gabwigov Rev 201109 Overview of Absentee Voting Rules General Absentee Guidelines Electors Served by Special Voting Deputies SVDs Indefinitely Confined Electors 17 mins ID: 702044
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Government
Accountability Board, P.O. Box 7984, Madison, WI 53707-7984 | 608-261-2028 | web: gab.wi.gov | email: gab@wi.govRev 2011-09
Overview
of Absentee Voting Rules
General Absentee Guidelines
Electors Served by Special Voting Deputies (SVDs)
Indefinitely Confined Electors
17mins
Part OneSlide2
General Absentee Guidelines
Overview of Absentee Voting Rules
Electors Served by Special Voting Deputies (SVDs)
Indefinitely Confined Electors
General Absentee Guidelines Slide3
Voter must be registered before receiving an absentee ballot
3
The written request may be made by:
Mail
Email
Fax
In-personClerk must receive a written request for an absentee ballot that contains the required informationGeneral Absentee Guidelines Slide4
4
General Absentee Guidelines
Clerks must be available to receive absentee ballot requests through the deadlines regardless of official office hours
Request must be received by the deadlines outlined in this presentation
No ballots may be sent after
these deadlines.Slide5
Absentee ballots must be available for absentee voting by mail
5
General Absentee Guidelines
Any exceptions to the photo ID requirement only apply to voters who vote absentee by mail
(or by email or fax for military and overseas voters)
47 days before the partisan primary, general election and presidential preference
21
days before all other electionsSlide6
Absentee ballots must be available for in-person absentee voting beginning the
3rd Monday before each election
The photo ID exceptions in this presentation do not apply for voters when voting in-person absentee – except for confidential electors
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General Absentee Guidelines
Clerks must check any mail delivered by 4pm
on Friday for absentee ballots
Voted absentee ballots can be returned no later than 4pm on the Friday
following an election, but must be postmarked by Election DaySlide7
General Absentee Guidelines
Overview of Absentee Voting Rules
Electors Served by Special Voting Deputies (SVDs)
Indefinitely Confined Electors
Indefinitely Confined Electors Slide8
8
Definition:
Voters indefinitely confined due to age, infirmity, disability or illness. Elector must have applied for absentee ballots as an indefinitely-confined elector.
Definition:
Indefinitely Confined ElectorsSlide9
9
Application Requirements
Absentee applications must be
received
no later than
5pm
on the Friday prior to the electionVoter must indicate on the absentee application they are indefinitely confined
Indefinitely Confined ElectorsSlide10
Proof of identification is not required for indefinitely confined voters
10
Indefinitely Confined Electors
Proof of IdentificationSlide11
11
Indefinitely Confined Electors
Proof of Identification
By signing the certificate envelope, the witness is certifying that they have verified the name and address of the voter. This satisfies the ID requirement for indefinitely confined electors
Proof of identification is not required for indefinitely confined votersSlide12
12
Indefinitely Confined Electors
Proof of Identification
By signing the certificate envelope, the witness is certifying that they have verified the name and address of the voter. This satisfies the ID requirement for indefinitely confined electors
Proof of identification is not required for indefinitely confined voters
The clerk must initial the absentee certification envelope indicating that the voter has met the photo ID requirement before sending the absentee ballot to the indefinitely confined voterSlide13
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Duration of Requests
Indefinitely Confined
electors
can receive ballots automatically for as long as the ballots are returned (“permanent” status)
If a ballot is not returned, send
30-day notice
Send
30-day
notice
only after
general
elections
If voter responds to notice, keep on permanent list
If voter does not respond to notice, cancel absentee
application (remove from permanent list)
Indefinitely Confined ElectorsSlide14
Electors Served by Special Voting Deputies (SVDs)
General Absentee Guidelines
Overview of Absentee Voting Rules
Electors Served by Special Voting Deputies (SVDs) Indefinitely Confined Electors Slide15
Care Facilities:
Community Based Residential Facility (CBRF)
Retirement home
Residential care apartment complex Adult family home
15
Definition:
Voters residing
in nursing homes or certain care facilities that are served by special voting deputies.
Definition:
Electors Served by
Special
Voting
Deputies
(
SVDs
)Slide16
16
SVD Requirements
Absentee voting in nursing homes must be conducted through
two
SVDs
Electors Served by
Special
Voting
Deputies
(
SVDs
)Slide17
A clerk may decide to send SVDs to other care facilities but is not required too
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SVD Requirements
Absentee voting in nursing homes must be conducted through
two
SVDs
Electors Served by
Special
Voting
Deputies
(
SVDs
)Slide18
A clerk may decide to send SVDs to other care facilities but is not required too
The clerk appoints
two
SVDs to conduct absentee voting
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SVD Requirements
Absentee voting in nursing homes must be conducted through
two
SVDs
Electors Served by
Special
Voting
Deputies
(
SVDs
)Slide19
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SVD Requirements
SVDs must be qualified electors of the municipality
Notice must be posted of the date and time of the visit
SVDs must make two visits to the nursing home (or care facility) before each election
Electors Served by
Special
Voting
Deputies
(
SVDs
)Slide20
20
Time Frame for Conducting Absentee Voting in Qualified Facilities
Between the
4th
Monday before the election and the Monday before the election
Electors Served by
Special
Voting
Deputies
(
SVDs
)Slide21
21
Time Frame for Conducting Absentee Voting in Qualified Facilities
Notice of date and time posted at facility no less than
24 hours
before visit
Between the
4th Monday before the election and the Monday before the election
Registered voters may request to vote absentee on the day the SVDs visit
Registered voters must use an absentee
application
(GAB-123),
and not
just a certificate envelope
Electors Served by
Special
Voting
Deputies
(
SVDs
)Slide22
SVDs may only register nursing home voters if conducting absentee voting at a facility
prior
to the 20th day before the election and the elector is registering at the nursing home address
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Electors Served by
Special
Voting Deputies (SVDs)
Voter Registration Requirements
Nursing home electors may be registered at the nursing home address or their previous
addressSlide23
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Electors Served by
Special
Voting
Deputies (SVDs)
Voter Registration RequirementsSlide24
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Deadline for receiving absentee applications
Application Requirements
Voters must indicate on the absentee application if they are indefinitely confined
SVDs may accept written absentee applications from registered electors at the facility, if filed before the applicable deadline
Regular voters – Thursday, 5pm
Indefinitely confined voters – Friday, 5pm
Electors Served by
Special
Voting
Deputies
(
SVDs
)Slide25
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Electors Served by
Special
Voting
Deputies (SVDs)
Proof of Identification
The signatures of both SVDs on the newly-revised certificate envelope
(GAB-122)
replaces the photo ID requirementSlide26
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Proof of Identification
The signatures of both SVDs on the newly-revised certificate envelope
(GAB-122)
replaces the photo ID requirement
Indefinitely confined electors served by SVDs must follow the SVD procedure for satisfying the voter photo ID requirement
Electors Served by
Special
Voting
Deputies
(
SVDs
)Slide27
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The clerk must review the certificate envelopes after the SVDs return from the nursing home
Electors Served by
Special
Voting Deputies (SVDs)
Proof of Identification
If both SVDs have signed the Certification of Witness section, the clerk initials the envelope
indicating that the voter has met the photo ID requirement
If the signature of one or both SVDs is missing, the clerk should contact the SVDs to correct the errorSlide28
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Electors Served by
Special
Voting
Deputies (SVDs
)Duration of Requests
Specific elections
Calendar year
Permanent (if indefinitely confined)
As specified in the requestSlide29
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If an elector on the permanent list does not vote an absentee ballot, the SVDs should ask them to either:
Electors Served by
Special
Voting Deputies (SVDs)
Duration of Requests
Enclose a blank ballot in the certificate envelope and sign the certification
Sign a separate statement indicating they still want to receive ballots,
OR
If the elector does not do either, send them a notice
via mail that their absentee application will be canceled.Slide30
30
Electors Served by
Special
Voting
Deputies (SVDs
)Duration of Requests
Notice:Your absentee application will be canceled.
The elector has
30 days
to respond
Send notice after general elections only
If the elector does not respond to the notice, cancel the absentee applicationSlide31
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Electors Served by
Special
Voting
Deputies (SVDs
)
Special Procedures
Only SVDs may witness the absentee certification
No person other than a SVD or a relative of the elector may assist that person in voting.
Slide32
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Electors Served by
Special
Voting
Deputies (SVDs
)
Special Procedures
The clerk may mail the ballot to the elector only if
an absentee elector is not available to cast
their ballot
on
two
separate visits by the SVDs to the
facility
See Manual for details
Absentee Voting in Nursing Homes
Must transmit the ballot no later than
5pm
on the Friday preceding the election.
Slide33
General Absentee Guidelines Indefinitely Confined Electors
Electors Served by Special Voting Deputies (SVDs) Electors Served at Special Voting Deputies - Eligible Facilities Military VotersOverseas Voters Regular Absentee Voters - By Mail Fax and Email Ballots – Military and Overseas Voters Only In-Person Absentee
Voting in Clerk’s Office Provisional Ballots Presidential Only– New & Former Residents Hospitalized Electors
Sequestered Jurors
Overview of Absentee Voting Rules
| Rev 2011-09Government Accountability Board
P.O. Box 7984, Madison, WI 53707-7984 608-261-2028 | web: gab.wi.gov | email: gab@wi.gov
End of Part One
General Absentee Guidelines
Indefinitely Confined Electors
Electors Served by Special Voting Deputies (SVDs)