Coordinated Assessment System March 19 2015 Systems Committee Agenda amp Goals Define requirements of a Coordinated Assessment System What is the goal of developing a system Why is it required ID: 640965
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www.caresny.org
Albany County Continuum of Care –
Coordinated Assessment System
March 19, 2015
Systems CommitteeSlide2
Agenda & GoalsDefine requirements of a Coordinated Assessment System
What is the goal of developing a systemWhy is it requiredWho is required participatePresent the designed systemRequired participants for the pilot and phase I
How the system was developedDetail expectations of PSH ProvidersClient Flow
Detail how feedback is being requested during the Pilot2Slide3
Coordinated Assessment…
“…is defined to mean a centralized or coordinated process designed to coordinate program participant intake, assessment, and provision of referrals. A centralized or coordinated assessment system covers the geographic area, is easily accessed by individuals and families seeking housing or services, is well advertised, and includes a comprehensive and standardized assessment tool.”
3Slide4
The Goal of the System
To link all Emergency Solutions, CoC funded, and non CoC funded programs To create a shared comprehensive assessment for all homeless householdsTo
create an effective and efficient referral system4Slide5
Areas for Future Development
Prevention and Rapid Rehousing Assessment & ReferralsClient referrals from:
Non Contracted SheltersMRTFollow up tracking for:DV
Unaccompanied Youth Mental Health SPOA**These areas are not a part of the Pilot or Phase I and are not a part of todays Coordinated Assessment training.
5Slide6
Why a Coordinated System
The Homeless Emergency Assistance and Rapid Transition to Housing Act (HEARTH Act)Consolidating three HUD homeless assistance programs
Revising HUD's definition of homeless Revising the Emergency Shelter Grant program (now the Emergency Solutions Grant)Creating the Rural Housing Stability Program to replace the Rural Homelessness Grant Program
Codifying in law the Continuum of Care Planning Process6Slide7
HUD: Required Participants
Emergency Solutions GrantFocuses on Coordination of systems – both the homeless and housing services systems and systems that MAY discharge into homelessness
Continuum of Care Program Interim RuleClearly defines the CoC’s responsibilitiesRequires increased collaboration between recipients of Emergency Solutions Grant (ESG) funding and CoCsHighlighted Responsibilities includes Establishing
and operating a centralized/coordinated assessment systemSlide8
Required Participants in Albany Count.
Emergency SheltersInterfaith Partnership for the Homeless (Safe Haven and Shelter)Permanent Housing Providers
Albany Housing Authority Sub-granteesAlbany Housing Coalition Interfaith Partnership for the HomelessHomeless Action CommitteeOASA Sub-grantees
Support Ministries
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PilotSlide9
Emergency SheltersInterfaith Partnership for the Homeless (Safe Haven and Shelter)Morton Avenue Shelter
Catholic Charities – Mercy House and LwangaTransitional Housing ProvidersAddiction Care CenterPermanent Housing ProvidersAlbany Housing Authority Sub-grantees
Albany Housing Coalition Capital Area Peer ServicesHATASInterfaith Partnership for the HomelessHomeless Action CommitteeOASA Sub-grantees
Support Ministries
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Phase I
Required Participants in Albany Count.Slide10
Systems Committee:Meeting since May 2014
Divided into two subcommitteesIntake & Assessment Sub-committee - developed the assessment form and vulnerability process Housing and Referrals Sub-committee - developed
client flow and the referral processVolunteer CA Coordinator was chosenCommittee consists of representatives from:
UTALegal AidHATASCARESInterfaithACDSS
SPARCEquinoxSt. Catherine’s Albany County Department of Mental HealthCity of AlbanyCatholic Charities
Pilot DevelopmentSlide11
The volunteer CA Coordinator will guide the new system and track
client movement through the CoC System.The coordinator is responsible for: Organizing and reporting vacancies and anticipated vacancies
Reporting the number of homeless households that enter the homeless systemReporting the number of homeless households eligible for PSHReporting PSH referral options by clientReporting acceptance/denials by PSHReporting eligible HH whom become inactive
Role of the Volunteer CA CoordinatorSlide12
Client Flow: Pilot
ACDSSD
eems client homeless
HATAS HHES
IPHDetermines PSH
eligibility
IPH
Selects PSH Housing Opportunities with the client
CA Coordinator
PSH options list
PSH Denies
PSH Accepts
IPH
Once documentation is collected it is shared with PSH & CA Coordinator
IPH
Shares Assessment and selected Housing Opportunities with CA Coordinator
IPH
Begins packaging Disability Documentation
15 days
CA Coordinator
Documents homeless number
CA Coordinator
PSH eligible list
CA Coordinator
PSH waiting list
CA Coordinator
PSH 2
PSH 1
PSH 3
PSH 1 to 3
Determines if client qualifies for
t
heir waiting list
1 weekSlide13
PSH Reporting Flow - Vacancies
Vacancies
Anticipated Vacancies
(
ready for occupancy in 30 days)
PSH
The CA Coordinator should receive Vacancies and Anticipate Vacancies from PSH providers weekly via email.
CA Coordinator
Vacancy ready for occupancySlide14
Shelter Provider Reporting Flow to PSH &
CA Coordinator
The CA Coordinator should receive Vacancies and Anticipate Vacancies from PSH providers weekly via email.
CA Coordinator
Shelter Provider
Sends completed application to PSH and alters the Coordinator
Assessment Form
Proof of Homelessness
Proof of Chronic Homelessness
Proof of Disabling Condition
Complete Applications
PSH
Shelter Provider
notifies coordinator of sent applicationSlide15
PSH Reporting Flow – Client Interview
PSH
Is contacted
CA Coordinator
The CA Coordinator coordinates with the PSH Provider to ensure the most vulnerable client is next on the waiting list for an interview.
Review PSH Program list and determines next eligible client with PSH
Eligible HH is contactedSlide16
PSH Reporting Flow
Client Interview & Vacancy Match
CA Coordinator
Accept/Denial is documented
PSH
Eligible HH is accepted
Eligible HH is denied
Sets interview date with eligible HHSlide17
PSH Waiting Lists
Current waiting lists Should be cleaned up
Pilot waiting lists Will follow priority order Chronic with highest vulnerability scoreChronic with lower vulnerability scoreNon-chronic
with highest vulnerability scoreNon-chronic with lower vulnerability score **If two applications have the same outcome score the date of application to that PSH provider will determine priority
Cannot be maintained separately by each PSHSlide18
Summary PSH ActionsReport vacancy status weekly
Review applications for completenessFollow priority selection rulesClean up current waiting listsProvide feedback on the pilotSlide19
Contact CARESAll questions can be emailed to Anquinette Hayles
ahayles@caresny.org
Next Steps