Increasing Students/Graduates Employment Readiness - PowerPoint Presentation

Slide1

Increasing Students/Graduates Employment ReadinessJoint staff training eventMadrid, 18-22 May, 2015The Role of Intermediary OrganizationsThis presentation was prepared within the framework of the Strategic Partnership project “GRADual: Increasing Students/Graduates Employment Readiness” (no. 2014-1-LT01- KA203-000645). The project is supported by the Erasmus+ programme which is executed in Lithuania by the Education Exchanges Support Foundation.The contents of this presentation do not necessarily reflect the position or opinion of the European Commission. Neither the European Commission nor any person/organisation acting on behalf of the Commission is responsible for the use which might be made of any information contained in this presentation.Slide2

Programme designProgramme marketing and promotionEngagement of host companies and institutionsCandidate requirements, recruitment and selectionLegal and financial programme managementProgramme monitoring / measuring programme impactSpecial programmes and services2The Role of Intermediary OrganisationsMadrid, 18-22 May, 2015Joint staff training eventSlide3

3Programme designThe Role of Intermediary OrganisationsMadrid, 18-22 May, 2015Joint staff training eventSlide4

Programme Design Start with end point – what do you want to achieve? Vision/values. Engage stakeholders & experts in these discussionsSustainabilityResource to growLeave open opportunities for growthCommunicationsReview – don’t be afraid of changeE.g new internship length for 2015JUST DO IT!! Try and learn4IO MissionHow does the programme help achieve this?What do we want participants to gain?How do we achieve this?What internal resources do we need?Joint staff training eventMadrid, 18-22 May, 2015Slide5

Programme design5Madrid, 18-22 May, 2015Joint staff training eventSlide6

6Programme marketing and promotionThe Role of Intermediary OrganisationsMadrid, 18-22 May, 2015Joint staff training eventSlide7

P4VSALTIREFUE Students Graduates Universities: top management and faculties Private Business/Organisations (including intergovernmental organisations) For interns, we target penultimate year undergraduate students only. By this point in their studies students should have good academic and some work experience. It also means companies can recruit the interns as graduates should they wish to the following year. For host companies, we target CEO level so the supporter has the ability to sponsor interns and ensure a positive experience. Companies are targeted globally. For universities, our strategic supporters are University Principals and our operational supporters are Careers Services. For funding, we target prospective and actual donors who are normally high net worth individuals. Undergraduate students (3rd or 4th students) Graduate students (official Master programmes) Recent graduates (maximum 30 years of age; degree obtained within the last 4 years) Universities (Rectors and Vice-Rectors, Faculty Deans, School Directors, Careers Services) Public and private companies and organisations Madrid, 18-22 May 2015Joint staff training event7Main target groupsSlide8

P4VSALTIREFUE University Career Events/Fairs Business Sector Fairs (Career Corner) Presentations at national/international thematic eventsCareer orientation/counseling services Guidance in summarising skills and achievements in appropriate formats Secured international placements in world leading organisations and companies (scholarships available) Secured local placements Pre-departure orientation- Personalized assistance during the international internship period- Assistance in building international profile or early career path Early entrance to professional networks Personalized assistance/preparation for international competitions (graduate/talent/young professional programs). For interns, we have Brand Ambassadors on every university campus in Scotland. Brand Ambassadors are Scholar Interns who participated on the programme the previous year and volunteer their time to promote the programme to younger year groups. While on their internships the students also complete blogs which are powerful tools for promotion. Internship platform: Talentoteca.es Facebook, LinkenIn and Twitter Minisites for specific programmes Press releases sent to university career services

University career/job fairs

Programme brochures

Madrid, 18-22

May

2015

Joint staff training event

8

Marketing and

promotion

for

students

&

graduates

Slide9

P4VSALTIREFUE Short-term paid training opportunities for university personnel:opening new possibilities for scientific research developing joint initiatives between universities and businessesadditional possibilities to renew study programmes and the teaching content with most sought-after information and knowledge Competence building for university career/international relations specialists Easier access to world leading companies & organisations For universities, we focus on marketing the programme to their agenda. Current priorities are widening access and internationalization which our programme is well placed to provide. A member of our team will visit every university campus at least once during our recruitment drive to deliver presentations to interested students. We also supply relevant case studies. Press releases and programme brochures (digital format) sent to university career services, rectors'/vicerectors' offices, faculty deans/vicedeans, professors Networking and face-to-face meetings Sponsorship / participation in university career/job fairsMadrid, 18-22 May 2015Joint staff training event9Marketing and promotion for universitiesSlide10

P4VSALTIREFUE Deepening students’/academic staff’s knowledge and understanding of the organisation’s goals, principles and activities and contributing to the visibility of the organisation Improving geographical diversity within the organisation Advertising opportunities during University events, website, promotional materials Pre-selection of candidates according to the requirements identified Early involvement in the training process of your potential employees Talents search and management Direct contacts with academic staff of 5 Lithuanian universities One channel for communication with 5 universities. Introductions are normally made through the existing network and begin with a face-to-face meeting A Host Company Brochure is supplied which can be shared throughout the organization We also supply relevant case studies for companies focused on impact Host companies also enjoy following their interns’ blogs Networking and face-to-face meetings

Programme

brochures

Press releases sent to general and

specialised

media

One channel for communication with universities

Madrid, 18-22

May

2015

Joint staff training event

10

Marketing and

promotion

for

host

organisationsSlide11

P4VSALTIREFUE For member companies of the Confederation / the government / European stakeholders: participation in meetings, conferences, discussions about youth employment etc.For donors, there’s a strong relationship built with our CEO. They are invited to special events and receive reports focused on impact and value for money. For all target groups and stakeholders: Deep linkingMadrid, 18-22 May 2015Joint staff training event11Marketing and promotion for other stakeholdersSlide12

P4VSALTIREFUE Web portal www.partners4value.lt Virtual ad campaigns For students/graduates: Web portal www.partners4value.lt; Virtual and campaigns Career orientation events organized by the P4V Social media; Radio interviews Special pages within university web portals For university personnel: Via university channels For companies in Lithuania: Space devoted to the programme in the LPK web portal Information in LPK’s newsletter LPK events Individual meetings with companies For enterprises/companies abroad: Personalised e-mails Leaflets Student Blogs Website Case studies

Brand Ambassadors

On Campus Events

Existing Network

Corporate website

Internship platform: Talentoteca.es

Facebook

,

LinkenIn

and Twitter

Minisites

for specific

programmes

Press releases sent to university career services

University career/job fairs

Programme

brochures

Career orientation events

Madrid, 18-22

May

2015

Joint staff training event

12

Marketing

tools

/

materials

used

for

programme

promotionSlide13

Engagement of host companies and institutions13The Role of Intermediary OrganisationsMadrid, 18-22 May, 2015Joint staff training eventSlide14

Madrid, 18-22 May 2015Joint staff training event14IO role in the engagement of host organisations Proactive participation in specialized business fairs/Career/HR events Identification of host organisations to be targeted and engaged Designing individualized messages, talent attraction strategies Contacting, telephone, Skype or face-to-face meetings with HR personnel Exchanging information on proposed cooperation modality, mutual benefits, responsibilities of each party and similar Initiating cooperation, if agreed. Slide15

P4VSALTIREFUE A thorough identification of a company’s/organisation’s profile, existing interactions with universities, internship policy (if applicable) Offering individualized relationships management Setting quality assurance mechanisms Ensuring regular feedback process Building long-term partnerships based on multiple interactions (students/graduates internships, short training visits of university personnel, joint projects and other) The most powerful tool in bringing new companies onboard is word of mouth through previous hosts, sponsors and donors. Engaging host companies in Scotland is primarily achieved through our Alumni Network (source of 25% of our internships) and Entrepreneurial Scotland. Engaging host companies outside Scotland is achieved through GlobalScot network and regional ambassadors. We also have a full-time member of staff in Boston who heads up North American company recruitment. Deep linking Identification of a company’s/organisation’s profile, existing interactions with universities, internship policy (if applicable) Individualized relationships management Quality assurance and feedback mechanisms

Building long-term partnerships based on multiple interactions

Word of mouth through previous host

organisations

and interns

Periodic impact studies

Madrid, 18-22

May

2015

Joint staff training event

15

How

do

IOs

engage

host

organisations

?Slide16

P4VSALTIREFUE Host organisations having an internship policy or previous internships experience Commitment to provide mentoring and supervision services Commitment to organize the results and competences review at the end of internship and to provide the intern with the Traineeship Certificate Host companies must be able to offer interns: A global outlook Exposure to senior Execs Networking opportunities A project of real commercial significance Host companies are selected based on the strength of the internship project submitted and their ability to provide the above Host organisations are accepted based on their commitment to comply with programme characteristics and requirements Madrid, 18-22 May 2015Joint staff training event16Requirements and selection of host organisationsSlide17

P4VSALTIREFUE Geographic scope: EU countries + Turkey and Montenegro (as per the Erasmus+ eligibility criteria) Around 100 companies/organisations, including: Intergovernmental organisations European and local NGOs Think-tanks Institutes/Foundations SMEs Offices of multinational companies abroad and in Lithuania Lithuanian Embassies/Consulates in EU countries Lithuanian companies Geographic scope: international internships account for a minimum of two thirds of our internships, with the remainder based in Scotland Number of companies: 50-100 per year, 10-20% of which will be new companies. Vast majority are private companies. The main sectors we work with, in order of largest share: Technology Financial Services Life Science Oil and Gas Food & Drink Renewable energy Transport Consultancy Third Sector

Manufacturing

Legal

Geographic scope: national for undergraduates; global for graduates

Number of companies: over 300 per year

Primarily large private companies and multinational corporations, although we also have interns at start-ups, SMEs, foundations, governmental and business organizations, ....

- Sectors: we are open to all sectors, although the principle sectors represented are:

Technology

Aerospace

Chemical / Pharmaceutical

Energy

Financial Services

Consultancy

Distribution

Infrastructures

Madrid, 18-22

May

2015

Joint staff training event

17

Profile

of host

organisationsSlide18

Candidate requirements, recruitment and selection18The Role of Intermediary OrganisationsMadrid, 18-22 May, 2015Joint staff training eventSlide19

P4VSALTIREFUE Students for international internships: Last year Bachelor level (with rare exceptions 3rd year students) or Master level Graduates: Recent graduates (12 months after graduation date) pre-selected for an international internship by the Sending University before their graduation date EU/3rd country nationals enrolled in continuous studies in any of 5 universities participating P4V General: Language, computer and professional skills aligned with host company requirements Study programme corresponds to the content of the internship programme High motivation to learn and to use internship results during their continuous studies/early career Good spoken/written English Good academic performanceGeneral: In the penultimate year of undergraduate study at a Scottish university. Completing a full course of study at a Scottish university. Students from Scottish universities studying abroad for a year or semester can still apply, with Skype interviews used in place of speed interviews. Passionate about representing Scotland and building a more dynamic and vibrant Scottish economy for the future. Students: Must be a registered student while carrying out the internship 50% total degree credits passed Specific requirements in each University Graduates: Spanish citizenship or valid Spanish residence permit Maximum age of 30 at the moment of applying

In possession of an official University Degree obtained in the last 4 years

No previous participation in other graduate internship

programmes

No previous professional experience (work contracts) related with their University Degree

General:

Language, computer and professional skills criteria are set in line with the requirements of the host company

Madrid, 18-22

May

2015

Joint staff training event

19

General

candidate

requirementsSlide20

P4VSALTIREFUE Master level students Graduates after Master degree studies Social sciences (Economics, Business Administration) Computer Sciences The majority of our internships are open to students of all academic backgrounds. The main exceptions are engineering, lab based and IT roles, where a more specific skills set is required. Our internships are open to students/graduates of all academic backgrounds, although the most frequent profiles requested by host companies are: Social Sciences (Business Administration, Economics) Engineering (Computer Sciences, Telecommunications, Aeronautical, Industrial, Chemical) With respect to other academic areas, the most common profiles requested are: Sciences (Chemistry, Biology, Mathematics, Physics, Pharmacy) Humanities (English and Spanish Philology; Translation and Interpretation)Madrid, 18-22 May 2015Joint staff training event20Most frequent candidate profiles requestedSlide21

P4VSALTIREFUE P4V does not carry recruitment Promotion and recruitment activities on university campuses Previous programme participants or Brand Ambassadors lead recruitment activities on their own campuses. Activities are student focused and range from informal information evenings to mock interviews. The Saltire Foundation team also works with the Careers Services at each university to deliver Information Sessions Online promotion: corporate website, internship platform (www.talentoteca.es), social media (Facebook, LinkenIn and Twitter) Press releases and promotional material (digital format) sent to university career services, student and alumni associations, youth information centres, specialised media University career/job fairsMadrid, 18-22 May 2015Joint staff training event21Recruitment procedures carried out by IOsSlide22

P4VSALTIREFUE The two stage pre-selection process is organised in case of student / graduate international internships: During the first stage the candidates submit their CV to the sending university, who is responsible for pre-selecting the candidates meeting the academic criteria established at institution's level. The list of qualifying candidates is submitted to P4V coordinators The second stage is organised by P4V coordinators who conduct a motivational interview to best match a participant's mobility objectives/career perspectives with the receiving organisation's criteria set P4V provides host organisations with 1-3 candidates’ profile documents for final decision (if needed, telephone, Skype or face-to-face interview may be organised) Online application – covers background, aspirations, experience, core competencies and CV/resume Speed interview – 2x 15 minute interview with a team member and an Alumni Successful candidates receive a list of internships and submit cover letters for the roles they are interested in Based on cover letters, online application and interview feedback candidates are shortlisted for specific internships The host company then interviews and selects their candidate The host company provides Saltire with feedback which is shared with relevant candidates to ensure their professional development The process is designed to test core competencies sucha as: leadership potential; ability to adapt and cope; teamwork; ambassadorial skills; and understanding of and fit with vision and value of the Saltire Foundation & Entrepreneurial Scotland Applications are carried out online (Talentoteca.es and specific minisites) for the centralization and management of the candidatures and selection process. CV, academic record, foreign language certificates, killer questions, ...

Selection procedures carried out by FUE may include some or all of the following:

Preselection

/

shortlisting

Tests: language skills, numerical skills

Interviews: telephone and/or personal

Thomas International Personal Profile Analysis

Video Pitches- Group Dynamics

Full assessment centre (national and/or

international)

Pre-selected candidates are sent to the host company, which will carry out its own selection procedures. Number of candidates sent per position available depends on host company’s requests (normally between 4 and 8)

Madrid, 18-22

May

2015

Joint staff training event

22

Selection

procedures

carried

out

by

IOsSlide23

Legal and financial programme management23The Role of Intermediary OrganisationsMadrid, 18-22 May, 2015Joint staff training eventSlide24

P4VSALTIREFUE As per the Joint Cooperation Agreement on the establishment of the “Partners for Value” Initiative signed on 21 November, 2013 the Confederation and its assigned Manager ensures coordinating role of the Initiative. The Manager in close collaboration with participating universities may develop new project proposals and submit them for funding on behalf of “Partners 4 Value”.As of 1st of July, 2014 the “Partners 4 Value” Consortium is accredited with the Higher Education Mobility Consortia under the Erasmus+ programme, 1 Activity for the period of 2014 – 2016 (Project No. 2014-1-LT01-KA103-000386) and the financial grant for mobility activities for 2014/2015. The Confederation and its appointed Manager is responsible for coordinating the Consortium and managing the grant. Legal SF has a contract with every student participating which manages our relationship with the student and their relationship with their host company.Financial If a student is on an international internship the Saltire Foundation is responsible for covering all their costs, including flights, accommodation, insurance, visas and a weekly stipend. We then invoice the host company and the student’s university. If the student is on an internship in Scotland, the host company pays them directly at or above the living wage. The host company does not pay anything to Saltire for the match and there is no cost to the university.Legal FUE is responsible for complete management of programme agreements and annexes (preparation, ensuring signatures and distribution, updating/adapting contents, etc)FUE is responsible for complete management of national Social Security issuesFinancial FUE is responsible for complete financial management: programme budget; invoicing host companies; payment of all programme expenditures (monthly stipend to participating students; insurance; social security; tutors, trainers and professors; training materials; etc.); withholding of taxes; fiscal certificates; ….Madrid, 18-22 May 2015Joint staff training event24Legal and financial management: IO roleSlide25

P4VSALTIREFUE Participation costs (training activities) account for 86,7 % of the budget:students/graduatesuniversity staff Mobility organisation costs (administrative costs) account for the remaining 13,3 % of the budget. Our budget is aligned to programme participation and is reevaluated annually due to continued growth. Currently, 90% is allocated directly to running the programme and around 10% for staff and administrative costs.For international internships, the estimated cost of each internship is 5-6k GBP. This cost is met entirely through host company and university contributions. The host company will pay 3-5k GBP (they select contribution level) of this and the university 2k GBP per participant. Each programme has its own budget structure depending on specific characteristics. Principal budget lines may include some or all of the following: Student/intern stipend Training plan / Academic programme Administrative costs (FUE) – 10% Administrative costs (University) – some universities do not charge administrative costs; others may establish a percentage (normally 10%) or a fixed sum/intern (between 50 and 250 €) Social Security and/or private insurance Promotional materials / website Recruitment / application toolsMadrid, 18-22 May 2015Joint staff training event25Legal and financial management

: general

budget

structureSlide26

P4VSALTIREFUE P4V uses only the tools developed by the EC for Erasmus+ grants management: Mobility Tool Erasmus+ Online Linguistic Support (OLS) Licence Management System Invoicing tools FUE has external legal, fiscal and accounting advisors which are consulted when needed. Agreements are generated by Talentoteca, our programme management platform. For everyday financial management we use Navision (ERP). Invoices Payments Fiscal certificates Social Security issues (registration, deregistration, sick leaves ….) are controlled internally on Navision and Talentoteca. Day to day procedures are externalised.Madrid, 18-22 May 2015Joint staff training event26Legal and financial management:

toolsSlide27

27The Role of Intermediary OrganisationsProgramme monitoring / measuring programme impactMadrid, 18-22 May, 2015Joint staff training eventSlide28

P4VSALTIREFUE P4V is overall responsible for monitoring of the programme. Activity monitoringFinancial monitoringResults monitoring P4V collects data from participating partners, aggregates it and provides synthesized reports to the Erasmus+ managing authority, top management of 5 participating universities and the Confederation. #students/graduates provided with career orientation/counseling services #students/graduates sent for international and local internships; #university staff for short training visits; company/organisation engagement, company/organization satisfaction, intern satisfaction. Financial Monitoring - income and expenditure Student Recruitment Monitoring – measuring popularity Internship Monitoring - ensuring quality of internship/experience Alumni monitoring – to measuring impact in the short, medium and long term Host Company Monitoring - ensuring quality of interns/experience University Monitoring – ensuring University Partners remain engaged and supportive Stakeholder Monitoring – continuation of partnerships Financial Monitoring - income and expenditure Dissemination Monitoring – followup and evaluation of dissemination impact at universities and in the media a social networks Recruitment Monitoring –evaluation of recruitment results / trends Internship Monitoring - quality and results of internship/experience Host Company Monitoring - ensuring quality of interns/experience, company compliance with programme norms; identification of new business requirements; identification of potential new business partners

University Monitoring – ensuring university partners remain engaged and supportive; identification of potential new university partners

Stakeholder Monitoring – continuation of partnerships

Alumni monitoring – to measuring impact in the short, medium and long term

Madrid, 18-22

May

2015

Joint staff training event

28

IOs

role in

programme

monitoringSlide29

P4VSALTIREFUE#students/graduates provided with career orientation/counseling services - CV/profiles data base Students/graduates & university staff participation – Ersmus + Mobility Tool instrumentStudents/graduates participating in local internships - excel spread sheetCompany/organisation engagement - partners databaseCompany/organization satisfaction – asking directly for feedback and satisfaction. Intern satisfaction - regular or at least mid-term/end-of-internship contact with internship coordinator (P4V) and University coordinator; interns are asked to provide in the Alumni blog at www.partners4value.ltP4V plans to develop a tool for tracking Alumni professional career paths (up to 5 years after the internship performed). Currently it is done using the mailchimp.com platform. Financial Monitoring - review financial relationships with host companies and universities annually. Student Recruitment Monitoring –capture data from all candidates who are interested or apply Internship Monitoring - student blogs, feedback at half way and conclusion point Alumni Monitoring – feedback survey, ‘one year on’ and alumni survey, also informally through events, LinkedIn etc. Host Company Monitoring - feedback survey and personal communications University Monitoring –share information on participation, engage with programme design to ensure continued support and invite to events Stakeholder Monitoring –dissemination of information, engagement through events Procedures for monitoring actions are established in our Yearly Quality Plan (ISO 9001:2008). Monitoring is possible thanks to the tools available on our internship platform (Talentoteca.es), through our ERP (Navision), and through the organization of specific monitoring actions (mandatory internship reports; periodic surveys / questionnaires; special focus group sessions; …).Madrid, 18-22 May 2015Joint staff training event29How are items monitored?Slide30

Programme Monitoring at SaltireProgramme Monitoring at Saltire FoundationSet feedback expectationsOffer ‘office hours’ adviceLocal points of contact where possibleHost company check-insBlogsMake sure programme participants view peers as a support networkLeadership Development DayPrivate social media groups which nobody on the team has access to30Internal MonitoringScholar quarterly planning meetings (operational and strategic focus)Cross-programme learningBenchmark against vision and mission1. DefineInitial TeamScope and VisionContext and Stakeholders2. DesignAction Plan (goals, objectives)Operational Objectives3. Implement

Partnerships

Communication

4.

Analyse/Adapt

Incoming Data

Results and Assumptions

Operational Functions

Budgets

5.

Share

Lessons

Feedback and Evaluation

Learning CultureSlide31

P4VSALTIREFUE P4V acting in the capacity of the Consortium Coordinator is overall responsible for impact measurement. P4V through monitoring exercise collects relevant data that is needed for programme impact measurement and would be ready to provide this data in case the independent impact evaluation exercise would be commissioned by the National Managing Agency or Erasmus+ programme managers. P4V draws certain conclusions based on the data collected on the impact achieved, however believes that impact assessment should be an independent exercise. During the previous programme cycle (2010 – mid-2013) funds were allocated for independent impact assessment exercise that was carried by a private company. Saltire Foundation is entirely responsible for measuring programme impact which can be shared with stakeholders including universities, host companies and donors.FUE is responsible for measuring overall programme impact. Information collected is vital for programme improvement and is shared with corresponding stakeholders (participating universities, host companies; potential candidates; ….)Madrid, 18-22 May 2015Joint staff training event31IOs role in measuring programme impactSlide32

P4VSALTIREFUE # of host companies # of placements offered/year # of placements covered/year total # of candidates/year % interns hired by host company # of students who engage with SF on their university campus through recruitment events # of students who download our application form # of students who apply # and % of students shortlisted for interview # and % of students successful at interview # and % of students who gain an internship The above student # and % are also recorded by university to compare participation levels and encourage competition among university partners to increase application numbers and success rates Location, sector and # of host companies and % changes on previous years % types of internship % host companies who would host again Host company rates value intern brings business Participant skill set changes as a result of programme Participant destinations 1 year after participation % of participants employed by host company % of participants who rate their experience as crucial to securing graduate employment % of participants who remain engaged with SF Alumni # host companies / year # and % new host companies / year # of placements offered/year # of placements covered/year

% of placements covered

total # of candidates/year

% interns as per geographic origin: regional (Madrid Region), national (rest of Spain), international (other countries)

% interns as per geographic destination: regional (Madrid Region), national (rest of Spain), international (other countries)

% interns as per study area

# and % placements covered but not completed

Reasons why placements are not completed

Average permanence in placements (measured in months)

Intern satisfaction

Host company satisfaction

These items are monitored on 2 levels:

total FUE

total for each

programme

Madrid, 18-22

May

2015

Joint staff training event

32

Measuring

programme

impact

:

aspects

monitored

by

IOsSlide33

P4VSALTIREFUEM&E framework entails a mix of mechanisms with three purposes: Data and analysis: Erasmus+ specific progress and final reports Project progress report A project Lesson-learned log Validation: Field visits/spot checks to host organisations providing placements/training visits (limited budget available, thus have to be combined with other events/travels) Clients (mobility participants) survey/individual feedback Participants feedbacks reported on the blog Participation for obtaining feedback from partners and beneficiaries on progress: The end of programme (2014-2015) review organized for assessing the performance of the programme before starting the new programmatic periodUnderstand the importance of measuring impact for sustainability e.g. donors, universities, host companies, studentsBe clear on deliverables you want to measure and howMost appropriate methods of measuringAcknowledge this might not always be the easiest/quickest methodExamples: Interviews, surveys, external monitoring Use comparison where appropriate (e.g. ‘if not for my internship…’)Use impact effectivelyKeeping your alumni engaged to enable you to track longer term data Procedures for measurement of data are established in our Yearly Quality Plan (ISO 9001:2008).

Measurement of quantitative data is possible thanks to the tools available in our internship platform (Talentoteca.es) and through our ERP (Navision).

Measurement of qualitative data is carried out in several ways:

Mandatory internship reports provided by tutors and interns, using the tools available in our internship platform

Periodic surveys / questionnaires

Periodic focus group sessions

Madrid, 18-22

May

2015

Joint staff training event

33

How

do

IOs

measure

programme

impactSlide34

Special programmes and services34The Role of Intermediary OrganisationsMadrid, 18-22 May, 2015Joint staff training eventSlide35

Special programmes for … 35Specific host organisation requirementsSaltire Foundation adapts its programme to meet specific needs regarding: duration, admissions process or location. FUE designs ad hoc programmes adapted to specific requests regarding young talent developmentStudent internships in start-ups: Emprende tus prácticas Customised versions of FUE’s GAIA Programme: Telefónica Global Experience, TID Campus; Challenge by CINTRA; Alstom Talent Energydesigns other ad hoc programmes for specific companies geared towards the recruitment of young talent, in which the internship period is usually substituted by short intensive training programmes focused on a company’s business portfolio, products and services + professonal business skills which, upon successful completion, lead to a work contract within the organisation: HP

University

(

see

video);

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develops

special

communication

and marketing

strategies

to

attract

candidates

and

carries

out

integral

selection

processes

for

the

companySlide36

Special programmes for …36Specific academic profilesFUE runs several programmes adapted to specific career profiles:Cooperative education programmes for undergraduates, in cooperation with Universidad Autónoma de Madrid and the business lobby Círculo de EmpresariosCOOPERA: Business Administration and Economics students. COPE en Organización y Recursos Humanos: Psychology students majoring in Human Resources. Between 1997 and 2006, FUE also ran an internship programme specifically for undergraduate students in the field of humanities, in this case, in cooperation with the Regional Government of Madrid, who financed 60% of the cost.Online internships for Master students:e-START: Internships are conceived as pre-consultancy projects, carried out individually or in groups. The projects are proposed by host companies and validated by the university. Projects are directly related to the subject area of each participating Master programme (for example: labour risk prevention, quality management systems, environmental management, energy, business plans, ...).Slide37

Special programmes for …37Students with special needsP4VP4V recognises that participants from disadvantaged backgrounds often face challenges taking advantage of mobility opportunities. Concrete measures are undertaken for widening access for them. Identification and informing process will be ensured by individual universities (Widening Access focal points at universities). The P4V coordinators endeavour to individually assist identified candidates opening mobility perspectives including making special arrangements with receiving organizations or informing them about the funds allocated for the participants with special needs.Saltire FoundationSF has a Disability Policy and works with host companies to accommodate additional needs when needed.FUEWhen required, FUE has engaged the cooperation of specialised national organisations (such as ONCE) to accommodate special needs at the intern’s work-place in the host organisation.Fundación ADECCO is currently in the process of selecting 20 graduates with special needs to carry out internships at selected large corporations in the framework of FUE’s graduate programmes.Slide38

Special services for candidates / interns / alumni38P4VCareer counseling/orientation organized targeted events and individual consultationsGuidance in summarizing skills and achievements in appropriate formats individual consultationsPreparation for international competitionsJob search support entry level position adsAlumni engagement and networking Alumni informing new participantsSocial media group and social events for alumniAlumni space on www.partners4value.ltTargeted informing about new entry level positions proposed by international and local partnersSlide39

Special services for candidates / interns / alumni39Saltire FoundationLeadership Development Programme (LDP)LDP includes a mandatory pre-departure Leadership Development Day; Masterclasses and networking dinners and evening during their internships; visits to Scottish Development International Offices if relevant to their location; and a return reception and workshop. We also provide a return information book, with guidance on selling their experience and advice on graduate employment.Future Leaders Alumni Network All interns or Saltire Scholars can join. As Future Leaders, members are part of Entrepreneurial Scotland. The network connects future and current high impact leaders to accelerate entrepreneurial talent through a number of exciting channels:Mentorship Programme providing personal matches between current and future leaders Talent Matching to connect future leaders with opportunities within the wider Entrepreneurial Scotland networkAn online Network providing a safe space to connect with future and current leaders and share knowledgeEvents Programme including interactive workshops, masterclasses, dinners, social events and much more…Peer Support from likeminded, motivated, aspirational future leaders Ambassador Opportunities to represent the Future Leaders at exclusive Current Leaders eventsAccess to Entrepreneurial Scotland Regional Groups in London, Aberdeen and elsewhereQuarterly Updates to keep connected with one another and Entrepreneurial ScotlandSlide40

Special services for candidates / interns / alumni40FUECareer counseling/orientationFUE organises career counseling and orientation events / workshops / talks throughout the year in cooperation with different stakeholders. Events are tailored to target group characteristics (high-school students; undergraduate students; recent graduates; doctoral candidates, PhDs and researchers; etc.).FUE also provides written material regarding career counseling/orientation. Content and format are also adapted / tailored to the needs of different target groups.Intern HandbookDistributed to all interns before they begin their stay at the host company, the handbook includes practical information and advise regarding:FUE contact information (location, hours, telephones and emails for FUE staff involved in programme management)Rules and procedures from

A

to

Z

What

to

do in case of

illness

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Special services for candidates / interns / alumni41FUEMOVERS by FUE www.fue.es/moversbyfueA special initiative launched by FUE to award the excellence, motivation, enthusiasm and outstanding attitude of those recent graduates from our internship programmes (GAIA, CITIUS, OPTIMUS and STEP) who have obtained exceptional academic results and proven their commitment during their training period at their host companies. We have celebrated 2 editions (20 students selected in each edition) to date. The first group went to the University of Central Florida (USA), where they received an exclusive academic training taught by top experts. The second group travelled to London, where they had the opportunity of taking the “Masterclass for Young Leaders in Business” by the London School of Economics and Political Sciences. Both groups also had a programme of institutional visits.The 40 MOVERs by FUE are currently working on several group projects. We envision them to become our future Ambassadors.ForwardTo be officially launched in June 2015, we envision it to become a strong FUE alumni network. Forward is an online collaborative learning platform which will be available for FUE candidates, interns and alumni with a mix of free and paid further education/training activities, services and resources.Key DaysInspirational talks/sessions lead by invited speakers. Key days are organised for different target groups (interns & alumni; RH managers from partner companies; university staff and management; etc.)