Compiling CACFP Claims Wisconsin Department of Public Instruction - PowerPoint Presentation

Slide1

Compiling CACFP Claims

Wisconsin Department of Public InstructionChild and Adult Care Food ProgramChild Care InstitutionsOutside of School Hours Care Centers

Guidance Memorandum #3C

http://fns.dpi.wi.gov/fns_centermemosSlide2

Claim Documentation

Household Size Income StatementsHousehold Size-Income RecordTime of Service Meal Count RecordsAttendance RecordsDays of OperationDated Menus (listing substitutions, changes, updates, etc.)Production Records (Children ages 1-12 years)Infant Meal Records, if applicableRecipesChild Nutrition Labels/Product Analysis SheetsOriginal Food receipts, invoices etc.Slide3

Claiming Month

Last Day for Online SubmissionJanuaryApril 1 (March 31 on leap years)

February

April 29

March

May 30

AprilJune 29MayJuly 30JuneAugust 29JulySeptember 29AugustOctober 30SeptemberNovember 29OctoberDecember 30NovemberJanuary 29DecemberMarch 1 (February 29 on leap years)

Claim Deadline DatesSlide4

On-Line Claiming

RequiredMaintain confirmation page from the internet claim siteSlide5

Online Confirmation PageSlide6
Slide7

Claim Due Date

Claim submission deadline of 60 days after the end of the claim monthSlide8

ENROLLMENT DATA

I. Child and Adult Care Food Program Enrollment DataSlide9
Slide10

ENROLLMENT DATA

I. Child and Adult Care Food Program Enrollment Data1251027Slide11

For-Profit Centers

Monthly eligibility requirement 25% of the children must be county-funded (W2 Child Care Assistance, i.e. Shares) or 25% must be determined as free or reducedFailure to meet the 25% means the center cannot be reimbursed for that given monthSlide12

Participation Data

II. Participation Data123Slide13

Average Daily Attendance

Use daily attendance records, NOT meal countsADA Total children in attendance days of operationRound all fractions up to the next whole numberSlide14

Participation Data

5. Number of sites6. Number of days of service7. Average Daily AttendanceII. Participation Data1

23

21.1



22Slide15

Number of Meals Served to Children

II. Participation DataSlide16
Slide17

Claiming Meals for Reimbursement

2 meals and 1 snack or 2 snacks and 1 meal per child per dayGreater than 3 MealsGuidance Memorandum #9CSlide18

Number of Meals Served to Children

II. Participation Data5395465551640Slide19

Site Participation Data for Sponsoring Organizations

ABC Child Care 1 ABC Child Care 21

2

3

4

5

67891011 Slide20

Participation Data: Sponsoring Organizations

34173889221

82Slide21

The U.S Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department.  (Not all prohibited bases will apply to all programs and/or employment activities.) If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at

http://www.ascr.usda.gov/complaint_filing_cust.html

, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at

program.intake@usda.gov

.

Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).   USDA is an equal opportunity provider and employer.