Cataloging Sheet Music in the Church or Synagogue Library PowerPoint Presentation, PPT - DocSlides

Cataloging Sheet Music in the Church or Synagogue Library PowerPoint Presentation, PPT - DocSlides

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by. Ralph Hartsock. Church and Synagogue Library Association, . July . 29, 2015. University of North Texas Libraries, . Denton. , Texas. Goals for the Library. Assist in Worship Planning. Make the Sermon and Music relevant. ID: 670788

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Presentations text content in Cataloging Sheet Music in the Church or Synagogue Library


Cataloging Sheet Music in the Church or Synagogue LibrarybyRalph Hartsock

Church and Synagogue Library Association, July 29, 2015University of North Texas Libraries, Denton, Texas


Goals for the LibraryAssist in Worship Planning

Make the Sermon and Music relevantMaking Love Last a Lifetime, sermon series, based on Adam Hamilton’s book.“Anything You can Do, I can do Better,” from Annie Get Your Gun.“Let’s Call the Whole Thing Off” from Shall We Dance, by George Gershwin, with “You like potato and I like potahto.” Provide Resources Throughout the WeekLibrary Resources supporting the sermon.


Areas CoveredTypes of MusicIssues for Academics vs. Churches or Synagogues

Methods to Catalog


Types of Music1. choir library (mainly octavos)

2. hymnals3. songs to learn in children’s books4. musicals5. hand bell choirs 6. accompanying recordings; is the music present to follow along7. other, independent recordings, such as Mendelssohn’s Elijah.


Issues for Academic LibrariesIdentity of composer and composition.

Differentiate one Bach from another; or Scarlatti’s, Gabrieli’s and Strauss’s.Subject AccessSacred vs. secular; songs and vocal vs. choruses; art music vs. popular music; accompaniment neededDescriptionPublication data, and publisher’s number5


Issues for Congregational Libraries

DescriptionTitle Length (pages) Duration (important in a structured service) Contents for access to titles in collections


Issues for Congregational Libraries

VoicingSATB (a standard abbreviation for sopranos, altos, tenors, basses); do you have a shortage of TenorsAccompaniment: organ, piano, instrumental (be specific, MARC 382)Which choir: chancel, youth, bells, Children’s ChoirWith Bells, how many octaves of rangeLevel of difficulty, especially with bells


Worship IssuesHow High is the Liturgy

Season, Liturgical calendar AdventEpiphanyLentReformation Day, October 31ScriptureLuke 2:29-32First lineEspecially if it differs from the titleLanguagesCan the choir sing these


Performance Rights and LegalitiesOutside of regularly scheduled services

Publication dataPublisher, YearCopyright clearanceSESAC ( (American Society of Composers, Author and Publishers; ( (Broadcast Music, Inc.; ( Library Association Copyright site; (




Inventory issues

Copies, Accession numbers for inventoryCopiesPrice for insurance purposesStorage, spaceWith several copies you will want appropriate containers


Machine Readable Cataloging (MaRC)

Sources:MaRC Tutorials (

Understanding MARC (





MARC Standards







Best Practices for Music Cataloging in RDA and MaRC

Best Practices from Music Library AssociationBest Practices for Music Cataloging, Using RDA and MARC21 ( Best Practices for Using LCMPT (Library of Congress Medium of Performance Thesaurus) ( Practices for Using LCGFT for Music Resources (Library of Congress Genre Form Thesaurus) (




MaRC (Machine Readable cataloging)

MARC was developed by the Library of Congress in the 1960s.Tags are three-digit codes that indicate signposts.The signposts are equivalent to author or creator (100), title (245), publisher (260, 264), description (300), notes (500) subjects (650), and genres (655)


Cataloging Method

MARC tags, currently usedMedium of Performance, for granularity (382)Notes for Variations in Title, Duration (500)Subjects (650)Genres (655)Musical settings of persons’ writings (700)Musical settings of text (730)


Common Mediums of performance for sacred music (MaRC 382)

More than one to a partchildren's choruschorus changing voicesequal voicesmen's chorusmixed chorusspoken choruswomen's chorusSoloists, or one to a partSoprano voiceMezzo-soprano voice

Alto voice

Tenor voice

Baritone voice

Bass voice



Medium of Performance

(MaRC 382)Standard anthem, for chorus (SATB) and piano.382 01 mixed chorus $v SATB $a piano $2 lcmptNo more subdivisionsMixed chorus is a medium of performanceSATB means Soprano, alto, tenor, bass, more than one to a part (hopefully)$2 a standard code: Library of Congress Medium of Performance Thesaurus, over 800 terms


Medium of Performance

(MaRC 382)Solo, for soprano and piano382 01 soprano voice $n 1 $a piano $n 1 $s 2 $2 lcmptNo more subdivisionsSoprano voice, and piano are each a medium of performance$s is subtotal of a chamber ensemble, people needed for performance$2 a standard code: Library of Congress Medium of Performance Thesaurus


Medium of Performance

(MaRC 382)Chorus for Children’s choir, with piano382 01 children’s chorus $a piano $2 lcmptNo more subdivisions$2 a standard code: Library of Congress Medium of Performance Thesaurus






What is Genre and Form?

Form and Genre note ISNESS of something, not ABOUTNESS.Within the context of radio, form/genre terms denote categories of programs. They describe a program according to its content (Westerns, Biographies), style (Audience Participation Programs, Call-in Shows), topic (Crime or Mystery Programs), structure (

Magazines, Anthologies

), intended audience (

Children's Programs

), method of transmission (

Shortwave Broadcasts

) or combinations of these. A form/genre category suggests a common theme, motif, setting, situation or characterization that is easily recognizable.

Radio Genre/Form Terms Guide:

Genres and Forms defined:

Genre terms listed:

Forms listed:

Religion terms:


Genre/Form Projects22

General terms: 175 genre/form termsBiographiesLaw: 80 genre/form termsConstitutions; Executive orders; Codes (Jewish law)Cartography: 60Atlases; Maps; Celestial chartsLiterature: 125Allegories; Bible fiction; Comedy playsMoving images: 500 (films, television programs, and video recordings)Western films


: 100

(The proposed headings and changes on this list are NOT YET APPROVED and not yet available for use in current cataloging


Creeds; Devotional literature; Papal documents


Genre/Form Projects

Music: 560 genres/forms, and still growingAnthemsHymnsSacred musicContemporary Christian music CantatasOratoriosGregorian chantsOffertories (Music)MusicalsOperasSonatas


Genre or Form?

Genre: a category of works that is characterized by a similar plot, theme, setting, situation, or charactersHorrorThrillerWesternForm: a category of works with a particular format and/or purposeFilmSonata







Bibliographic Framework InitiativeFuture

Bibliographic Control:Bibliographic Framework Initiative ( BibFrame Tools ( and LCSH will be phased out for some materials.27


Bibliographic Framework InitiativeFuture

Bibliographic Control:Linked DataAllows one to find narratives of Joshua, music about Joshua, maps showing where Joshua traveledMore of a Metamorphosis 28


ClassificationDewey and Library of Congress clash

M783 in LC is septets for wind, string and plectral instruments: Septets (Clarinet, flute, harp, violins (2), viola, violoncello)Sc783 is near Agriculture (Class S), between Plant nematodes and Forest management. Michael Gorman, AACR2 contributor, said “The longer the call number, the smaller the spine.”Music, like fiction, poetry, art, and devotional literature, will have few authors and several similar entries. Dewey 248, for example.



ClassificationIsness vs. Aboutness

The music is the performed item. Called Isness in some theoretical circles.The books, such as Worship Music: A Concise Dictionary is about the music. Library of Congress divides these:Music, class M; isnessMusic History, class ML; aboutnessMusic Theory, class MT; contains some of both.



Scenario: First Sunday (Sabbath) of the New Year

Children’s Choir director needs music for serviceSermon: Be Strong and CourageousScripture: Joshua 1:1-9Pastor double dog dares you to wear pajamas or lounge ware.


Scenario: First Sunday (Sabbath) of the New Year

Children’s Choir director needs music for serviceSermon: Be Strong and CourageousScripture: Joshua 1:1-9Pastor double dog dares you to wear pajamas or lounge ware.



for Musical setting of (work): Bible. Joshua, I, 1-9.No results?Musical setting of (work): Bible. Joshua



Alternative for those without systems

Excel columns for:Call number 223 ChoirAuthor Mason, Mike Converse, F. S. Title Gospel according to Job Job : oratorio for voices & orchestra, vocal score Publisher Crossway BooksDate 1994 1906Scripture Job JobGenre Meditations OratoriosMedium mixed chorus (SATB), piano


Alternative for those without systems

Excel columns for:Call number 242 ChoirAuthor Lucado, Max Bairstow, Edward C. Title Traveling light King of love my shepherd is : hymn-anthem Publisher Word Publishing Oxford University PressDate 2001 2006Scripture Psalm 23 Psalm 23Genre Meditations Anthems; Hymns


mixed chorus (SATB),



Alternative for those without systems

Excel columns forCall number ChoirAuthor Converse, F. S. Title Job : oratorio for voices & orchestra, vocal score Publisher Date 1906Scripture JobGenre OratoriosMedium mixed chorus (SATB), pianoCopies 37


Print Resources

Catalogue of Choral Music Arranged in Biblical Order. James Laster. Lanham, Md.: Scarecrow Press, c1996. Sourcebook for Research in Music. Phillip D. Crabtree and Donald H. Foster. Revised and expanded by Allen Scott. Bloomington: Indiana University Press, 2005.Worship Music: A Concise Dictionary. Edward Foley, editor. Collegeville, Minn.: Liturgical Press, 2000.Historical Dictionary of Sacred Music. Joseph P. Swain. Lanham, Md.: Scarecrow Press, 2006.


Online Resources

Cataloging of Music, Infography: ( for Music Librarians ( Music Cataloging at Yale (


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