Written Program And Substance Abuse Policy - PowerPoint Presentation

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Written ProgramAndSubstance Abuse Policy

Drug and Alcohol Free Workplace Program

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Introduction to the Drug and Alcohol Free Workplace Program

XXX is committed to promoting a safe work environment, high standards of health and safety, and to protect the public by ensuring a drug-free workplace.

Drug abuse is an illness that creates serious problems for employees, their families, the workplace, and the community.

It has no boundaries of age, race, or social status.

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Purpose of the Drug and Alcohol Free Workplace Program

WHY

–

Drug and alcohol abuse is a national problem that affects everyone.

USA consumes 60% of all illegal drugs.

Alcoholism is an even bigger problem.

Workplace accidents and workplace fatalities –

40% to 47% involve drug and/or alcohol.More than 90% of alcoholics and 74% of drug addicts are employed.Thru this program, the company acknowledges the problem of substance abuse (including alcohol) in our society, and that substance abuse poses a serious threat to all aspects of the company.

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Purpose of the Drug and Alcohol Free Workplace Program

Ultimate goal of the program –

The program is to establish and maintain a

safer workplace

and continue to promote

high standards of health and safety

in our community and workplace;

Educate the employee;Hold accountability of employees through appropriate discipline, up to and including termination.

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Organization and Scope of the Drug Free Workplace Program

Document –Details the Company’s Drug-Free Workplace Program;

Everyone is expected to read and understand the material;

Policy applies to every employee;

Six Key Parts of the Policy –

A written policy that clearly spells out the program, why there was a need to develop it, and the benefits of such program;

Substance awareness education for all employees;

Training for supervisors to help them understand the program and their responsibilities, including the area of testing and making referrals for assistance;Drug and alcohol testing;

Referral for assistance for those who come forward voluntarily to share a substance abuse problem or who test positive for drugs and/or alcohol; and

Ten-step business plan.

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Statement of Substance Abuse Policy

Prohibited Behaviors –

Use of illegal drugs or hemp products in any form;

Misuse of legal drugs (i.e.using a drug prescribed for someone else)

Misuse of alcohol;

Sale, purchase, transfer, manufacture, use of possession of any illegal drugs, or prescription drugs obtained illegally;

Storing any illegal drug, drug paraphernalia, or any controlled substance whose use is unauthorized, or any container of alcohol, in or on company property (including vehicles).

Unopened containers of alcohol in a private vehicle parked on company property shall not be a equal to a violation of the policy.

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Statement of Substance Abuse Policy

Prohibited Behaviors –

The arrival to work or return to work under the influence of any illegal drug or alcohol;

The arrival to work or return to work with a level of drugs and/or alcohol in the system at or exceeding the established minimums under the policy;

Failing to notify the employee’s supervisor, before beginning work, that the employee is taking medications or drugs that may interfere with the safe and effective performance of duties;

Refusing to immediately submit to a drug or alcohol test where required under this policy.Violations of this policy shall not be reported to law enforcement officials

UNLESS

required by regulations, law, or as a safety precaution.

Exception – Criminal prosecution!

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Drug Testing

Testing is the key component to maintain a Drug-Free Workplace;Form of Drug Testing –

Urinalysis (Screening, and Gas Chromatography/Mass Spectrometry (GS/MS), also referred to as confirmation).

The following initial cutoff levels shall be used when screening specimens to determine whether they are negative.

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Drug Testing

Drug Class

Initial Cut-off Levels

DOT – Cut off Levels

Amphetamines

1000 (ng/ml)

1000

Barbiturates

300

Benzoylecgonine

(Cocaine

Metabolite)

300

300

Cannabinoids (THC)

50

50

Opiates

2000

2000

Phencyclidine (PCP)

25

25

Benzodiazepines

300

Methadone300Propzyphene300

All specimens identified as positive on the initial test shall be confirmed by confirmation usingGas chromatography/mass spectrometry (GC/MS) at the cut-off levels listed on next slide.

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Drug Testing

Drug Class

Initial Cut-off Levels

DOT – Cut off Levels

Amphetamines

Amphetamine

Methamphetamine*

500500

500

500

Barbiturates

200

Benzoylecgonine

(Cocaine

Metabolite)

150

150

Cannabinoids (THC)

15

15

Opiates

Morphine

Codeine

6-Acetypmorphine**

2000

2000102000200010Phencyclidine (PCP)2525Benzodiazepines

300Methadone300

Propoxzyphene

300

All specimens also contain amphetamine at a concentration greater than or equal to 300 ng/ml.

If morphine level is greater than or equal to 2000 ng/ml, a test for 6-AM, a heroin specific metabolite,Will be run with a 10 ng/ml confirmation level.

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Alcohol Testing

Breath alcohol testing will be performed by a certified equipment and trained breath alcohol technicians.

Confirmed breath alcohol concentrations to or exceeding

.040/21OL

will be considered a

verified positive test

!

Accident involved –Employee has a “Whole Blood” alcohol drawn at a medical treatment facility;A result equal to or greater than .040% shall be considered to be a verified positive result.An evidentiary breath test (EBT) that provides a printout shall be used to confirm all initial positive breath alcohol test results.

Individuals are prohibited from performing safety sensitive functions with an alcohol concentration above the above-identified concentration.

In any case, an individual with a breath alcohol result greater than or equal to

.020g/21OL

will be subject to disciplinary action up to and including termination.

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Types of Drug and Alcohol Tests

Individuals or employees will be tested for the presence of drugs in the urine and/or alcohol on the breath or in the blood under any and/or all of the conditions below.

An employee’s failure to provide a suitable urine specimen or to submit to a breath or blood alcohol test shall be considered a violation of this policy.

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Pre-Employment/New Hire Testing (Drug Test Only)

All new employees will be required to undergo a post-offer, pre-employment drug test;Policy must be made available for review;

Offer an opportunity for the applicant to ask questions concerning the policy;

Testing must be undertaken as soon after notification as possible, but no later than

48

hours after the offer of employment was extended;

The company will not employee any person who refuses to take or fails the drug test, and such person shall not be permitted to re-apply for a minimum of one (1) year.

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Reasonable Suspicion Testing – (Drug and/or Alcohol Test)

Reasonable Suspicion Testing –

When company management and/or supervisor has reasonable suspicion through direct observation that an employee of the company may be under the influence of an unacceptable substance;

Must be documented in writing within 24 hours of the event or prior to the release of the test results;

Based upon –

Observable phenomena (direct observation);

Pattern of abnormal conduct or erratic behavior;

Conviction for a drug-related offense;Employee’s duty to notify company within 5 working days of conviction.Information provided by a reliable and credible law enforcement source;

Newly discovered evidence that the employee tampered with a previous drug or alcohol test.

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Reasonable Suspicion Testing – (Drug and/or Alcohol Test)

1st

Priority –

Remove employee from the work environment;

Taken to a private area;

Possible request of a search with or without the employee’s consent on the company property;

Employee’s failure to comply with the request shall be considered a violation of the policy!

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Post-Accident Testing (Drug and Alcohol Test)

Post-accident testing may be conducted whenever an accident occurs during working hours or which involves company supplied motor vehicles while on company business;

Will result in any of the following –

A fatality of anyone involved in the accident;

Bodily injury requiring off-site medical attention away from the company’s place of employment;

Vehicular damage in apparent excess of $1,000; or

Non-vehicular damage in apparent excess of $1,000.

Total elapsed time for collection shall not exceed 32 hours from the time of the incident.Breath alcohol testing within 2 hours of the incident, whenever possible, but within 8 hours, or not performed.Company has the right to request appropriate specimens (breath, blood, and/or urine).

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Random Testing (Drug and/or Alcohol Test)

Random drug testing will include –All employees;

All contract workers;

Done on an unannounced basis.

Medical provider uses computer software for random selections;

Once notified of these tests, it is the responsibility for obtaining the test, as directed by the company;

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Follow-up Testing after Return to Work (Drug and/or Alcohol Test)Unannounced testing for an employee who previously tested positive and is preparing to return to work;

Return-to-duty tests are required before the employee is allowed to return;Minimum of six (6) more conducted through-out the year;May be extended up to sixty (60) months;2

nd

positive test result, at any time, shall result in termination.

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Return to Duty Testing (Drug Test Only)Any employee that has left the employment of the company, for any reason, for a period greater than thirty (30) days shall be subject to the pre-employment/new hire testing previsions of this policy.

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Process for obtaining a drug and/or alcohol testUnless otherwise directed –Individuals to be tested shall report to the designated medical provider, or be advised to the location, date and time on-site testing will take place.

Employee finds own transportation;Failure to appear for test when scheduled – Violation of this Policy.

Reasonable suspicion or post-accident drug and/or alcohol test –

Transportation to and from shall be provided;

Company may offer to transport home, when necessary;

Not to return back to work unless and until negative results are received;

Will not be compensated while away from the job;

If found negative –Company shall pay the normal wages of the employee for scheduled work hours missed.20Slide21

Designated Medical Provider and How Specimens are Collected

Designated Medical Provider –Selects a laboratory;Selects a medical review officer (MRO)Specimens Collected –

Trained collection personnel;

Meets quality assurance and chain-of-custody requirements;

For urine collection procedures;

Breath alcohol testing;

Strict confidentiality as required by DHHS- certified laboratories.

Individual being tested shall be permitted privacy, but strict scrutiny by collection personnel so as to avoid any adulteration or substitution of the specimen to be provided.One individual tested at a time;Must show picture ID to the site collection personnel;If positive, keep for one year or pending litigation concludes;Employee may wash hands and must remove hat, coat, or other outer clothing before providing sample;Collection personnel may ask to empty your pockets;

Insufficient amount of urine provided –

Required to drink fluids, up to, but not more than 40 fluid ounces and remain in the testing area to provide the 2

nd

specimen.

After a period of 3 hours if donor is still unable to provide an adequate specimen, testing shall be discontinued, and the company notified of the shy bladder situation.

Employee sent to be medically evaluated to see if problem is genuine or constitutes a refusal.

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Medical Review of Drug Test Results and Employee’s Right After a Positive

Independent Medical Review Officer –Medical doctor or doctor of osteopathic medicine with a specialized knowledge of substance abuse orders;Give an opportunity to explain the findings to a MRO prior to the issuance of a report of a positive test result to the company;

MRO – Attempt to contact, the person of a positive testing by telephone.

MRO – Give an opportunity to overturn the result with a legitimate verifiable medical explanation;

Employee must contact the MRO within 24 hours of having been instructed to do so, due to a positive test, to prevent a positive test result sent to the company;

If the employee can not be reached after reasonable effort exerted within a period not to exceed 48 hours, the MRO will issue a positive report to the company;

If that occurs, the employee forfeits the right to challenge the findings;

Once the MRO contacts the employee or attempts to contact the employee of a positive drug test result, the employee has 72 hours from the time of the notification to request a retest of the split specimen, or in the case of a single specimen collection, a retest of the remaining urine.

If this is done, then the cost is on the employee;

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Reporting Drug and Alcohol Test Results

All drug test results will be reported from the laboratory to the MRO prior to the results being issued to the company.

Company will only a verified result report with the employee’s name and passed or failed the drug test.

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Consequences of Positive Test Results

Positive Drug and/or Alcohol Test –Immediately suspended without pay or compensation;

Employer decides on disciplinary action;

Range up to an Employee Assistance Program up to and including termination;

Based upon, among other things, length of service, quality of work and any other factors in the sole discretion of Company.

If referred to EAP program –

Suspension remains in effect unit a negative re-test and has completed a medically recognized rehab program;

Program must be started with 10 days;Completed within 45 days of positive testing;Opportunity to re-qualify for work after a 1st positive test result shall be referred to as the 2nd chance or last chance program.

Sole discretion of the Company to offer this.

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Voluntary Admission of Substance Abuse

All employees will be held accountable;If you come forward, your abuse problem will receive company guidance;

Voluntary admission of substance abuse is treated as a verified positive result;

Violation of this policy by the employee, at any time and in any manner, shall be treated as an employee testing positive more than one time.

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Rehabilitation

The company health plan, if one exists, may include coverage for certain drug and alcohol services;Company may grant un-paid leave of absence;If allowed to attend a rehab program –

Company retains the right to perform “no notice” drug or alcohol tests at its will after the employee’s return to work;

Any refusal by employee to undergo tests, constitutes a violation of this policy.

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Other Parts of Policy

(That you need to read and understand)

Employee Assistance Program;

Employee Awareness Education and Supervisor Training;

Employee Awareness Education;

Supervisory Employee Training;

Consequences for Violation of this Policy (other than positive tests);

Confidentiality and Maint. of Test Results;Other Provisions –Compliance with Ohio Bureau of Workers’ Compensation Drug Free Workplace;Compliance with Local, State, and Federal Law;Ohio Bureau of Workers’ Compensation 10-step Business Plan;

Drug-free Workplace Program and Minors’

Securing Information from Previous Company (CDL Employees Only)

Definitions

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Written Program and Policy

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This presentation does not include all the contents and instructions for the Drug and Alcohol Free Workplace Program.

You are required to receive a copy and read the policy on your own, (

Please get one before you leave this class

);

You are required to sign that you received a copy of the policy.

ANY QUESTIONS THAT YOU MAY HAVE CAN BE ANSWERED BY THE HR DEPT. AT THIS OPERATION.