https indicocernch event610991 Agenda 06February2017 IMPACT Facility Administrators 3 Main developments in 2016 and main Priorities for 2017 My Facility Configuration Open Discussion ID: 780956
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Slide1
Slide2IMPACTFacility Administrators Session
https://
indico.cern.ch
/event/610991
Slide3Agenda06-February-2017IMPACT – Facility Administrators
3
Main developments in 2016 and main Priorities for 2017
My Facility Configuration
Open Discussion
Slide4Facility Administrators06-February-2017IMPACT – Facility Administrators
4
Facility
Administrator role was discussed and approved in the Intervention Management Working
Group (IMWG)
of April 2015
Split
responsibilities of configuring a Facility and coordinating the activities
Facility
Administrators are the only people with rights to modify the configuration for a Facility (locations, systems, roles, masks, intervention periods
…)
Maximun
2 Facility Administrators per Facility
Slide52016 Development5Professional Visits procedure (EDMS: 1476151
)
Harmonize the declaration and organization of Professional Visits at
CERN
Integration with PRT (CERN’s Pre-Registration Tool)
Reduce ping-pong communications between visit organizers and Registration Service
06-February-2017
IMPACT
– Facility Administrators
Slide62016 Development6Integration with ADaMS 3Anticipate 24 hours prior the access starts the propagation of data
Reduce the stress in ADaMS and speeds up the access propagation
06-February-2017
IMPACT
– Facility Administrators
Slide72016 Development7DIMR v2 procedure (EDMS: 1688444
)
DIMR V1 was based on the 2006 ALARA rules
DIMR V2 is based on the new ALARA rules (EDMS:
1244380
)
Goal: EYETS 2016-17
06-February-2017
674 DIMRs created
since 11
th
November 2016
IMPACT
– Facility Administrators
Slide82016 Development8Blocking participants/activities when estimate doses are overcome
Information coming from the Operational Dosimetry system
Blocking activities:
When an activity estimated collective dose is overcome then this activity will be Interrupted and a message will be displayed to users.
Blocking participants:
When the participant for an activity overcome the estimated individual dose IMPACT will set a flag in the data that is shared with ADaMS to block the access to this user.
This information is displayed in IMPACT.
Under discussion with ADaMS 3 to show the information in the ADaMS kiosk
06-February-2017
IMPACT
– Facility Administrators
Slide92016 Development9New activity form UI
Modernize the complex activity form existing in IMPACT
Improve user experience with a cleaner interface
Effort to be continued in 2017
06-February-2017
IMPACT
– Facility Administrators
Slide102016 Development1012 IMPACT releases along 2016
Total of 787 tasks implemented
06-February-2017
IMPACT
– Facility Administrators
Slide112016 Development1106-February-2017
IMPACT
– Facility Administrators
133 Professional Visits
944 Guided Visits
131 Radiography
224 Electrical
Lockouts
23 Cryogenic Lockouts
20 Clusters
Slide12Main 2017 Development Objectives12IS37 (EDMS 1560185
- Estimated for April)
CERN's Disable/Enable Alarm
level 3 - safety
procedure
implemented
in EDH in the year 2000 following the Safety Instruction 37
Along these years using the IS37 procedure, users have identified improvements that shall be implemented to make this form more in line with the actual working procedures, and correct some of the small weaknesses that presents
Work Dose Planning (EDMS
1722524
)
From Excel to the
Web
Better integration with DIMR v2
06-February-2017
IMPACT
– Facility Administrators
Slide13Main 2017 Developments Objective13Dashboard and Reporting
Extensive work on analysing all potential use cases:
List of my activities/safety documents to approve by me
Do I have access to intervene for the activities where I’m participant?
…
Maintenance
New Facilities
North Area Beam Lines, Neutrino Platform, AD Experiments
Others
Tir
Radio v2,
DIMR
v2.1, Fire Permit v1.1, Piquet activities, RP Approval review…
Users Requests
06-February-2017
IMPACT
– Facility Administrators
Your feedback / input will be welcome!
Slide14How can I stay tuned? 14IMPACT Home Help Page
Intervention Management Working Group
meetings
:
New organisation
Calendar for 2017
9th March
18th May
14th September
16th
November
Trainings
SIR Courses
IMPACT fundamentals and Fire Permit
Classroom course Advanced session
Professional Visits Ongoing
What is new?
IMPACT Release notes
IMPACT
– Facility Administrators
06-February-2017
Slide15My Facility Configuration15Mask definition
Locations
Systems
Intervention Periods
Roles
06-February-2017
IMPACT
– Facility Administrators
Slide16Mask Definition and Usage16A bit of history of the Activity Mask:Back in 2011 different needs where expressed by
coordination teams for
custom
“activities” per
facility
LHC
Operators requested a custom configuration for activities declared in the
LHC Machine
during an
Intervention Period
of type operation
Guided Visits, Professional Visits and Radiography Visits are
type
of activities that requires custom data
IMPACT
– Facility Administrators
06-February-2017
Slide17Mask Definition and Usage17How a mask is selected:3 properties determine the mask to be selected:
Facility
Intervention Period
Activity Type
IMPACT
– Facility Administrators
06-February-2017
-
+
Precedence
Slide18Mask Definition and Usage18After 5 years of usage, can we unify (as much as possible) the Facility masks?
Maybe unification is difficult but
simplification
can be a first target
Simplifying the mask will help:
Users declaring activities
Approvers to focus in what is important
Improve quality of the data
Harmonization of the usage of IMPACT along facilities
Field Visibility
Report
to analyse the usage of the masks
ATLAS mask review in 2015 / 2016 (EDMS:
1562693
) by Michel Raymond
IMPACT
– Facility Administrators
06-February-2017
Slide19How locations are used in IMPACT and the link with AIS locations19Timeline
:
2014: First analysis to better understand Facility needs
2015: Interviews with Facility Administrators to build the Facility Tree
November 2015: New locations repository in IMPACT
Some
constraints to keep in mind
A location can’t be part of 2 facilities
In an activity we can’t have locations outside the activity
facility
Locations without Radiation Classification Area will be hidden (RP is pro-actively classifying all new locations
)
If the activity has an impact
in other
facilities then the requestor can use the field Impacted Facility
Facility Coordination team of the impacted facility will need to approve the activity
IMPACT
– Facility Administrators
06-February-2017
Slide20How locations are used in IMPACT and the link with AIS locations20Lifecycle
of buildings
New
buildings
Automatically added to the “Surface and other facilities" Facility
Floors and
rooms
If the parent (floor :: building, room :: floor)
belongs entirely to the facility
,
then
locations will be automatically added to the parent.
Otherwise we will need to contact group owners to better understand where these locations should be added
Others
Initial discussion with ADaMS 3 to manage
Access Points
to access a given location in the Location
repository (today is IMPACT who keeps this data and is not shared with other systems)
Raisin injects custom location properties to the
repository, this data is then propagated to IMPACT
IMPACT
Locations report
IMPACT
– Facility Administrators
06-February-2017
Slide21Locations Application21IMPACT – Facility Administrators
06-February-2017
Jan
Janke
Daniel Garcia
Baldomir
Matteo Mara
FAP-AIS-GI
Slide22After Location presentation22If I want to change the structure or properties of my location:
Create a
Service Now
ticket
We will analyse your request, identified the feasibility of the change and depending the complexity we might ask you to do the change directly in the Location repository guiding you on the process or we will do it on your behalf
IMPACT
– Facility Administrators
06-February-2017
Slide23Location – ATLAS Example23
IMPACT
– Facility Administrators
06-February-2017
Facility
Grouping
Building
Floor
Local
Equip
Souterrain
Slide24Systems24A bit of history:By default, most of the facilities use the systems defined for LHC Machine.
Some facilities as Alice, ATLAS, CMS,
LHCb
, Computing Facilities or GIF personalized their system
tree.
In the past it was possible for Facility Administrators to edit their own system tree (functionality only used by 1 Facility so it was decommissioned 3 years ago)
Weakness
No link between Facility and System,
you can have an activity for ALICE where the system belongs to SPS.
8260
activities with conflicts
IMPACT
– Facility Administrators
06-February-2017
Slide25Systems25Effort to review and improve systems (IMWG)Is it accurate the list of systems declared?
Is IMPACT the best tool to define systems for a facility?
How to avoid conflicts between systems and facilities?
Roles
System Approver
Approves the activity where the system is declared
System Responsible
Has same privileges as the activity responsible
IMPACT
– Facility Administrators
06-February-2017
Slide26Intervention Periods26You are the responsible of maintaining the intervention periods for your facility:IMPACT
Intervention Periods
screen
Operations:
Create
Edit
Delete:
Only if no activities are already using it
Type of Intervention Periods
Technical Stop, Extended Technical Stop, Shutdown, Operation, Any time
Any time
To be reviewed to analyse if we can remove it
Operation
on-going discussion on piquet activities for TI operators
IMPACT
– Facility Administrators
06-February-2017
Slide27Roles27You are the responsible of maintaining the roles in your facility:IMPACT
Role Assignment
screen
Operations:
Create
,
Edit
&
Delete
: Only for Roles where the target facility is your facility
IMPACT
help page
will guide you on the
process (only
avaiable
within CERN network)
It’s possible to assign a role to an e-group
Warning!
Many-many-…-many people can suddenly inherit a role if the e-group is misused
IMPACT
– Facility Administrators
06-February-2017
Slide28Roles that you can manage28
Role
Usage in
Targets
Facility Coordinator
Activity
workflow
Activity Change Request Workflow
Your facility
*
Intervention Period
Facility RP
Activity
Workflow
Activity Change Request Workflow
DIMR document and workflow
Your facility
*
System Approval
Activity
workflow
Your facility
*
System or Org Unit
System Responsible
Person with this role has same
rights on the activity as the activity responsible
Your facility
*
System or Org Unit
Facility Safety Approval
Activity
workflow
Activity Change Request Workflow
Your facility
*
Intervention Period
VSO
(Visit Safety Officer)
Professional Visits (by default DSOs)
Facility
Facility RSO
Not
used anywhere
… Will be deleted in IMPACT
Facility Operator
Not
used anywhere
… Will be deleted in IMPACT
TSO, RPO, LEXGLIMOS, RPE, RSO,
Exp
RSO
….
U
sed
in some safety procedures and managed in AIS Roles
IMPACT
– Facility Administrators
06-February-2017
Slide29Creation of new Facility29Template to request a new facility or changes for an existing one: EDMS 1550165Concept of Facility was introduced by IMPACT back in 2011, but nowadays more systems are starting to use this category
Ongoing discussion to
find a better definition for the concepts
Facility
,
Sub-facility
,
Complex
… as well as the proper procedure to declare these categories at CERN
IMPACT
– Facility Administrators
06-February-2017
Slide30Open discussion3006-February-2017
IMPACT
– Facility Administrators
Main developments in 2016
Main Priorities for 2017
My Facility Configuration (Locations, Systems, Masks, Roles, Intervention Periods
…)
Slide31Slide32Backup slides3206-February-2017
IMPACT
– Facility Administrators
Slide33Mask upgrade ATLAS33
Block
Fields
Current
To be done
DIMR
not used (for the time being)
Collapse the block by default
WHEN
Baseline dates
not used
to be hidden
Schedule fields (intervention period, schedule dates,…)
to be shown only:
if you can edit
or if not null
“Date”
Misleading
Change label to “Proposed Start Date”
“Earliest/Latest”
Wrongly used
to be hidden
“Warning time”
to be hidden
“Granted time comments”
to be hidden
HAZARDS
Activity Hazards
not used as it should
to be mandatory
“None” option shall be select when no hazards (instead of leaving the block empty)
Co-activity Hazards
2 ‘hazards’ in 2015 (see list)
to be hidden
Location Hazards
17 ‘hazards’ in 2015 (see list)
to be hidden
DOCUMENTS
(See list)
for information
IMPACT
– Facility Administrators
06-February-2017