Camps “THE STAFFER INDEX works for two simple reasons. It allows you to discover history, while at the same time letting your staff, as well as your campers’ parents, know when it comes to who works at your camp. learn facts, as oppocess to information that is expose its users to liability for defamation.” — Alan Cooper, Esq. AMSkier Insurance, General Counsel and Claims Director How do I access THE STAFFER INDEX? 800.245.2666 to get your username and Click on THE STAFFER INDEX button. How do I use THE STAFFER INDEX? Once you type in the name, click on “sIf there is a match, double click on the underlined camp name. The camps Other Than InsuranceCharacteristics of a Good Superviso r By Natasha Josefowitz, Ph.D. isor. The purpose of this exercise is to identify weak points. Don’t expect to be perfect, but expectfirst step to improvement. Rate yourself as to your current practice. A = Always B = Often S = Seldom N = Never1. You praise good work that merits it. ___ 2. You help with work that needs improving. ___ 3. You provide the information and guidance work effectively. ___ 4. You communicate to changes. ___ 5. You encourage criticism and feedback from your staff regarding your policies and your management style. ___ 6. You consult with your___ 7. You organize and plan well. ___ 8. You give continued training, enco learning opportunities. ___ 9. You are willing to take risks by delegating authority. ___ 10. You make your Propert y Property Claims after they have been discovered. When making the call to AMSkier, please Date and time of loss Exact location of loss Type of loss (i.e., fire, vandalism, windstorm, etc.) Name and address of any police or fire department that was called in conjunction with the loss Brief description of the damage Name and telephone number of person who will have the responsibility of speaking with the adjusterIf the property damage occurs while cat into effect at once. The safety of the campers and staff takes precedence over all other considerations. damage prior to making these repairs. If you must call in a professional record of expenses for this action should be presented to the adjuster. Sample Letters & DocumentsCamp Whatever Lette r your children that we will not be bullying (including cyber-bullying),Instant Messaging blogs or any other unsafe behaviorothers. They must understand that a consequence of thOur demonstrated interest is to offer only pleasant memories. It is not our intention to exclude any child. It is important to discuss in detail your expectations of your child(ren) and that we are, parents and camp management, in total agreement. child or children askedr experience with some children who have been sent to camp with Campers with psychiatric problems Campers with serious medical problems are off medication for the summer or emotional reasons since last summer Campers experiencing traumatic reaction to faIn fairness to our counselors, staff and campers, we need to make informed decisions about all of the young people we invite into our cohaving pertinent health information, both physical and emotional is to be able toWith these facts in mind, as owner/directors of Camp Whatever, we must reserve the right to ask that a child at risk to one self or the community be picked up and removed from camp immediately. There may be a circumstance where we have agreed to accept a child with full knowledge of his or her problems and have attempted to take all the necessary steps of making the experience successful, but find that we are unable to do so. For the good of this child and/or the community, the child may have to leave. This letter would have been unheard of years ago. Hothe effects of some of those changes. As caretakers partnering with you and simply ask for your full cooperSignature of Parent(s) or Guardian(s) - Please Sample DocumentsSample Conference Center Activities AgreementGuests understand that use of the camp’s facilities involves terrain, activities and group living arrangements and interactions that may be new to the users, and that they come with certain risks and uncertainties beyond what they may be used to dealing with at home or at school. We are aware of these risks, and we are assuming them on behalf of each user. We realize that no environment is risk-free, and so we have instructed each user on the importance of abiding by the camp’s rules, and we represent that he or she is familiar with these rules and will obey them. We further agree to save and hold harmless Camp , its owners, agents, and employees, from any cause of action or claim brought against them by us or by any user, including any judgment, settlement, or award, along with costs of defending against this claim, including attorneys’ fees, and that I am authorized to execbehalf of 9. Signed contract must be returned by Guest no later than , a 25% deposit must be paid at that time, with the balance due not less than five days prior to the start date set 10. Guest has inspected the premises, and agrees that it is satisfactory for its purposes. 11. This agreement shall be construed in accordance with the laws of the __(state)________. The parties agree that in the event of any disagreement, sole jurisdiction of any legal dispute shall lie within County, , and shall be governed by the laws of the state of _______________. 12. This agreement represents the entire agreement between the parties, and no other promises, whether oral or written, entered into prior to the signing of this agreement shall be of any force of effect, and any changes hereto shall be in writing, duly signed by each of 13. Camp does not provide any guarantee for weather conditions. 14. In the event of cancellation, the 25% deposit shall be forfeited by Guest as liquidated damages, and there shall be no Sample Letters & DocumentsCamp Skier’s Moral Commitment exclude the child but to better serve them. We anageable behaviors or become children at risk, community. While current thinking recommends the importance of “Mainstreaming” children with problematic behaviors there are limits to what we can appropriately accept in our limited community. Our counselors are not trained therapists; they are people who want to make a difference. As Owners/Directors we must reserve the right to ask that a chthemselves or the community, be from camp immediately. There may be a circumstance where we agreed to acall necessary steps to deal with the child, were unable to manage the child. For the good of the community, the decision to have the child leave is appropriate. If a camper is dismissed for any of the above reasons it is Camp Skier’s policy that no refright to secure an outside transportation service to deliver said camper/child to their home or nearest We will expend every effort on behalf of the children and community to make the camp experience a positive one. The health and safety of acal, psychological, or behavioral issues is one of deep concern and Family “secrets” that put children and staff at relationships between and among various people. For the safety and well being of every camper and staff, one of the most critical relationships is between thssues. We appreciate the efforts of their concern and in turn will share our experiences wi all information you share with us will be confidential. _____________________ _____________________ Signature of Camper _____________________ Signature of Camper Staff ManualsBackground Checksa criminal history and chilird party who relies on this grant of right in Staff ManualsWhat to Expect at Camp Skie r Aide de Camp WHAT YOU SHOULD NOT To be on vacation To be asked to do things that you are not capable of doing To have a summer romance at the expense of the campers and your fellow workers - even though there are many To be told what to do and how to Page Staff Manuals No Communication Policy During the off-season No Communication Policy During the Off-Season Communication between staff and campers is not permitted either before or after the camp season. We take full responsibility to make campers and their families aware of this policy. Summer camp at (name of your camp) is designed to be a very special experience that has a beginning and end. As caregivers, in loco parentis (in place of parents), we need to return our campers back to their families after the last day of camp. Hopefully, the appropriate relationships and positive experiences of the summer will create a treasure chest of memorable experiences. As we are well aware, unfortunately, some adults create inappropriate intimate behaviors with children. In order to eliminate any possible vulnerability to our staff, we will no longer permit any staff communication or contact during the "off season" with campers. We will therefore not share staff addresses, telephone numbers, or email addresses with campers or their families. We expect the same of our employees. Any exceptions to this policy must be discussed with (name of person). Page 1 W orkers’ Compensation“Band-Aiding” Worker’s Compensations ClaimsFOR WORKERS’ COMPENSATION INSURANCE er your workers’ compensation premiums? es, you can help keep your experience modification (and therefore your workers’ compensation costs) down. should meet the following criteria: The employee has not lost any time from woThe employee has not had more than two viThe total bills do not exceed an amount that you are comfortable assuming If the claim meets these criterWhen you phone in your workers’ compensation claim, you can let us know at that time sure whether a particular incident meets the “Band-Aid” guidelines, please ask and we wiPlease call Carol or Mary at 800.245.2666 for further assistance or call 866.SKIERWC to r you plan to “Band-Aid” them or not. We want to make sure that you are protected for la want to help make Aide de Camp Sample Letters & Documents r Name of Parent(s) or Guardian(s) - Please print: Signature(s) of Parent(s) or Guardian(s):Name(s) of Camper(s) – Please print:Signature(s) of Camper(s):Signature of Director(s) Aide de Camp Sample Letters & Documents r Parents & Guardians of Camp Whatever Youngsters The Summer of 2010 Camp Whatever has been successfully providing a summer of safe, age appropriate and memorable experiences for children for many years. We have been pleased to be able to serve generations of families as well as multiple siblings from the same family. With few exceptions, Camp Whatever has been able to serve all the children accepted for our program and year after year parental praise for our work has been the rule. We are grateful for all of your letters of tion with our efforts. We have every High standards of care for your children A value system explained to staff, campers and families Camp WHATEVER is a community and a family. The well being of your children both physically as well as emotionally continues to be our number one priority. In order for us to continue to be successful, we need to make you aware of the observations and experiences we have been dealing with during the last several years. We believe that many children have been negatively influenced by song lyrics, sexually erotic television programming, movies, books, DVD’s, computer games, Our society appears to be focused on sexuality and violence, both of which idealize the use of drugs and alcohol. Our young people cannot avoid seeing, hearing and absorbing that which makes up a substantial part of their young lives. Our camp community is a microcosm of society at large. However, what may unfortunately be acceptable in some homes and communities, will not be acceptable in our Camp Whatever Community if we are to continue to care for other people's children with the same concern, interest, and commitment to safety as we have in the To recognize that they have responsibility for themselves and those around them. To respect oneself and others in spite of differences.