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Automated External Defibrillators (AED). 1. Theresa Johnson. State of Oklahoma. Sourcing Team. Connecticut. Arlene Watson-Paulin. Idaho. . Stephanie Wildman. Montana. . Tom Munsey. North Carolina. Grant . ID: 744021

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NASPO ValuePoint AED Units and Accessories

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NASPO ValuePoint
AED Units and AccessoriesAutomated External Defibrillators (AED)
1
Theresa JohnsonState of Oklahoma
Sourcing Team
Connecticut
Arlene Watson-Paulin
Idaho
Stephanie WildmanMontana
Tom Munsey
North Carolina
Grant
BraleyOklahoma (Lead)Theresa JohnsonWashingtonTim Shay
Tim Hay, NASPO ValuePoint
Award Information
Awarded: Four Contractors
Oklahoma Solicitation Number:
SW17300
Award Dates:
October 5, 2017, December 17, 2017
Award structure:
3 Categories, Discount off List Price
No Protests Received
Procurement Process
Compliant with Oklahoma Central Purchasing ActRFP Released November 29, 2016
Pre-Proposal Conference held December 9, 2016
Two AmendmentsProposals Due January 10, 20175 Proposals Received
Initial/Technical Evaluation
Phase 1:
Initial phase of the evaluation processThe Lead State reviews all Proposals timely received.
Unacceptable Proposals (non-responsive Proposals not conforming to RFP requirements) are eliminated from further consideration. Phase 2: Technical Proposal Evaluation
Acceptable and potentially acceptable Proposals are evaluated against the Proposal evaluation criteria, including an Offeror’s technical proposal, support proposal and value added proposal.The Technical Proposal Evaluation is worth
35%
of the total weight of the evaluation.
Procurement Process
Cost Evaluation
Phase 3:
Cost Proposal Evaluation: Evaluation of Cost Proposals:
The Offeror with the lowest cost receives the maximum points. All other Offerors receive points as determined by the ratio* of their costs to the lowest cost.
*Ratio Calculation: Points are based on the lowest proposal cost. The lowest proposed cost receives 100% of the cost points.
All other Offerors receive a portion of the total cost points based on what percentage higher their Proposed Cost is than the Lowest Proposed Cost.
Final cost scores will be calculated based on the following:
The formula to compute the points is:
Cost Points x (Proposed Cost/Lowest Proposed Cost).The Cost Proposal is worth 35% of the total weight of the evaluation.
Procurement Process
Usage and Reporting Evaluation
Phase 4: Usage Fee and Reporting Plan Evaluation:
The Offerors’ usage fee and reporting plans are evaluated based upon the thoroughness and feasibility of the included plan.
The Usage Fee and Reporting Plan are worth 15% of the total weight of the evaluation.
Phase 5: Distributor Network Evaluation:
The Offerors’ listed approved distributors are reviewed and evaluated based on an Offeror’s ability to provide service to all States, all Participating States or a subset of Participating States.
The Distributor Network proposal is worth
15%
of the total weight of the evaluation.
7Procurement Process
8
Contract: AED Units and Accessories
Contractors: Zoll Medical Corporation
Kinga Kardasinska(978) 421-9674Contract Term:
October 5, 2017 through October 4, 2018Extension Options: Four (4) Optional One (1) Year Terms – through October 4, 2022
Contract Structure:
Firm Price, Discount off of List Price
Master Agreement
9
Contract: AED Units and AccessoriesContractors:
Physio-Control IncorporatedKevin Veenstra
(551) 579-4601Contract Term: October 5, 2017 through October 4, 2018
Extension Options: Four (4) Optional One (1) Year Terms – through October 4, 2022Contract Structure: Firm Price, Discount off of List Price
Master Agreement
0
10
Contract: AED Units and AccessoriesContractors:
Cardiac Science
Lorraine Murphy(262) 953-3540Contract Term: October 5, 2017 through October 4, 2018
Extension Options: Four (4) Optional One (1) Year Terms – through October 4, 2022Contract Structure:
Firm Price, Discount off of List Price
Master Agreement
1
Contract: AED Units and Accessories
Contractors: Philips HealthcareLaura Hays(978) 659-2512
Contract Term: December 17, 2017 thru October 4, 2018Extension Options: Four (4) Optional One (1) Year Terms – through October 4, 2022
Contract Structure: Firm Price, Discount off of List Price11
Master Agreement
2
Fixed Rate Line Pricing
on devices in the following categories: Category I – Public Access and Infrequent User AEDs Category II – First Responder AEDs Category III – Professional DefibrillatorsFixed Rate Pricing on commonly used consumable and accessories: Such as Batteries, Adult Pads (electodes), Pediatric Pads (electrodes), Carrying Cases, Wall Mount Kits and First Response Kits.
Catalogue Discount – A blanket discount off catalogue prices for items not otherwise included. 12
Award Information
3
Benefits of Agreements
4
Questions?
Contract Lead:Theresa JohnsonState of Oklahoma(405) 521-2289Theresa.Johnson@omes.ok.gov
Contract Web Page: http://www.naspovaluepoint.com/#/home/contracts
5
Participating
Addendum
PROCESS
6
All 50 states and The District of Columbia have executed the Memorandum Of Agreement allowing them to be eligible to use any
NASPO ValuePoint cooperative Master Agreement
Participating Addendum Process
7
Model PA Documents located under each contractor.
We encourage everyone to use this form as the starting document.Don’t attach your standard boiler.Only add terms and conditions specific to your state and NOT already included in the Master Agreement.
Participating Addendum Document
If you use your own form of PA, please ensure all the terminology is correct and current and there are no conflicts with the terms and conditions of the Master Agreement.
8
Through the Participating Addendum States/Entities may
:Select ContractorsInclude their own State Administrative FeeInclude required (unique) terms and conditionsIdentify options for States or their political subdivisions
Request state-specific reporting or other requirements
Participating Addendums
9
Three Options for Participation
State signs a Participating Addenda for entire state Every legally eligible entity in the state can participate
State signs a Participating Addenda for non state entities
Every legally eligible entity that is not a STATE agency can participateState does not sign a Participating AddendaPolitical subdivisions wishing to participate may contact the NASPO ValuePoint
Cooperative Development Coordinator who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to sign their own Participating Addendum.Entities may be given approval on an individual basis or State CPO may give approval to all entities within the state to execute their own Participating Addendums.
Participating Addendum Process
0
Step by Step: Entire State
Participating Addendum templates are available at www.naspovaluepoint.org
States will contact contractors directly to begin the Participating Addendum process.
States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum. State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the NASPO ValuePoint
point of contact throughout the process.State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature.
Contractor signs Participating Addendum and sends back to state for signature.
State sends fully executed copy to both contractor and NASPO
ValuePoint
at
PA@naspovaluepoint.org Executed Participating Addendum will be maintained in a repository.Participation Opportunity #1 & 2
1
Step by Step: Non State Entities
Participating Addendum templates are available at www.naspovaluepoint.org
An email request should be sent to INFO@naspovaluepoint.org
from entity (email may also be sent from contractor). The email needs to provide the following details: main point of contact from entity, full name of entity, phone number, email address and physical address.NASPO ValuePoint will email State Chief Procurement Officer requesting approval for the entity to execute a Participating Addendum.
NASPO ValuePoint will email both contractor and entity with the permission from Chief Procurement Official to proceed to complete the Participating Addendum.
Entity completes the draft Participating Addendum for contractor and then forwards the draft to the contractor. Negotiations will be handled directly between entity and contractor. Upon agreement, the entity sends a final copy of Participating Addendum to the contractor for signature.
Contractor signs Participating Addendum and sends back to entity for signature .
Entity sends fully executed copy to both contractor and NASPO
ValuePoint
at PA@naspovaluepoint.orgExecuted Participating Addendum will be maintained in a repository.Participation Opportunity #3
2
PA Process Flow Chart
3
State Executed
vs Polysub Executed PA’sIf a state has executed a Participating Addendum that allows for Political Subdivision’s to conduct purchases, NASPO ValuePoint discourages individual entities and contractors from executing a separate or additional Participating Addendum.
If a Political Subdivision needs to execute a separate contractual document, that contractual document should be maintained at the political subdivision level. Do not forward to NASPO ValuePoint.
4
Sample PA’s are located on the NASPO ValuePoint Website under each master agreement portfolio.
Executed Participating Addendum are maintained on
www.naspovaluepoint.org
and in a repository.
Participating states and entities are identified on the map of the USA on each Master Agreement page on
www.naspovaluepoint.org
The Lead State and NASPO ValuePoint do not get involved with negotiations.
Only submit completed and negotiated PA’s with signatures from both parties.
Submit completed PA’s in PDF Format.
Things to Remember
5
*
Tim HayNASPO
ValuePoint Cooperative Development Coordinator
THay@NASPOValuePoint.org (503) 428-5705
* NASPO ValuePoint Point of Contact for these Master Agreements.
QUESTIONS?
Contact the Lead State
or our NASPO ValuePoint Cooperative Development Coordinator
if there are any questions about our expectations!
6
Thank You!
7