[Project Short Name] - PowerPoint Presentation

[Project Short Name] Stage Gate Approval Summary Project ID : [Project ID Number – as provided by PMO] Short Name: [Project Name] Department/ School/ Faculty: [Department / School / Faculty Name]Dean/ Chief Officer approver: [Name & Title of approver]Project Sponsor: [Sponsor Name / Role in TCD]EOG Champion: [EOG Champion Name / role in TCD] Project Manager: [Name, role in TCD ]Project Type/ Category: [Operational/ Change Management/ Legislative/ External/ New Build /Refurbishment /IT / Audio Visual / Infrastructure] [Note: Hints & Tips are provided through out this template & are shown in blue italic. Please delete these when you no longer require them, and in advance of submitting for approval consideration.] [Action to be Taken at each Stage Gate, Date Stage Gate Approved, and previously Forecast Date] DateGate/CRTotal Project CostSpend ApprovedSpend to Date15/03/2017CR-002€235,200€50,000€90,20015/02/2017Gate 3€180,200€10,200€40,20015/01/2017Gate 0€266,000€30,000€30,000 Financial Approval History DateGate/CRFunding SecuredTotal Project CostSpend Sought15/03/2017CR-003€150,000€235,200€25,000 Financial Approval Request Document Version[e.g. V0.1 - must match filename]Issued Date[DD/MM/YYYY] CRGApprovedRevised DateGate 0Yes/Nodd/mm/yyyydd/mm/yyyyGate 1Yes/Nodd/mm/yyyydd/mm/yyyyGate 2Yes/Nodd/mm/yyyydd/mm/yyyyGate 3Yes/Nodd/mm/yyyydd/mm/yyyyGate 3aYes/Nodd/mm/yyyydd/mm/yyyyGate 4Yes/Nodd/mm/yyyydd/mm/yyyyGate 4aYes/Nodd/mm/yyyydd/mm/yyyyGate 4bYes/Nodd/mm/yyyydd/mm/yyyyGate 5Yes/Nodd/mm/yyyydd/mm/yyyyGate 6Yes/Nodd/mm/yyyydd/mm/yyyy Stage Gates

[Project Short Name] Stakeholder Sign-off Key stakeholder/Dependency areaRoleAction Review DateFinance Rep / Contact name Verify Financial plan and Funding details Approve  DD/MM/YYISS Rep / Contact nameVerify IS costsApprove E & F Rep / Contact nameVerify E & F costsApprove Disability Services Rep / Contact nameApprove HR Partner / Contact nameReview Space AllocationApprove[Note: Please review the table below & complete / update key stakeholder details, as appropriate for your project (approve, Review, Not Required)]Prior sign off, Review, and InformationPrior to submission into the Approval and Prioritisation process, key stakeholders in other business areas directly involved in delivery of this proposal or on whom the project is dependent, should review or approve this submission primarily from the perspective of their relevant business area / project role.

[Project Name] Project Scope (as per approved baseline) Key areas In-Scope (from approved Business Case)Key areas Out-of-Scope (from approved Business Case) [Note: List the key areas that are in the scope of the project delivery.]xxxxxxxxx[Note: List the key areas that are outside of the scope of the project delivery.]xxxxxxxxxProject Objectives / Purpose[Note: Provide a brief summary of the Key Project Objectives, from approved Business Case]xxxxxxxxx

[Project Short Name] Stage Gate Approval Checklist [Note: Table below identifies a high level checklist of key items fundamental for approval purposes]Review CategoryReview Question[Y/N]Signed-off By PMO ReviewedQualifying Criteria from previous Stage Gate Has all Qualifying Criteria from previous Stage Gate as per CRG recommendation issued to Sponsor and Project Manager been completed?[Y/N]ScheduleIs the project’s delivery performance as per approved schedule baseline? [Y/N]DeliverablesAre all key planned deliverables for closing stage fully approved and accepted?[Y/N]FinancialsIs the project’s financial performance as per approved baseline? Has the Financial Plan been updated to reflect the required funding being sought and has it been signed off by a Finance Partner?[Y/N]ScopeHave the objectives of the project changed?  Has there been any variation in project scope (approved in scope/out of scope is unchanged). [Y/N]Key Risks, IssuesAre there any key project risks or issues requiring the attention of Steering/CRG?[Y/N]Resource CapacityIs resource demand as per the approved baseline? [Y/N] Change Requests (CRs)Are there any outstanding project change requests (CRs) awaiting approval?[Y/N]Project Risk Indicator (PRI)Has the Project Risk Indicator changed since the last submission through Governance Stage Gate?[Y/N]

[Project Short Name] Stage Gate Approval Summary Decision on Stage Gate Approval sought from Steering Committee / CRG[Note: Provide a brief summary of what the project is requesting/seeking approval for] [Note: Name the Project Stage the project is requesting to close and Project Stage requesting to commence. Please see example provided below for clearer understanding] (Example)-To approve the Project, request for the:Closure of Current Stage (Detailed Design Stage) on DD/MM/YYCommencement of Next Stage (Tender Stage) on DD/MM/YY€xxx funding being released to complete Next Stage (Tender Stage) OrClosure of Current Stage (Detailed Design Stage) (with exception of some key deliverables to be carried over) on DD/MM/YYCommencement of Next Stage (Tender Stage) on DD/MM/YY€xxx funding being released to complete Next Stage (Tender Stage)

[Project Short Name] Project Roadmap [Note: Include Project Roadmap (insert from excel doc); the chart should illustrate planned vs actual – where is the project in terms of milestones/deliverables compared to where it is planned to be]

[Project Name] Outstanding Key Deliverables DeliverablesDeliverable StatusDue DateAction Owner Actions To Close Deliverable 1 Awaiting ApprovalXxxXxxXxxXxxXxxDeliverable 2DeferredXxxXxxXxxDeliverable 3XxxDeliverable 4Xxx[List key deliverables outstanding on the Project, refer to Project Delivery Plan (WIP)] [Awaiting Approval/On Hold/Deferred/No longer required/In Progress] [dd/mm/yy] [Name of action owner of deliverable][Provide any actions to close in order to get to/achieve an approved deliverable status]Project End Date[Note: Include a status of key deliverables outstanding on the project]REPLACE WITH APPROPRIATE INFO

[Project Short Name] Key R.A.I.D Requiring Attention [Note: Use RAID log to assist when completing Key Risks/Issues below]Prty No. RAGStatus Description Potential ImpactAvoidance/Mitigation ActionRisk OwnerAction byDate ClosedR0100002OpenPlanning permission will not be grantedProject will not meet delivery dateensure contingency in schedule for planning Project Manager 20/02/16   A01 Assumption ROI will be met in agreed timeframeCollege loan will not be paid back in agreed timeMonitor ROI forecast during project & post projectSponsor20/02/16 D01 Dependency on internal completion of Project Z prior to delivery Impact on capital projects portfolioMonitor delivery/project schedule of project Z to ensure it does not delay impact on approved schedulePMO/Sponsor20/02/16[Risk ID as per RAID log ] [Provide the RAG status of the risk] [Provide a brief description of the key risk as identified in RAID log]  [State the recommended mitigation strategy to manage the risk] [Provide owner as per RAID log]Resolution dateactual date closed[assumption ID as per RAID log] [Provide the RAG status] [Provide a brief description of the assumption identified in RAID log]  [State the recommended mitigation strategy to manage the assumption] [Provide owner as per RAID log]Resolution dateactual date closed[Issue ID as per RAID log ] [Provide the RAG status of the issue] [Provide a brief description of the key issue as identified in RAID log]  [State the recommended mitigation strategy to manage the issue] [Provide owner as per RAID log]Resolution dateactual date closed[Dependency ID as per RAID log ] [Provide the RAG status]   [Provide a brief description of the key issue as identified in RAID log]   [State the recommended mitigation strategy to manage the dependecy ] [Provide owner as per RAID log] Resolution date actual date closed