June 7 2016 What does the policy cover Guidelines for installation and use of video cameras anywhere on the Harvard campus i f installed for safety security and facilities management purposes ID: 725108
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POLICY ON INSTALLATION AND USE OF VIDEO CAMERAS
June 7, 2016Slide2
What does the policy cover?
Guidelines for installation and use of video cameras anywhere on the Harvard campus if installed for safety, security and facilities management purposesApplies to all Schools and units of the University
Does not affect other uses of video cameras under other policies, such as
to record conferences
in the classroom
for research purposesSlide3
Why has it been adopted?
Proliferation of cameras on campusVideo cameras not within scope of Policy on Access to Electronic Information
Value of baseline standards across campusSlide4
Principal Requirements:
AuthorizationSchool (or other unit) shall designate person(s) to review and approve requeststo install video camerast
o access video dataSlide5
Installation Guidelines
No video surveillance ofDormitory roomsOther living quartersRestrooms, showersLocker roomsClassrooms (under this policy)Individuals’ offices
Other locations designated by School
Temporary exceptions allowed for exigent safety reasons
Video only, no audioSlide6
Data Access Guidelines (1)
Access allowed forCrime investigation, preventionSafety and security mattersLitigation, government investigationsMisconduct investigations
Support of facilities operations
Maintenance, protection of video technology and data
Other comparable legitimate institutional purposes
Access
not allowed for ordinary personnel matters (unless within one of the above purposes)Slide7
Data Access Guidelines (2)
School should establish access procedureLimit access to those with “need to know”Keep records of all access
Notice of access not required
In emergencies data may be accessed without prior authorizationSlide8
Operations
School shall designate person(s) responsible for acquisition, installation, operationsSchool to set policy for how long cameras will be in placewhether on continuously or intermittentlyhow long to retain data (at least one month)
Comply with uniform technology standards (to be approved by HUIT) and HUIT data security standards
Important to permit HUPD access in case of emergency