Symposium September 2019 IAAME Presenters Stephen Pennypacker Chief Executive Officer Michael Reneke Chief Financial Officer Deborah Schroth General Counsel Kim Loughe Executive Director ID: 780564
Download The PPT/PDF document "Intercountry Adoption Accreditation and..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
Intercountry Adoption Accreditation and Approval
SymposiumSeptember 2019
Slide2IAAME Presenters
Stephen Pennypacker – Chief Executive OfficerMichael Reneke – Chief Financial OfficerDeborah Schroth – General Counsel Kim Loughe – Executive DirectorKimberly Westfahl – Manager
Brittany Phares – Manager
Amy Mullen – Lead Analyst
Maria Gocke – Lead Analyst
Slide3Objectives
Review of common issues noted in complianceReview enhancements being made by IAAME
Slide4Chief Executive Officer
Stephen Pennypacker
Chief Financial Officer
Michael Reneke
Executive Director
Kim Loughe
Assistant Executive Director
Jessica Conway
Analyst –
Elizabeth (‘Betty”) Kelley
Analyst – Allison (“Allie”) Ray
Manager
Brittany Phares
Analyst - Lillian Thogersen
Lead Analyst - Amy Mullen
Manager Kim Westfahl
Lead Analyst - Maria Gocke
Analyst - Charity Provancal-Black
Analyst - Adam Nelson
Analyst - Amber Blair
Executive Assistant
Renee Carson
General Counsel
Deborah Schroth
Analyst – April Polyak
Analyst – Rachel Wegner
Slide5Slide6Common Findings
Annual Internal Financial Review and OversightIndependent Audit
Post placement and post adoption
Disruption and dissolution
Foreign Supervised Provider
Utilization of Independent Contractors
Program vs. Active Country
Child Specific TrainingStaff TrainingObtaining medical and social information
Slide7Common Findings
Independent Audit and Annual Internal Financial Review and Oversight 96.33 (b) The agency’s or person’s finances are subject to annual internal review and oversight and are subject to independent audits every four years. The agency or person submits copies of internal financial review reports for the accrediting entity each year.
96.33 (c) The agency or person submits copies of each audit, as well as any accompanying management letter or qualified opinion letter, for inspection by the accrediting entity.
96.33 (d) The agency or person meets the financial reporting requirements of Federal and State laws and regulations
96.33 (e) The agency’s or person’s balance sheets show that it operates on a sound financial basis and maintains on average sufficient cash reserves, assets, or other financial resources to meet its operating expenses for two months……
Slide8Common Findings
Annual Internal Financial Reviews - information to be provided includes: financial documents reviewed
AND
documentation the financial documents were reviewed internally
Due to the accrediting entity annually and within 30 days from the date of the review
The accrediting entity utilizes this information to provide ongoing monitoring and oversight of compliance with 96.33 (e)
Independent Audit
Required for every 4 yearsAccompanying management letter must be submitted if receivedDue to the accrediting entity 30 days from date of receipt
Slide9Common Findings
Post placement and post adoption96.2 Definitions
Post placement means after a grant of legal custody or guardianship of the child to the prospective adoptive parent(s), or to a custodian for the purpose of escorting the child to the identified prospective adoptive parent(s), and before an adoption.
Post adoption means after an adoption, in cases in which the adoption occurs in a foreign country as followed by a re-adoption in the United States, it means after the adoption in the foreign country.
Slide10Common Findings
Post placement and post adoptionTerms that are often combined or utilized interchangeably in:
Policies
Service contracts
Domestic supervised provider agreements
Foreign supervised provider agreements
Important to remember:
Post placement is an adoption service and post adoption is not.
Slide11Common Findings
Disruption and Dissolution96.2 Definitions
Disruption means the interruption of a placement for adoption during the post-placement period.
Dissolution
means the termination of the adoptive parent(s)' parental rights after an adoption.
Service Contracts with PAPs
Slide12Common Findings
Foreign Supervised ProvidersKnowing when a provider is a foreign supervised provider
Utilization of Independent Contractors
Caution
Program vs. Active Country
Obtaining medical and social information
Documentation of Child Specific and Staff Training
Slide13Portal Enhancements
Recent Enhancements to the IAAME Portal: New Payments Tab Changes to Client Applications
Addition of Self-Report Type drop down list
Portal Enhancements in Process:
New Sel
f-Reporting Process
New Client Application Transfer (case transfer) Process
Slide14Payments tab
Ability to see and track payments made by ASPs; received and posted by IAAME
Slide15client application Follow up section
Addition of Help Text and Not Applicable option for various fields
Slide16client application follow up section
Not Applicable option requires a “reason” be entered.
Slide17client application Adoption detail
Prospective Adoptive Parents Acting on Their Own Behalf and How this Data is Collected in the Client Application Process
Slide18client applications tab
Country Adopting From – new addition
Slide19client applications Tab
Sorting Client Applications by Column
Slide20Enhancement in process: Transfer of client applications
New Transfer process in the Portal:Ability for ASP to transfer a client application(s) directly to another ASP in the portal.Built in acceptance process, including pending transfers appearing on both sending and receiving ASP’s homepage.Ability of receiving ASP to “reject” a formal transfer and indicate reason.
Client Application once successfully transferred, will appear in receiving ASP’s Client Applications listing, and no longer appear on sending ASP’s Client Applications listing.
This will eliminate the need for ASPs to delete and create new Client Applications when transferring a case (Client Application) in the Portal.
Slide21Activity: Self-report
Selection of self-report type in the activity
Slide22Enhancement in process: self reporting
New Self-Reporting Section of Portal:Each self-report type to include list of required evidence; ability to upload document(s) to that specific required evidence.Self-Report will not allow submission until evidence is submitted for each required item on required evidence list. Combining self-report types for ease in submission:
E.g. Initiation of adoption services in a foreign country and notification of change in supervised provider submitted as one report; but appear in the system as two separate reports.
Slide23Complaints
Process of complaint reviewsReview of feedback and enhancements to the process