Museum Artifacts Through a Common Interface Brian Wilson Digital Access amp Preservation Archivist brilwil MidMichigan Digital Practitioners Group Meeting October 14 2016 Michigan State University Library ID: 663575
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Merging TrafficAccessing Archival Collections and Museum Artifacts Through a Common InterfaceBrian WilsonDigital Access & Preservation Archivist@brilwil
Mid-Michigan Digital Practitioners Group Meeting
October 14, 2016
Michigan State University Library
East Lansing, MichiganSlide2
‹#›www.thehenryford.org/collections-and-research/digital-collections/bit.ly/2dAMzr9#midmichdpSlide3
‹#›Museum
Archive
LibrarySlide4
‹#›Group of ItemsItem
Description
Related Collection
Related Object
Archival CollectionSlide5
‹#›Image: “Depressão Na Pista” by William Droops. https://www.flickr.com/photos/william_droops/5076525237Slide6
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‹#›ItemItems in CollectionCollection Description
Related
Item
Related
Collection
ConnectionsSlide16
‹#›RequirementsFederated searchConvey LAM connectionsOpen archival collection record from an item recordOpen all available items from a single itemCollection record must display when no digitized assets exist
Archival standards must be followed when possible
Givens
Common Museum and Archives CMS
Limited project budget and timeframe
Limited resources and technical abilities
Implications
DACS Single-level minimum records
Use PDF finding aids and link where available
Must differentiate between artifact and collection records
Library assets not includedSlide17
Key Vendors and TechnologyAxiell – EMu, Collection Management SystemMS Windows file systemPerficient Digital – Project Management and DesignSitefinity
– Web CMS
Elasticsearch
Hostway Services
– Cloud-based server and data hosting
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‹#›High-Level Asset FlowImage: Perficient Digital, The Henry Ford Solutions Document, May 2016, Page 8Slide19
‹#›Web System ArchitectureImage: Perficient Digital, The Henry Ford Solutions Document, May 2016, Page 7Slide20
‹#›OnlinePlatform
Video
Service
EMu
Web
Kiosk
APIs
MM
Storage
Network
Storage
Data Flow – Simplified(?)
xmlSlide21
‹#›Data HarvestImage: Perficient Digital, The Henry Ford Solutions Document, May 2016, Page 9Slide22
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‹#›FooterEvents / NewsSlide27
‹#›Collection titleAbstractDigitized content
Bio/Hist
and Scope
Access terms
Link to
PDF finding aid
Related objects
Related content
(when available)
Admin infoSlide28
‹#›Collection TitleSlide29
‹#›Finding AidSlide30
‹#›BioHist and ScopeSlide31
‹#›Related ObjectsSlide32
‹#›Digital Asset LinkingSlide33
Not a Perfect SystemCollection level, not container levelCan’t point to box or folder aggregationsCan’t relate collection to collectionSite demands graphic image for each collectionNo links outside THF domain. Yet.Image conversion can be very time consuming
But…..“Fitness for Use”
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Foundational WorkCreate and publish more CMS recordsNormalize existing CMS recordsEstablish cataloging rulesCommonize collection title formatCreate ID numbers for assembled collectionsForm titles for assembled collections
Create finding aids for assembled collections
Form rules for Related Objects and Content
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PositivesArchival description part of digitization workflowDescription can be part of reporting metricsStandardization between records and among catalogersIncreases importance of CMS recordReduces number of data silosExposes archival collections to new audiences
Internal and External
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‹#›ItemItems in CollectionCollection Description
Related
Item
Related
Collection
Better ConnectionsSlide37
‹#›Image: “501st 15” by Joe Philipson. https://www.flickr.com/photos/jphilipson/7263951990Slide38
Brian WilsonDigital Access & Preservation ArchivistThe Henry FordDearborn, Michiganbrianw@thehenryford.org@brilwilThank you!