PART TIME COMPENSATION AND CLASSIFICATION PROCESS Module 2 Technical Process Introduction ITS NOT JUST PAYROLL Part time Academic Group Myths As long as we get them paid is all it matters ID: 586808
Download Presentation The PPT/PDF document "August 2014" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
August 2014
PART TIME COMPENSATION AND CLASSIFICATION PROCESS
Module 2
Technical ProcessSlide2
Introduction
IT’S NOT JUST PAYROLLSlide3
Part time Academic Group
MythsAs long as we get them paid is all it mattersOnce the Authorization finishes, it will be forgottenOther than full time employees are not unionized, therefore unions don’t use that data
Facts
Incorrectly classifying an employee creates liability to the College in terms of Pay Equity
Any information stored in the HRIS is used to create reports that are analyzed for workforce and budget planning
The College provides a wide range of reports to the Unions based on information entered on the HRISSlide4
Institutional Data
College resourceUsed and relied upon by many users (Unions, PC, Ministry, etc.)Accurate, consistent and timelyBegins with person or office creating the dataContinuous responsibility of all who subsequently access it and use itSlide5
Daily Use of Data
Increased investment and attention to data handling and analysis is a necessity for nearly all businesses.Slide6
Entering Information on HRIS
Use screen HRU209 8 different types of authorizations 5 is used for Part Time Administrator6 is used for Part Time Support7 is used for Part Time Academic
8 is used for Regular Part Time Student (Student number is
required)
E is used for CSEP students
L is used for ELC worker (only available for Early Learning Centre)
S is used for Summer Student Appendix G (May 1 to August
31
)Slide7
Entering Information on HRIS (cont.)
6 different types of codes to differentiate Part Time Academic employees:P is used for ProfessorsI is used for InstructorsX is used for coordinators
N is used for Non-Teaching
L is used for Librarian
C is used for CounsellorSlide8
Entering Information on HRIS (cont.)
Teaching assignmentsThe Object Codes for teaching assignments are as follows:41200 Part Time Academic41100 Regular Partial Load Academic41101 Short Term Partial Load Academic (Irregular)41300 SessionalSlide9
Entering Information on HRIS (cont.)
Any assignments that are authorized to replace a full time faculty, it is recommended to use sub-objects 04 to 10 and 12, 14 and 15Sub-object 00 (Regular duties) is used where there’s no full time faculty assigned and the hours are the product of those unfilled by full time faculty Sub-object 02 is used for assignments where there’s no replacement and is also not the product of hours left unfilled by full time facultySlide10
Entering Information on HRIS (cont.)
It is imperative that the proper Sub-Object Code is entered correctly to ensure accuracy. Sub- Object Codes used for teaching assignments are as follows:
00 Regular Duties
02 Short Term Assignment
04 Sick Leave Replacement
05 Maternity Leave Replacement
06 Parental Leave Replacement
07 Professional Leave
Replacement
08 Vacation Replacement
09
Secondment
Replacement
10 Leave of Absence Replacement
11 Vacancy Replacement
12 Other Replacement
14 Curriculum Development Replacement
15 Release Time/Union Business Replacement
17 Field Work Supervision Non-replacementSlide11
Entering Information on HRIS (cont.)
ensure the proper Course Code, Section and hours per course is entered hours per course refers to the number of hours taught each week, and not the total hours for the course.Slide12
Entering Information on HRIS (cont.)
Non-Teaching AssignmentsEnsure that the authorizations do not reflect any teaching dutiesThe Sub-Object Codes for non-teaching assignments are as follows:
41200
Part Time Academic (Librarians & Counsellors and Non-Teaching)
40501
Part Time Coordinator
Sub-Object codes that can be used for non-teaching assignments are as
follows:
00
Regular Duties
02
Short Term Assignment
03
Special Project
18
Distance Learning, Non-Teaching
20
Non-Teaching, Non-ReplacementSlide13
Entering Information on HRIS (cont.)
Prior to entering a new authorization on the system, ensure that you have the proper classification code and rate that will be assigned to the employeeThe
object code for any Part time Support authorization is 42500
It
is imperative that the proper Sub-Object Code is entered correctly to
ensure
accuracy. Sub- Object Codes used for Part time support
assignments
are as follows:
00 Regular Duties
02 Short Term Assignment
03 Special Project
04 Sick Leave Replacement
05 Maternity Leave Replacement
06 Parental Leave Replacement
07 Professional Leave
Replacement
08 Vacation Replacement
09
Secondment
Replacement
10 Leave of Absence Replacement
11 Vacancy Replacement
15
Release Time/Union Business
Replacement
16 Project of a Non-Recurring Time
17 Field Work Supervision
Non-replacement
19 More than 44 hours per week
21 Overtime, Appendix D onlySlide14
Entering Information on HRIS (cont.)
Any assignments that are authorized to replace a full time support staff, it is recommended to use sub-objects 04 to10 and 15 which are considered Appendix D authorizations ensure that the correct position number is entered for the employee being replaced
Vacancy Replacement (Sub-object 11) it’s not
considered Appendix
DSlide15
Entering Information on HRIS (cont.)
Sub-object 00 (Regular duties) is used where there’s no full time support staff assigned and the hours are the product of those unfilled by full time support staff
Sub-object
02 is used for assignments where there’s no
replacement
and is also not the product
of
hours left unfilled by
full
time support staff.
Sub-object 03 (special project) is used for assignments where the
special
project involves duties that are normally performed on a
regular
basis in the
College
Sub-object
16 (Project of a non-recurring kind) is used for
assignments
where the nature of the project is not performed on
a
regular basis in the
CollegeSlide16
Entering Information on HRIS (cont.)
Part time Student Authorizationsensure that the proper category is chosengroups 8 and E you will need to enter a student number
Group
S can only be used from May 1 to August 31.
The
Sub-Object code used for students is 42501
The
sub-objects that can be used for student
assignments are as follows:
00
Regular Duties
02
Short Term Assignment
03
Special
ProjectSlide17
Where to Get More Information
HR Website : www3.algonquincollege.com/hr/Ruben A. Sanchez at ext. 5220 or sancher@algonquincollege.com
Virginia McLaughlin at ext. 7660 or
mclaugv@algonquincollege.com