Managing an ERP Project MIS 261 Team 2 Devin Crosby Ali Davutoglu Sheauwen Jou Nov 17 2009 Topics ERP Project Management Methodologies Basic Methodology Waterfall Methodology Prototyping Modeling ID: 768411
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Managing an ERP Project MIS 261 Team 2 Devin Crosby, Ali Davutoglu , Sheau-wen Jou Nov. 17, 2009
Topics ERP Project Management Methodologies Basic Methodology Waterfall MethodologyPrototyping ModelingCritical Factors to an ERP Project SuccessTools for Project Management SuccessProject Management Software AttributesSoftware Available On The Market 2
Specification of critical business goals: assumptions and limitations Description of business processes that take into account specific of project management in the company Determination of most important data sets Selection of ERP system supplier and preparation of ERP project: Scope, Schedule, Budget Procedures implementation Data acquisition Results evaluation Specification of measurement factors Basic Methodology 3
Definition Construction Implementation Operation Change Change Change & Enhancements Waterfall Methodology 4
Identification Development Implementation & operation Performing change (change management) Basic requirements Initial prototype Problems Next prototype version Prototype Modeling 5
ERP Project Success = ? Cost Schedule Scope Quality Stakeholders’ expectations 6
Critical Factors to an ERP Project’s Success 7
Critical Factors to an ERP Project’s Success (con’t ) 8
Critical Factors to an ERP Project’s Success (con’t ) 9
Risk Factors in ERP Projects 10
Risk Factors in ERP Projects (con’t ) 11
Interview with HP employee Senior Financial Analyst HP’s Global Business Systems Division Member of the Mergers, Acquisitions, Divestitures and Outsourcing (MADO) teamProject Lead on major acquisitions12
How is HP doing (2008) 8% Growth Increase in EPS from $2.68 to $3.25 GAAP operating profit of $10.5 billionMajor AcquisitionsEDS3Com13
What she had to say “It’s extremely important when taking on new SAP integration projects that the decision makers talk to the people in the trenches! Otherwise you end up with unrealistic deadlines and shifting objectives. On this new 3Com acquisition upper management wants to see immediate savings on the books so we were given only ten days to complete our due diligence research and develop an integration strategy, timeline and budget. It’s like shooting in the dark which ultimately means the project manger has to inflate the expected budget and pad the expected timelines to ensure we’re able to meet senior management expectations.” 14
Key Points of Interview Need to involve staff at all levels throughout the entire process Review the processes before making decisions Proper planning will save money and increase efficiency – even if you seem like you’re getting nothing accomplished for longer.Change management tools are critical and even though HP is a large company not everybody gets the tools they need 15
What to look for in PM Software Ability to plan projects Task management Sharing and collaborationDocument managementSharing calendars and contactIssue managementTracking time and resourcesProject Portfolio Management (PPM) 16
Project Management Software Software Project Management Task Management Collaborative software Document Management Issue tracking system Resource Management Project Portfolio Management Web-based Aras Corp YesYesYesYesYesYes YesYesAtTaskYes YesYesYesYes YesYesYesBasecamp YesYesYesYes NoYesNo YesCentral Desktop YesYes YesYes YesNoNo YesClarizen YesYes YesYesYes YesYes YesCompuware ChangepointYesYesYesYesYesYesYes YesdotProjectYesYesNoYesYesNo NoYesEasy Projects .NETYesYesYesYes YesYesYesYes eGroupWareYesYesYesYesYesYes YesYesGenius InsideYesYesYes YesYesYesYesYesLaunchpadYes YesYesNoYes NoYes Yes MyWorkPLAN Yes Yes Yes Yes No Yes Yes No LiquidPlanner Yes Yes Yes Yes No Yes Yes Yes MicroPlanner X-Pert Yes Yes Yes No Yes Yes Yes No 17
Project Management Software Software Project Management Task Management Collaborative software Document Management Issue tracking system Resource Management Project Portfolio Management Web-based Microsoft Office Project Server YesYesYesYesYesYes YesYesMicrosoft ProjectYes YesNoNoNo YesNoNoOpenProj YesYesNoNo NoYesNo NoOracle Project Portfolio Management YesYes YesYes YesYesYes YesP2ware Planner YesYes YesYesYes YesYes NoP2ware Planner ServerYesYesYesNoYesYesYesYes Planisware OPX2/Planisware 5YesYesYesYesYesYesYes YesPrimavera Project Planner (Oracle)YesYesYesYesYes YesYesNoProject.netYes YesYesYesYesYesYes YesRedmineYesYesYesYesYes YesYesYesSmartsheetYesYesYes YesYesYes YesYesTeamcenter Yes Yes Yes No Yes Yes Yes No Teamwork Yes Yes Yes Yes Yes Yes Yes Yes TrackerSuite.Net Yes Yes Yes Yes Yes Yes Yes Yes 18
Thank YOU!