Intercountry Adoption Accreditation and Approval - PowerPoint Presentation

Presentation on theme: "Intercountry Adoption Accreditation and Approval"— Presentation transcript:

Slide1

Intercountry Adoption Accreditation and Approval

SymposiumSeptember 2019

IAAME Presenters

Stephen Pennypacker – Chief Executive OfficerMichael Reneke – Chief Financial OfficerDeborah Schroth – General Counsel Kim Loughe – Executive DirectorKimberly Westfahl – Manager

Brittany Phares – Manager

Amy Mullen – Lead Analyst

Maria Gocke – Lead Analyst

Objectives

 Review of common issues noted in complianceReview enhancements being made by IAAME

Chief Executive Officer

Stephen Pennypacker

Chief Financial Officer

Michael Reneke

Executive Director

Kim Loughe

Assistant Executive Director

Jessica Conway

Analyst –

Elizabeth (‘Betty”) Kelley

Analyst – Allison (“Allie”) Ray

Manager

Brittany Phares

Analyst - Lillian Thogersen

Lead Analyst - Amy Mullen

Manager Kim Westfahl

Lead Analyst - Maria Gocke

Analyst - Charity Provancal-Black

Analyst - Adam Nelson

Analyst - Amber Blair

Executive Assistant

Renee Carson

General Counsel

Deborah Schroth

Analyst – April Polyak

Analyst – Rachel Wegner

Common Findings

Annual Internal Financial Review and OversightIndependent Audit

Post placement and post adoption

Disruption and dissolution

Foreign Supervised Provider

Utilization of Independent Contractors

Program vs. Active Country

Child Specific TrainingStaff TrainingObtaining medical and social information

Common Findings

Independent Audit and Annual Internal Financial Review and Oversight 96.33 (b) The agency’s or person’s finances are subject to annual internal review and oversight and are subject to independent audits every four years. The agency or person submits copies of internal financial review reports for the accrediting entity each year.

96.33 (c) The agency or person submits copies of each audit, as well as any accompanying management letter or qualified opinion letter, for inspection by the accrediting entity.

96.33 (d) The agency or person meets the financial reporting requirements of Federal and State laws and regulations

96.33 (e) The agency’s or person’s balance sheets show that it operates on a sound financial basis and maintains on average sufficient cash reserves, assets, or other financial resources to meet its operating expenses for two months……

Common Findings

Annual Internal Financial Reviews - information to be provided includes: financial documents reviewed

AND

documentation the financial documents were reviewed internally

Due to the accrediting entity annually and within 30 days from the date of the review

The accrediting entity utilizes this information to provide ongoing monitoring and oversight of compliance with 96.33 (e)

Independent Audit

Required for every 4 yearsAccompanying management letter must be submitted if receivedDue to the accrediting entity 30 days from date of receipt

Common Findings

Post placement and post adoption96.2 Definitions

Post placement means after a grant of legal custody or guardianship of the child to the prospective adoptive parent(s), or to a custodian for the purpose of escorting the child to the identified prospective adoptive parent(s), and before an adoption.

Post adoption means after an adoption, in cases in which the adoption occurs in a foreign country as followed by a re-adoption in the United States, it means after the adoption in the foreign country.

Common Findings

Post placement and post adoptionTerms that are often combined or utilized interchangeably in:

Policies

Service contracts

Domestic supervised provider agreements

Foreign supervised provider agreements

Important to remember:

Post placement is an adoption service and post adoption is not.

Common Findings

Disruption and Dissolution96.2 Definitions

Disruption means the interruption of a placement for adoption during the post-placement period.

Dissolution

means the termination of the adoptive parent(s)' parental rights after an adoption.

Service Contracts with PAPs

Common Findings

Foreign Supervised ProvidersKnowing when a provider is a foreign supervised provider

Utilization of Independent Contractors

Caution

Program vs. Active Country

Obtaining medical and social information

Documentation of Child Specific and Staff Training

Portal Enhancements

Recent Enhancements to the IAAME Portal: New Payments Tab Changes to Client Applications

Addition of Self-Report Type drop down list

Portal Enhancements in Process:

New Sel

f-Reporting Process

New Client Application Transfer (case transfer) Process

Payments tab

Ability to see and track payments made by ASPs; received and posted by IAAME

client application Follow up section

Addition of Help Text and Not Applicable option for various fields

client application follow up section

Not Applicable option requires a “reason” be entered.

client application Adoption detail

Prospective Adoptive Parents Acting on Their Own Behalf and How this Data is Collected in the Client Application Process

client applications tab

Country Adopting From – new addition

client applications Tab

Sorting Client Applications by Column

Enhancement in process: Transfer of client applications

New Transfer process in the Portal:Ability for ASP to transfer a client application(s) directly to another ASP in the portal.Built in acceptance process, including pending transfers appearing on both sending and receiving ASP’s homepage.Ability of receiving ASP to “reject” a formal transfer and indicate reason.

Client Application once successfully transferred, will appear in receiving ASP’s Client Applications listing, and no longer appear on sending ASP’s Client Applications listing.

This will eliminate the need for ASPs to delete and create new Client Applications when transferring a case (Client Application) in the Portal.

Activity: Self-report

Selection of self-report type in the activity

Enhancement in process: self reporting

New Self-Reporting Section of Portal:Each self-report type to include list of required evidence; ability to upload document(s) to that specific required evidence.Self-Report will not allow submission until evidence is submitted for each required item on required evidence list. Combining self-report types for ease in submission:

E.g. Initiation of adoption services in a foreign country and notification of change in supervised provider submitted as one report; but appear in the system as two separate reports.

Complaints

Process of complaint reviewsReview of feedback and enhancements to the process