Loading Authority Records though Record Import Service - PowerPoint Presentation

Slide1

Loading Authority Records though Record Import Service

Version: 1

Date: November 2010

Slide2

Slide3

RIS authority files need to be configured

As a

MARC formatted file

.

With a Libraries Australia number in the 001. The number could be the current ANBD number or the one used in Kinetica.

Your

Local System Authority Number in the 035.

It should look like this example:

035 ##$a(AuClM)476061

.

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Australian Bibliographic Network Vocabulary Numbers

Vocabulary Numbers from ABN can be used.

Send in a 035 field with prefix ‘abv’

035

##$a

abv

05864006

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What’s this number?

Prefixes are important

Is this number

035 ##$a3656755

a Local System Authority Number? A OCLC ARN number? An ABN Vocabulary Number?

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001

Number Type

Example

ANBD Number

001 000036532576

Amicus Number (Kinetica)

001 000001589575

LCCN

001 no2005066863

OCLC ARN numbers

001 oca04749729

Local System Authority Numbers

001 000000354508

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Local System Authority Number

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Can’t add the prefix?

Send the

Local System Authority Number

with the

MARC Code for Organization for your library in a $5

subfield

035

##$a

286421

$5AuCNL

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Showing PICA coding

013K

ƒXsƒadƒbfƒcsƒdnƒegƒfnƒgnƒh|ƒi|ƒj|

019@

ƒS##ƒacau021A ƒS1#ƒaThe @best of The Hot Club of Cowtownƒn[sound recording]ƒdhot jazz & Western swing.

029A

ƒS2#ƒaHot Club of Cowtown.

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FCV

* #008

*/

#008 =

if ($0(1 for 6) != " ")

["#001A $00003:"

$(5 for 2) "-"

$(3 for 2) "-"

$(1 for 2)

]

["#002D "

if ($(7) != " ") ["$a" $(7)] if ($(8) != " ") ["$b" $(8)] if ($(9) != " ") ["$c" $(9)]

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Authority Type

Name

Name

/Title

Title

Subject:

Topical

Subject:

Geographic

Code in MARC Authority record

049 $aNH

or

049 $aSH

049 $aMH

or

049 $aSH

049 $aTH

or

049 $aSH

049 $aSH

049 $aSH

Code in Pica Authority record

. Links to a Heading in Bibliographic records in 1XX or 7XX fields

p

p

t

Code in Pica Authority record

. Links to a Subject in Bibliographic records in 6XX fields

q

q

n

d

g

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But what about ‘q’ and ‘n’?

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Test Run

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Subject Authority?

Record number 380

Error: Tag 100 has the value for subfield v,x,y,z

100 1 a Elliott, Brian, d 1910-1991 v Interviews

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Match Merge log files

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Subject Authority?

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Type

of Match

Your Record

Libraries

Australia Record

ANBD number match

035 ## $lA $a000000356374

035 ## $lA $a000000356374

System number match

035 ## $lA $a000000258711

035 ## $lY $a000000258711

LCCN number match

010 ## $an 88125097

010 ## $an 88125097

ISSN number match022 ## $a0531-7339022 ## $a0531-7339Matching Records

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Good Match

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Bad Merge

035 ## $lA $a00000101758 | 035 ## $lY $a00000101758 | 035 ## $lY $a00000101758

5 | 5 | 5

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Bad Merge

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Comparing Records

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Good Match But …

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Another Good Match But …

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Difficult Decision

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One Last Problem

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Recording the Results

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Splitting the Files

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The Files are Loaded

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If you want to use RIS for Authority records

Please contact

Libraries Australia Help Desk

via

http://www.nla.gov.au/librariesaustralia/contact/index.html

Phone:

1800 026 155