Administering the test M ust include Test Security Standardized Test Environment Test Administration procedures Basic Error Resolution Test Session Management if school chooses to have TAs do this ID: 160782
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Slide1
Test Administrator Training
Administering the testSlide2
M
ust include:
Test SecurityStandardized Test EnvironmentTest Administration proceduresBasic Error ResolutionTest Session Management (if school chooses to have TA’s do this)How to RESUME studentsTest Administrator Role vs. Teacher RoleOpportunity to ask questions
Test Administrator Training
2Slide3
Changes…..
Online Assessment
vs Paper Pencil Will be a shift for teachers, proctors, students, parents, administrators-communicate regularly Using Pearson Access to manage your testingAccessibility features vs AccommodationsTechnology is now involved: possible tech issues and being tech readyMore rigorous, higher DOKSlide4
Similarities
Ethical administration and procedures and ensuring
standardized conditionsTest security is important for valid and reliable scoresActive Proctoring is a mustSlide5
CMAS Test Administrator
Individual at school level responsible for directly administering the CMAS: Science and Social Studies assessments
Must be employed by the school/districtBe trained and have read the Test Administrator’s Manual prior to any assessment administrationBe trained in any specific accommodations they are providingMust sign security agreement before assessment administration begins
Read the directions to students exactly as they appear in the Test Administrator’s Manual
Test session management
Administer sections
activelySlide6
Windows, grades, content areasSlide7
Administration Overview
PARCC English Language Arts and Mathematics (two windows)
Performance Based Assessment (PBA) End-of-Year Assessment (EOY)CMAS Science and Social StudiesElementary and Middle School (one window)
7
Content Area
Grades
English Language Arts
3-11
Mathematics
3-8, three
high school assessments
Integrated/Math I, Integrated/Math II, Integrated/Math III
Content Area
Grades
Science
5
and 8
Social
Studies
4 and 7Slide8
Spring 2015 Assessment Calendar
Assessment
GradesAssessment Windows-CBT
Paper Based Window*
PARCC
Performance-Based Assessment (PBA
)
3-8, High School
3/02/15
to
4/03/15
3/02/15 to 3/13/15
CMAS and CoAlt: Science
and
Social
Studies
4 and 7 (Social
Studies)
5 and 8 (Science)
4/13/15 to 5/01/15
NAPARCC End-of-Year Assessment (EOY)3-8, High School4/20/15 to 5/15/154/20/15 to 5/1/15
8
*Elementary only: Paper based window only applies when entire grade level is taking the paper based assessments. Paper based assessments have a two week window.Slide9
StructureSlide10
PARCC
PBA Test Administration Flowchart10Note: This diagram illustrates grades 6-8.Slide11
PARCC
EOY Test Administration Flowchart11Note: This diagram illustrates grade 7 and high school.Slide12
Grades 8-11 math test assignmentsSlide13
Science and Social Studies
Administration Flowchart
Science and Social Studies
(One Window
)
Section 3
(Unit)
Section 2
(Unit)
Section 1
(Unit)Slide14
Scheduling/TimingSlide15
PARCC
Unit testing timeSlide16
6-8 and 9-12Slide17
Science and Social Studies
Section Testing Times
Science and Social Studies
Subject
Unit/Section
For Scheduling/Testing Purposes
Unit/Section Testing Time
Science and Social Studies
Section 1
80 minutes
Section 2
80 minutes
Section 3
80 minutes
17Slide18
Guidelines for Administration Time
18
Task
Time to be Allotted for an Administration
Preparing for testing (includes reading instructions to students and answering questions)
20 minutes (recommended)
Distributing test materials
5 minutes (recommended)
PARCC English
language Arts and Mathematics
Unit
testing time
60-90 minutes*
Science
and Social Studies Section testing time
80 minutes
Completing end-of-unit activities, including closing units, collecting test materials, and administering a student survey (after EOY)
5–10 minutes (recommended)
*
F
or PARCC, depending
on unit and subject—refer to
Unit Guidelines and Schedule
table in
the
Test
Coordinator Manual
for each Unit
Time.Slide19
CMAS: Structure and Timing
CMAS: Science and Social Studies Section Administration Time for Elementary and Middle School
Time for Set U
p and Transition(Estimated)Required Testing Time for All Students
Additional Testing Time
(20 minutes)
55 minutes
15 minutes
If
all students have completed
the test section,
the Test Administrator
may read the script to
end
that particular test
section.
NewSlide20
Time for Set up and Transition
School
site log inStart up TestNav 8Log inTest transfer (from proctor cache)First item may take time to loadGive directions
Review sample itemsSlide21
Guidelines
for
Administration TimeGuidelines for Administration Time Schedule the entire amount of Unit/Section Testing Time.Once the Unit/Section Testing Time has elapsed, the
Unit/Section must end.If all students have completed the Unit/
Section
,
the
Unit
/
Section
may
be
ended (no minimum testing time). A
student may be allowed an extended time accommodation
only if
listed in his or her IEP, 504 Plan, or EL Plan
.PARCC: time-and-a-half is not included in Unit testing time. Science and Social Studies: time-and-a-half is included in the Section t
esting time
21
NEWSlide22
NEW!
Guidelines for Breaks
(p 10 TCM)22BreaksBetween Units/S
ections, scheduled breaks may occur.
During a
Unit
/
S
ection
, short “stand-and-stretch”
breaks may be permitted at the discretion of the Test
Administrator.
Not to exceed 3 minutes
Add 3 minutes on to total unit testing time
Example EOY (ELA/L Administration):
8:00 a.m. – 10:00 a.m.
Unit 1
10:00
a.m.
– 10:15 a.m.Scheduled Break10:15 a.m. – 12:15 p.m.Unit 2Slide23
School schedule information hereSlide24
Test AdministrationSlide25
Test Administrator’s Manual (TAM)
BEFORE TESTING: Fill in and select options for after the test session.
Practice in advance!Read script exactly as written (may clarify after read exactly).Exit Instructions.Student Testing/Authorization TicketsHand out and collect in the test environment.
Have a master list of students including accommodations.Student Testing/Authorization
Tickets are secure!
Seal Code
Write on board or poster.
Take down after testing starts.
Test Administration Materials
25Slide26
Active Administration
Active Administrators:
Administrators May Not:Provide feedbackClarify test questionsAnswer content related questionsInterfere with the students’ demonstration of skills
Interact with students in any way that would impact student responsesEngage in other tasks during test sessionsRead sources, items, or student responsesHelp with TestNav navigation
Ensure students have all necessary materials for each section
Ensure a standardized testing environment
Follow all scripts
exactly
as written
Move throughout the room during testing
Read directions to students when asked
Use proximity to keep students on task
Use “continue working” scriptSlide27
Administration Steps
Collect all materials from SAC
Prepare the test environment and situate studentsStart session in PearsonAccess (SAC or proctor)Follow directions and read script in the Test Administrator’s Manual (TAM)Hand out Student Authorization Tickets when prompted to do so in the TAM
Assist students in logging on to TestNav 8Complete directions to students and start sessionActively administer each test section
Collect
S
tudent
A
uthorization
T
ickets after login
Resume student tests or contact SAC as needed
Resolve basic errors by following protocols
End test section by reading directions in TAM
Return all materials to SACSlide28
Helpful hints
Administrators should not hand out authorization tickets until students are seated in the lab
Have students log in in waves (5 at a time)Once students are logged in, proctors should direct them to put hands off of keyboard while directions are readDirections should be that students do not touch keyboard until proctor says soSlide29
Make-Up Testing
TA will record names of absent student or students who were unable to test for technical reasons and return the list to SAC so that make up testing can be scheduled
INSERT SCHOOL SPECIFIC INFORMATION HERE29Slide30
Ethical AdministrationSlide31
Testing Irregularities
Fill out form online if any testing irregularity
MisadministrationsSecurity breachesTechnology glitchesEmergencies/unforeseen circumstancesSlide32
Misadministrations
Proctors not using the test administrator manual
Proctors saying or doing anything that influences a students answersProctor does not give students accommodations they requireStudents uses a cell phone, calculator, electronic deviceStudents moving onto next sectionReally only able to do if in a make up section and they have access to the seal code to the next section SAC: call Kim Terry if any misadministration has occurredSlide33
Student
Testing
/Authorization TicketsSeal codesPaper-based Test BookletsSocial Studies source books Oral scriptsUsed scratch paperAny student work/responsesMathematics Reference Sheets prior to and after given to studentsTest Materials Security
Secure
Non-Secure
Test Administrator Manual (TAM)
Procedures Manual
Test Coordinator Manual (TCM)
Unused (not handed out) scratch paper
33Slide34
Keep Test Administrators Manuals between PBA and EOY.
Manuals are only sent with PBA materials.
Manuals Reminder34Slide35
Breach of secure test materials
Discussing, reproducing, transmitting by any means any secure test materials
Obtaining or sharing secure test materialsSecure test materials include:Student authorization ticketsSeal codesPaper based booksSlide36
Maintaining Security of CMAS
All secure test materials
must be secured while in the Test Administrator’s possession No duplication of secure CMAS materials is permissible
No cell phones or other communication, reproduction or recording devices are allowed in the classroom Slide37
Test security
No cell phones in testing
roomCollect (baggies with names) so students do not have them during testingNo student tablets allowed in testing roomIpads are allowed for TEST ADMINISTRATORS No recordingNo pictures of anything in test environment everSlide38
Secure Materials- Test Administrators
Collect back student authorization tickets immediately after students login
Put student authorization tickets into correct envelopesReturn envelopes to SAC’s immediately after testingSign in the number of student authorization tickets being returnedSlide39
The Test Environment
39Slide40
Student-to-Test Administrator ratio must not exceed 30 to 1
Test
Administrator must be able to actively monitor the space within the testing environment.Test Administrators must:Actively proctor.Remain attentive and in the room during the entire testing section.
Circulate throughout the room during the test.Should be able to see students working, not student work
Student-to-Test Administrator Ratio
40Slide41
Generally, posters that do not include content specific definitions, content related processes or solutions may remain on the wall.
Timing Box (optional box around;
other information required)Unit Name: Math Unit 1Unit Testing Time: 75 MinStarting Time: 9:00 Stopping time:
10:15 The Test Environment
41Slide42
PARCC
ELA PBA all students must have headphones for all Units.
Exception this year for grade 8 – no headphonesText-to-SpeechTo be in a testing room with other students, headphones must be worn.Students may be tested separately, if they are not able to wear headphones. Headphones42Slide43
The testing environment must be free of any content related posters or aids that suggest possible answers to students:
Word walls
Steps for solving math equationsAny content related materials Any resource that defines, explains, or illustrates terminology or concepts Graphic organizers100s chartsDefinitions Math manipulativesPosted Materials guidelines
43Slide44
Test Environment
No food or drink on desks
Put up “Do Not Disturb” signNo musicSame rules as TCAPBathroom-don’t log students out or pause their tests just put something (blank) in front of screen so no one can see itSlide45
During TestingSlide46
Seal Codes
Only three seal codes will be used in each section
Cross off the last six seal codes to avoid confusionSlide47
Student Authorization Tickets-SAMPLE
https://co.testnav.com
Username:
Test Code:Slide48
PARCC ELA and Math Seal codesSlide49
Authorization/Testing ticketsSlide50
Signing in to
TestNavSlide51
If a Student is Using Text-to-Speech …
Remember to test the audio before signing in
After student signs in, audio cannot be adjusted Slide52
Test Administrator: Direct Students through Section Entry
<SAY>
The Assessment is divided into three sections. You are only to work on Section 1. You should see a screen that says Section 1. If you do not, raise your hand.
Display only the first seal code on the blackboard, whiteboard, chalkboard, or other surface. Point to the seal code.<SAY> Enter the four-digit seal code in the “Enter Seal Code” field. Select the blue
“Start Section button and wait for further directions.
Slide53
Section Timing: Two School Decisions
#1: Determine whether students will test sections consecutively or if they will break between test sections
#2: Select Timing Option (1, 2, 3, or 4) If Option 1 or 2 is selected, indicate where students should go when finishedSlide54
Timing OptionsSlide55
Test Administrators may assist individual students by re-reading scripted directions from
the
manual or by reading the direction text that appears in the blue banner on a student’s screen. <SAY> I cannot help you answer any test questions. I will only be able to help you with questions about the directions highlighted in blue banners. You may or may not know the answers to all of the questions. Answer the best you can.Slide56
Emergencies
Student becomes ill
Log that student out-directions on next screenRecord amount of time left in sectionRecord onto the absent student list that the student left and the amount of testing time left Slide57
Technology issuesSlide58
TA error code resolution steps
1. Check to see all cords and cables are firmly plugged in
2. Have student log out3. TA or SAC resume the student test4. Have student log back inIf that doesn’t work, repeat steps 2-4 and have student try to login on a different computerIf that doesn’t work contact your SAC for help (SAC will then either pull student and put on make up testing roster, call Pearson, etc)Slide59
School communication planSlide60
Contact Pearson directly
If a technology issue arises during an actual live test session test administrators should contact Pearson directly-after informing SAC of the issue
This is the only time test administrators need to/should contact Pearson directlyTell them you are in a live testing situation and they will bump you to the front of the linePearson: 1-888-687-4759Slide61
Technology Tip
If students are testing on iPads or Chromebooks, note the specific device on
which each student is testing. Ideally, each student should use the same device for all units/sections to aid in response data recovery if needed.Slide62
E Pats
Practice TestsSlide63
Test preparation for online assessments
Tutorials/practice tests
ePATs ePat guides for proctors are so helpfulFamiliarize students with tools, give opportunity to usePractice with scrolling, drag and drop items, simulationsSlide64
Student practice prior to testing
Tutorials
http://parcc.pearson.com/tutorial/ Practice Tests http://parcc.pearson.com/practice-tests/ ePats: Practice Testswww.pearsonaccess.com/co Slide65
TestNav
What the student seesSlide66
Students Log In to TestNav
Once the test session is started by SAC or proctor in
PearsonAccess, students launch a browser and enter the TestNav address provided in the Student Authorization Ticket (or click on the shortcut on your desktops or possibly your school will already be showing this screen)
When TestNav loads students enter the Username and Test Code provided on the Student Authorization/
Testing Ticket
Test Code
UsernameSlide67
TestNav Testing Engine
TestNav Welcome page Slide68
TestNav Testing Engine
Section 1 Seal Code Entry
Test Administrator will provide the seal codeStudent will enter the seal code and then select “Start Section”Slide69
TestNav
Screens and Icons
Text to Speech
Exhibits will contain the Periodic Table for the Science TestSlide70
TestNav Testing Engine
Section 1 Sample Questions
After entering the seal code, students will see three sample questions that allow them to practice answering different item types.Sample questions are available only for Section 1. Students will see a STOP screen after the last sample question.Slide71
TestNav Testing Engine
STOP page
This is the screen students will see after entering seal codes for Units/Sections without practice itemsThe Test Administrator will continue with the “SAY” directions. When all instructions have been read to the students, they will click the blue forward arrow button to start the test.Slide72
Logging out of
Testnav
Student directions are also in the Test Admin. ManualSlide73
Exiting from
TestNav
73Select the gray “Review” button at the top left corner of your tests.Select the blue “End Section” button in the middle right of your screen.Select the green “Continue” button .A
Section Exit Warning screen will pop up. Select “Yes” to confirm that you want to leave this Unit/Section.Slide74
Logging out of
TestNav
Sections 1 and 2 Students must navigate to the Review screen using the Review button in the toolbar: In the top-left corner of the screen, students will select the blue “Return to End Section” button.Slide75
Logging out of
TestNav
Sections 1 and 2Students logging out of Sections 1 and 2 will then see:
They will select the green “Continue” button.Slide76
Logging out of
TestNav
Sections 1 and 2Students click “Yes” on the Section Exit Warning dialog.Slide77
Log Out of
TestNav
(to return)77In the top right hand corner of your screen, select the gray button next to your name and choose the option “Logout of TestNav.” This message appears, “I want to exit this test and finish later.”Select the blue “Save and Return Later” button. Slide78
Log Out of
TestNav
(Submit Answers)78After the final Unit/Section: From the review screen, select the green “Submit Final Answers” button. Select the green “Yes, Submit Final Answers” to the message “Are you sure you want to submit final answers?”Then, you will see a message: “Logout complete. Thank you for using TestNav.”Slide79
Submit Final Answers After the Completion of the Assessment
79Slide80
Use the next 4 slides only if students are testing consecutivelySlide81
If Students Test Consecutively …
Access the Review Screen.
Scroll down to the last item and select the View button.Select the forward arrow button on the upper left corner of your screen.Select the green Continue button next to “Go to the next section.” A Section Exit Warning screen will pop up. Select “Yes” to confirm that you want to leave this section.Slide82
If Students Test Consecutively
…Slide83
If Students Test Consecutively …Slide84
Submit Final Answers After Section 3Slide85
Use the next three slides if you are NOT testing consecutivelySlide86
Logging out of
TestNav
The seal code screen for the next section will load.Once on this screen, students must complete steps below to log out of TestNav if they are not testing consecutivelyStudents will select the User icon in the top-right portion of the screen and select “Logout of TestNav.”Slide87
Logging out of
TestNav
The student will select the blue “Save and Return Later” button.Slide88
TestNav Testing Engine
Once successfully logged out of
TestNav, students will see:Slide89
Students Logging out at end of all
Sections
/unitsSlide90
After last
unit
/section Logging out of TestNavStudents must navigate to the Review screen using the Review button in the toolbar:
In the top-left corner of the screen, students will select the blue “Return to End Section” button.Slide91
After last
unit
/section Logging out of TestNavStudents must navigate to the Review screen using the Review button in the toolbar: In the top-left corner of the screen, students will select the blue “Return to End Test” button.Slide92
After last
unit
/section Logging out of TestNavStudents logging out of last unit/section will see:
They will select the green “Submit Final Answers” button.Slide93
After last
unit
/section Logging out of TestNavStudents have now submitted their final answers and they will see the following screen.
NOTE: Selecting the “Submit Final Answers” button submits student answers and automatically logs students out of
TestNav
. Students do not need to perform the extra steps of logging out of
TestNav
, as they must do at the completion of
all except the last unit/section
.Slide94
Who to contact with questions
Test administration
Proctor to SAC—Enter SAC name and extension or other directions for how they should reach you during live testingTech questionsBuilding tech to district IT-inform SAC of any tech issues so they are awareDuring live testing: Pearson 1-888-687-4759Slide95
Only go on if you are creating accounts for all proctors and expect them to monitor their sessions/resume students within
pearsonaccessSlide96
Pearson ACCESS
and
PearsonAccess NextSlide97
Colorado PearsonAccess Landing PageSlide98
PearsonAccess – Home
The Home tab in PearsonAccess displays links to the all the functions available to your user account. Slide99
Starting a PearsonAccess Test Session
To start a session click
StartTest sessions status shows as either Started or Not StartedSlide100
Monitoring Test Sessions
Monitor the status of students in the session.
To refresh a student’s testing status: Click the Refresh icon in the Status column of the student list on the Session Details screen to refresh the student’s status. Slide101
PearsonAccess Test Session Security
Test sessions have multiple levels of security controls
Session level security allows you to start/stop the entire test session to control access-recommend not stopping until end of window or all students (incl make ups) in that grade level have completed all sections of the testStudent level security allows you to control access on a student level when the session is startedSlide102
Resuming a Student
If a student has exited a test they must be Resumed before they can log back into the test
The student status is ExitedSelect the checkbox next to the student’s nameClick Resume Test, Confirm you want to resume the testSlide103
Pearsonaccess
Next manage sessions
Choose Testing, Students in sessionsSlide104
Choose sessions
Begin typing a word (teacher’s name) in the session name
All sessions for your school with that name in them will showClick the correct one (s)Slide105
Choose either combined view, to control all chosen sessions at once or choose one session at a time
Combined ViewSlide106
One session at a time viewSlide107
Check the box next to the student’s name to resumeSlide108
Then under tasks choose “resume student tests” and click startSlide109
Then a new screen opens, click the blue RESUME buttonSlide110
Resuming all students if
NOT testing sections consecutively in same day/sitting
SAC’s or proctors must do this if not consecutively testing sectionsSlide111
Questions?