Schedule and Risk Management Pierre Bonnal CERN DGDI Projects Support Office 1 st HiLumi LHC Collaboration Meeting 16 th to 18 th November 2011 Outline Rationale Project Management Best Practice ID: 359092
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Slide1
Resources,Scheduleand RiskManagement
Pierre Bonnal
CERN
DG-DI Projects Support
Office
1
st
HiLumi
LHC Collaboration Meeting
16
th
to 18
th
November 2011Slide2
OutlineRationale
Project Management Best Practice
Resource and Cost Management
Schedule ManagementRisk ManagementConclusion
2011-11-17
Pierre Bonnal — Resources, Sched. & Risk Mngt
2Slide3
RationaleLimited resources optimized sharing
Public
funding
transparent reportingHow and when we intend to use the moneyThen, what was bought with this moneyFunding agencies generally want to know:Technical feasibility
regular reviews + reports
Financial feasibility cost estimate + budget
Time feasibility master / co-ordination schedules
Uncertainties risk register + mitigation
measures
2011-11-17
Pierre Bonnal — Resources, Sched. & Risk Mngt
3Slide4
How to proceed?Implementing best practices
in
matter
of large-scale project management,appropriately2011-11-17
Pierre Bonnal — Resources, Sched. & Risk Mngt
4Slide5
2011-11-17
Pierre Bonnal — Resources, Sched. & Risk Mngt
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2011-11-17
Pierre Bonnal — Resources, Sched. & Risk Mngt
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Starting Point Scope of WorkClear description of the
deliverable
(
s)PBS = Project/Product Breakdown StructureClear description of the activities to perform
WBS = Work Breakdown Structure
This
is an on
-
going exercise
Some WP Holders
have already
received a
draft WBS for comments
2011-11-17
Pierre Bonnal — Resources, Sched. & Risk Mngt
7Slide8
Resource Management Budgeting
This requires discussions with
WP
Holders, Project Leaders,
Departmental Planning Officers
to agree upon a
resource
management approach
2011-11-17
Pierre Bonnal — Resources, Sched. & Risk Mngt
8Slide9
Resource Management EVM
This requires discussions
with
WP Holders,
Project
Leaders
,
D
epartmental
Planning Officers
to agree upon
an EVM reporting approach
Reporting
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Pierre Bonnal — Resources, Sched. & Risk Mngt
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Schedule ManagementA4-format
Master Schedule
to be released soonCo-ordination Schedules:Design + Procurement Co-ordination Schedules responsibility of the Work Package Holders
Installation Co-ordination Schedule EN-MEFto be embedded in LS2 and LS3 installation schedules
HW + Beam Commissioning Schedules in due time
2011-11-17
Pierre Bonnal — Resources, Sched. & Risk Mngt
10Slide11
Risk Management Risk Register
Identifying risks
(threats + opportunities)Evaluating their likelihood × impactImpact on Performance*
* incl. safety + facility integrityImpact on Schedule
Impact on ResourcesSetting-up
mitigation
measures
Risk: effect of uncertainty on
objectives
(ISO 31000:2009 § 2.1
)
2011-11-17
Pierre Bonnal — Resources, Sched. & Risk Mngt
11Slide12
Management Systemthat:Fulfills PM best practices
Is useful to project members
Is painfulness to feed, to update
2011-11-17Pierre Bonnal — Resources, Sched. & Risk Mngt
12Slide13