National Capital Region Community of Practice Victor Sanvido Southland Industries Matt Bruening Southland Industries 1 Agenda Introductions Parade of Trades and Review Milestone Master Planning ID: 139939
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Last Planner®National Capital Region Community of Practice
Victor Sanvido – Southland IndustriesMatt Bruening – Southland Industries
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AgendaIntroductionsParade of Trades and ReviewMilestone Master Planning Pull PlanningMake Ready Planning
Weekly Work PlanReliable PromisingMeasuring PerformanceWhat will you change?
2Slide3
Learning OutcomesUnderstand LPS is a
system change and an integral part of the overall lean transformation of a project or an enterpriseUnderstand the Last Planner System and its goal of reliable workflow
Understand that LPS requires new thinking and new behavior from top managers and participants
Be aware of how the LPS can eliminate waste in your
process
3Slide4
IntroductionsNameOrganizationExperience with Lean or Last PlannerPersonal goals/outcomes for the trainingExisting concerns about Lean or Last Planner
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Parade of Tradestables of 6 or 7arrows point to screen
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each take your sheet 1 = concreter …… 7 = paintergive the dice to the paintergive the chips to the concreter
check you have 35 pieces (units of work) place pieces on your left
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Parade of TradesSlide8
dots on the die represent the number of units of work your team can do that weekeach die has an average roll of 3.5each trade has to deliver 35 units of work how many weeks to complete the work
for each trade? 10 weeks for the whole project?
16
weeks
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Parade of TradesSlide9
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Parade of TradesSlide10
painter says “start week 1” & passes die to the leftdie travels round group until it meets a trade (concrete) with available work to the left concrete rolls dierecords number rolled on record sheet …
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Parade of TradesSlide11
pass die to painter …
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number on dice here
number of pieces passed to next trade
number of pieces on your left
Parade of TradesSlide12
painter says “start week 2” & passes die to the leftdie travels round group until it meets a trade (bricklayer) with available work to the left bricklayer rolls dierecords number rolled on record sheet …
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Parade of TradesSlide13
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number on dice here
number of pieces passed to next trade
number of pieces on your left
number on dice here
number of pieces passed to next trade
number of pieces on your left
when you have processed all 35 pieces total
both
these two cols
when you have processed all 35 pieces total
both
these two cols
Parade of TradesSlide14
Please complete this form for each tradeThen total the two center columns
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total of column 1
total of column 3
highest number in col 3
week
all pieces complete
total these two cols
circle
color
of dots on your dice
Parade of TradesSlide15
ResultsReview
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Parade of TradesSlide16
Parade of Trades Results
# Weeks to Complete
1.2.2.5.5.6
1.2.3.4.5.6
2.2.3.4.5.5
2.3.3.4.4.5
3.3.3.4.4.4
1.1.1.6.6.6
# Weeks to Complete
Worst
Best
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17Project FlowSlide18
DiscussionHow do we cope with unpredictable workflow now?Who manages the coping?How would more predictable workflow benefit the company? Projects?What obstacles do you see to making the workflow more predictable?
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Different Form of Managing Projects
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Learning
Set milestones
Specify handoffs
Clarify coordination
Make ready &
Launch
Re-Planning
when
needed
Promise
Measure
PPC &
Act on reasons
for failure to
keep promises
SHOULD
CAN
WILL
DID
Weekly Work Planning
Lookahead
Planning
Master Scheduling
Milestones
Master Scheduling
Phase “Pull” Planning
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C
onversations & Commitments
request
promise
declare complete
declare acceptance
after Fernando Flores
1. prepare
2. negotiate
conditions of satisfaction
& due date
3. perform
4. assess
promise cycle
builds trust
quality
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Making Reliable Promises
I have the ability to say “no
”
I am competent to
perform
- or
I have access to competence
I estimate how long hands-on it will take
I have the capacity & I
’
ll
allocate it
I am not having a private unspoken conversation in conflict with promise
I will be responsible (clean up the mess)
I can do it when …
commitment
processes are conversation acts
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Which Of These Are Promises?I will do …yes maybe I can do …perhaps I will …yes I will do … if …I could do itno I cannot do it
Sure I’ll try to do …
& which of these are useful?
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C
reate Reliable Workflow
stick to commitments/promises
make work ready
coordinate actions
learn & improve rapidly
essential to
project success
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Master Planning High level view of project overview:
Confirms feasibility of projectHighlights long-lead items
Identifies phases
Establish common understanding of the deliverables for each phase.
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Milestone Master PlanningSlide27
Pull Planning Process
This is about the conversation!
Start at the end of the process and work backwards
Reliable hand-offs
Focus on the batch size of a handoff
Understand the Conditions of Satisfaction for Hand-off
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Make Ready PlanningWhat work is coming up in the next 3-4 weeks?Have all the constraints been removed?
What can we do?
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Make Ready PlanningSlide32
Weekly Work PlanHave all the constraints been removed?What will we do this week?What is our back-up plan?
Who relies on this work?
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Group Discussion
What needs to be on the plan to complete a task?Slide34
34Task Requirements
SupervisorLaborMaterialTools/EquipmentInformation
Safe Work Place
Prerequisite Work
Temporary Facilities (Scaffolding, etc.)
Performance GoalsSlide35
Weekly Work Plan
35Slide36
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Weekly Work PlanSlide37
Weekly Work Plan37Slide38
Learning
Measuring percent of plan complete (PPC)
Deep dive into reasons for failure
D
eveloping and implementing lessons learned
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PPC
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Reasons for Variance
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What will you change?
list individually
then discuss in groups of 3-4
report back
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What are the implications of this for the way you lead and manage?
How will you change your behavior to support LPS?Slide42
Learning OutcomesUnderstand LPS is a
system change and an integral part of the overall lean transformation of a project or an enterpriseUnderstand the Last Planner System and its goal of reliable workflow
Understand that LPS requires new thinking and new behavior from top managers and participants
Be aware of how the LPS can eliminate waste in your process
42Slide43
Questions?
43Slide44
Thank You
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