Open Budget Meeting April 21, 2016 2 Budget - PowerPoint Presentation

Open Budget Meeting April 21, 2016

2 Budget Calendar & Timeline

3 State Appropriations 2017 Major Repair & Renovation (MRR) Tuition & Fees Auxiliary Enterprises Salaries and Wages Utilities Supplies and Equipment TechnologyFacilities and MaintenancePublic SafetyCampus Activities and Services Capital funds can not be used to pay for salaries and wagesState procurement guidelines must be followedStudent fees must be used in conjunction with specific services Prudent fiscal management required for all sourcesState Appropriation variesFocus on Financial RatiosEconomic conditions have a direct impact on our ability to collect the revenues necessary to satisfy the needs and obligations of the University Uses Restrictions Realities CSU FoundationEndowmentsScholarshipsUnrestricted Annual Giving Sponsored Programs Clayton State University’s Resources

4 Open Budget Meeting STATE APPROPRIATION & TUITION TRENDS FY09-FY15 Fiscal Year State Appropriation Tuition FY11 $22,635,358 $22,945,975 FY12 $21,503,584 $25,539,502 FY13 $21,736,525 $27,046,979 FY14 $23,251,922 $28,162,460 FY15 $24,067,121 $27,243,207 FY16 $25,198,595 $26,928,500* FY17 $24,687,217 $27,000,000* * FY16 and FY17 Tuition is projected

5 Open Budget Meeting Mandatory Fee Chart FY 2013 FY 2014 FY 2015 FY 2016 Laker Card 20 20 20 20 Technology 57 57 57 57 Student Activity 60 60 60 60 Athletic 160 160 160 160 Health 46 46 46 46 Parking 34 34 34 34 Student Activity Center75100100100 Categories that pay less/none: Distance Learning, eCore, Employees/TAP, Fayette County, Joint Enrolled, Main Campus - less than 3 hrs, Senior Citizens, WBSIT Total Students

6 Open Budget Meeting Fee Rates   Fee FY2015 FY2016 FY2017 (Proposed) BOR Action BSN Program Fee $ 283 $ 283 $ 283 APPROVED Teacher Education Internship Fee $ 100 $ 100 $ 100 APPROVED Telecourse/Online Course Fee $ 35 $ 35 $ 35 APPROVED FNP Program Fee N/A N/A $ 1,029 APPROVED MBA Program Fee N/A $ 30 $ 30 NOT APPROVED UG Business Program Fee $ 41 $ 41 $ 41 NOT APPROVEDFayette Special Site Charge$ 20/cr hr max $ 120$ 20/cr hr max $120$ 20/cr hr max $120NOT APPROVED BOR Approval Required Fees Fee FY2015 FY2016 (Estimated) FY2017 (Projected) BSN Program Fee $ 111,219 $ 113,000 $ 113,200 Teacher Education Internship Fee $ 3,500 $ 4,500 $ 5,000 Telecourse/Online Course Fee $ 524,363 $ 525,000 $ 500,000 FNP Program Fee $ - $ - $ 20,580 MBA Program Fee $ - $ 2,300 $ 4,500 UG Business Program Fee $ 47,986 $ 50,000 $ 35,629 Fayette Special Site Charge $ 34,372 $ 35,000 $ 39,000

7 Open Budget Meeting $298,085

Open Budget Meeting Allocation of State Appropriations FY2017 State Appropriation $25,198,595     Formula Funding ‐ Enrollment and Other Allocations   Health Insurance & Retiree Fringes (One-time Funding in FY17)$134,015 Maintenance & Operations (M&O)$23,180 Merit Based Pay & Employee Recruitment/Retention Initiative $911,789 Department of Administrative Services Premiums (DOAS) $(56,108) Total of Enrollment and Other Allocation$1,012,876 Institutional Reduction Actions:Faculty and staff reductions linked to right-sizing institutions based on enrollment  $(1,524,254) Total FY 2017 State Funds Budget $24,687,217

9 CSU’s Budget Build Revenue - 7,000 Fall Enrollment   FY17 Budget State Appropriation 24,687,217 Tuition 27,000,000 Fees & Other General 5,646,350 Carry Forward Funds 800,000     58,133,567   Expenditures Updated current budget including cuts needed 56,862,822 * SEE SCENARIO HANDOUT   Funding Available to Distribute 1,270,745     Required Funding Items added: University Contingency 99,000 Increase in software licenses 11,311 Faculty Promotions including benefits 48,175 Funding for Merit Raises including benefits 1,112,259  1,270,745  Additional Funds Needed 0

Summer BudgetCSU Annual Budget is divided into three parts: Fall/Spring/Summer Summer 2016 Revenue is split about 60% for FY16 and 40% FY17 Enrollment Report as of April 19th – 3,013 Headcount 10

11 Open Budget Meeting Merit Salary Increase Salary and Wage Administration Policy The Board of Regents allocated to each institution funds to provide for salary increases for employees. Salary increases shall be awarded solely on merit, ranging from 0% to a high of 5%. Institution presidents are permitted to narrow the range but may not exceed the range. It is expected that individual merit salary increases will be reasonably distributed among employees based on the range determined by the institutional president. Institutions are required to develop a merit increase matrix demonstrating reasonable distribution. Across-the-board increases are not permitted. Institutions must request prior approval from the Chancellor in writing of any merit increases exceeding five percent. Institutions will need to identify other appropriate sources to fund salary adjustments related to promotions or position reclassifications, adjustments for targeted populations or adjustments to address market and compression issues. Additionally, such salary adjustments must be supported by appropriate documentation (e.g., market analysis or internal salary studies).  Employees covered from other fund sources such as sponsored funds and auxiliary funds will besubject to the same policy requirements noted above and must be paid from the correspondingfund source rather than state funds.* CSU amount—$911,789 from USG $200,438 from CSU Total 3% $945,171 (salary only for State funded positions) Total 3% $167,056 (benefits only for State funded positions) *Total 3% $105,201 (salary and benefits for Auxiliary and other non-State funded positions)

12 Open Budget Meeting

13 Open Budget Meeting

No new funding requests due to budget cut 14 CSU Internal FY17 Budget Meetings

ePro/GAFirst Marketplace New procurement and purchasing system implemented April 4 th by Procurement Services 15

Discussion and Questions 16