For Department Chairs. Topics. Overview of the University budget. Description of Major Fund Accounts. Differences of Accounts. Transferring funds. Operating Budget for Non-State Accounts. Course Specific Fees. ID: 757981
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Budgeting and Financial Management
For Department ChairsSlide2
Overview of the University budget
Description of Major Fund Accounts
Differences of Accounts
Operating Budget for Non-State Accounts
Course Specific Fees
University EdwardsvilleState Operating Budget Historical Data FY2002 - FY2019Slide4
University EdwardsvilleState Operating Budget Historical Data FY2002 - FY2019
SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE
FY 2019 OPERATING BUDGET
BY LINE ITEMS AND MAJOR FUND GROUPSSlide6
Description of Major Fund Groups
Budget: Appropriated Funds
Description of Major Fund Groups
Non-State Operating Budget
Grants and ContractsGrants and contracts include funds received from governmental entities and private foundations and corporations for the support of various research projects, instructional and training programs, public service activities, student financial aid, and other programs. The specific use of these funds is restricted by contractual agreement with the sponsoring agency. Generally, revenues will equal expenditures over the life of the grant or contract. Indirect Cost RecoveryIndirect cost funds are recovered as overhead allowances on grants and contracts. They are used to help cover a share of expenses for such items as operation and maintenance, library services, sponsored project administration, and general administration. Revenue Bond OperationsOperations of revenue bond financed facilities are reported in this fund group. Revenue Bond enterprises are funded primarily from student fees, operating charges, and sales and services of various activities and include such facilities as residence halls, student centers, and student recreation centers. At SIUE, the Revenue Bond units include: University Housing, Morris University Center, Student Success Center, Student Fitness Center, and Parking and Traffic. Self-Supporting ActivitiesSelf-Supporting Activities include a wide range of operations which are directly related to Instructional, Research, or Public Service units or support the overall objectives of the University. They may be Self-Supporting in whole or in part. Revenue is generally derived through student fees or sales of services. Examples at SIUE include the Dental Clinic, textbook services, and athletic fees. Service DepartmentsService Departments provide specific types of services to University departments and are supported by internal charges to using departments. Such services might be purchased from outside sources but for reasons of convenience, costs, or control are often provided more effectively by an in-house service department. Examples at SIUE include Facilities Management and Transportation Services.Slide8
Differences between State and Non-State Accounts
Budget = Planning tool
Budget = Authority to spendBudget = Planning toolBudget and Available cash balance =Authority to spendAccounts are centrally supportedAccounts are self-supportingRevenue comes primarily from State Appropriations and tuition revenue.Revenue come from Sales, Fees, Grants, etc.Fiscal Year = July – June + two months(July – Aug) lapse periodFiscal Year = July - JuneFunds received
during the Fiscal Year must be obligated by June and expended by August.
Unused funds are
rolled over as cash to the new fiscal year.Slide9
Transferring Funds Between Accounts
State Accounts (Ledger “2” Accounts) can be transferred to other State Accounts only.
ICR (Ledger “4” Accounts) can be transferred to other ICR accounts, but not Activities accounts or State accounts.
Activities (Ledger “4” Accounts) can be transferred to other Activities accounts, but not to ICR or State accounts.Slide10
AIS Forms to Transfer Funds Between Accounts
Salary – RTU (Request to transfer salary budget between Banner reserve positions)
Each college/school has a main account with a salary reserve position.
Support Lines – Budget Allocation Adjustment formNon-State AccountsTransfer VoucherSlide11Slide12Slide13Slide14Slide15Slide16
Course Specific Fee Guidelines
A Course Specific Fee is charged for materials or other products or services consumed by a student during the course.
Course Specific Fees are not intended to cover the normal costs of instruction, and should be exceptions rather than routine.Slide17
Course Specific Fee Approvals
Course Specific Fees are approved by the Chancellor after review by the Provost’s Office and Financial Affairs.
If $200 or greater, they must also be approved by the Board of Trustees.Slide18
Overspending accounts / account in the red
Summer / Winter session
AIS reportsPayroll reports