ATHENS 2011 Special O lympics World Summer Games OBSERVERs PROGRAM Meeting with SOI 16 December 2010 DRAFT PROPOSAL Content ATHENS 2011 Observers Program 1 ID: 353269
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Slide1
Draft Proposal for Discussion
ATHENS 2011 Special Olympics World Summer Games OBSERVER’s PROGRAM
Meeting with SOI, 16 December 2010
DRAFT PROPOSALSlide2
Content
ATHENS 2011 Observer’s Program
1
Concept
2
Key Dates & Draft Proposed Schedule
3
Implementation
ATHENS 2011 Observer’s Program – Draft Proposal
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16/12/2010, SOI MeetingSlide3
PROGRAM’s OVERVIEW
Scope, Format and Collaboration with SOI
1Concept ATHENS 2011 Observer’s Program – Draft Proposal
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16/12/2010, SOI MeetingSlide4
Observer’s
Program Scope
A set of scheduled activities for around 60 Observers (coming from games organizing committees and bid committees of future Special Olympics World and Regional Games) that provide an opportunity to observe and learn from the organization and operation of the Games. ATHENS 2011 Observer’s Program – Draft Proposal416/12/2010, SOI MeetingSlide5
Observer’
s Program Format
ActivitiesProgram’s Registration – confirmation of the attendance of the tours and sessionsRoundtables – for functional areas that do not require a visit to a specific venue or site. Presentation by SOI to outline specific pointsPresentation by the ATHENS 2011 GOCObserve the operations during Venue visits. The visits will have a structured approach:Briefing
Venue tour that targets to identify differences in operations and points of attention
Debriefing
of the day
ATHENS 2011 Observer’s Program – Draft Proposal
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16/12/2010, SOI MeetingSlide6
Observer’s
Program Format
Support MaterialObserver’s ManualGOC’s Roundtables/Briefings’ PresentationsSOI’s PresentationsATHENS 2011 Observer’s Program – Draft Proposal6
16/12/2010, SOI MeetingSlide7
Observers’
Manual - Content Proposal
ProposedATHENS 2011 Observer’s Program – Draft Proposal716/12/2010, SOI MeetingSlide8
Observer’s
Program Roles & Responsibilities
ParticipantsFuture Special Olympics GOCs; Bid Committee members; Special Olympics global staff if deemed appropriate by the Regional Managing Director; and Staff of other global sporting events such as the Olympics and ParalympicsSpecial Olympics Observer’s Program World Games GuideGOC PresentersPresent roundtables & Venue Tour BriefingsConduct venue tours SOIProvides guidance and rules on the Special Olympics MovementEvaluates GamesGOC & SOI Observer’s Project TeamProgram OrganisersLogistics & Operational DemandsATHENS 2011 Observer’s Program – Draft Proposal
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Observer’s
Program Assumptions & Principles
Observers Program Fee No late RegistrationsMaximum 60 Observers + 10 ASFs per day (if ASFs wish to participate)Visit vs Full ParticipationEnglish will be the official language of the Observer’s program Scheduled ActivitiesParticipants fill in report to provide to SOINo extra material requests to be made during the Games to GOC staffATHENS 2011 Observer’s Program – Draft Proposal916/12/2010, SOI MeetingSlide10
KEY DATES & PROPOSED SCHEDULE
Schedule will be reviewed by the GOC’s FAs, Sport/Venue Managers
2Key Dates & Draft Proposed ScheduleATHENS 2011 Observer’s Program – Draft Proposal10
16/12/2010, SOI MeetingSlide11
Observer’s Program
Key Dates PreGames
Phase: Preparation periodMon, 17 January 2011: Program’s presentation (including proposed schedule) to the GOC FAs / Venue Mgrs / Sport MgrsMon, 31 January 2011: Schedule confirmation by the GOCTue, 1 Feb 2011: Registration startsFri, 15 April 2011: Registration closes/ All Fees paidFri, 15 May 2011: Manual published – e-formatTue, 31 May 2011: Manual printedRegistration Phase: Observers’ confirmation of participation to the scheduled activitiesTue, 21 June 2011: Registration opensWed, 22 June 2011: 2nd Day of RegistrationOperations Phase: Run scheduled activitiesWed, 22 June 2011: Program startsMon, 4 July 2011: Program finishes
Post Games
Phase:
Reports collection
Tue, 5 July 2011
to
Fri, 15 July 2011
ATHENS 2011 Observer’s Program – Draft Proposal
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16/12/2010, SOI MeetingSlide12
Observer’s Program
Proposed Schedule (21-27 June ’
11) ATHENS 2011 Observer’s Program – Draft Proposal1216/12/2010, SOI Meeting 1st day
2nd day
3rd day
4th day
5th day
6th day
7th day
Date
Tue, 21 June 2011
Wed, 22 June 2011
Thursday, 23 June 2011
Friday, 24 June 2011
Saturday, 25 June 2011
Sunday, 26 June 2011
Monday, 27 June 2011
ACTIVITIES
OBSERVER'S PROGRAM REGISTRATION
HOST TOWN - ERETRIA Lunch Break
OBSERVER's REGISTRATION (cont.)
MEETING WITH SOI/Observers Coordinators
FINANCE Roundtable
HCM (BK)
GOLF GLYFADA Venue Tour
PLANNING Roundtable
AIRPORT OPS - A&D Venue Tour
LICENSING Roundtable
OLYMPIC TENNIS CENTRE (USE) Venue Tour
AGHIOS KOSMAS FB 11-ASIDE Venue Tour
VOLUNTEERS Roundtable
FAMILY SERVICES Roundtable & Family Centre Venue Tour
Travel to Panathinaikon Stadium
OLYMPIC STADIUM (AT, VB) Venue Tour
HELLENIKON VENUE TOUR GY, HB, BD Venue Tours
LANGUAGE SERVICES Roundtable
DELEGATIONS ENTERTAINMENT & FESTIVAL- Roundtable & Festival's visit
CREDENTIAL Roundtable & UDAC Venue Tour
LOGISTICS Roundtable
MEDIA OPERATIONS Roundtable & Venue Tour
CEREMONIES DRESS REHEARSAL
OPENING CEREMONY
GLOBAL POLICY SUMMITSlide13
Observer’s Program
Proposed Schedule (28 Jun – 4 July ’
11) 8th day9th day10th day11th day12th day13th day
14th day
Tuesday, 28 June 2011
Wednesday, 29 June 2011
Thursday, 30 June 2011
Friday, 1 July 2011
Saturday, 2 July 2011
Sunday, 3 July 2011
Monday, 4 July 2011
SAILING ACADEMY
(SA) Venue
Tour
HOD Meeting
DAY OFF
VENUE TOUR (OW)
YOUNG ATHLETES
MARKOPOYLO VENUE TOUR (EQ)
MOC OPERATIONS Roundtable & Venue Tour
HEALTHY ATHLETES & MEDICAL SERVICES Roundtable
VENUE TOUR (KA) - competition and APB
DELEGATION SERVICES Roundtable
SOV Ops Roundtable
( Golden
Coast)
MAC & HEATHY ATHLETES CENTRE Venue Tour
TRANSPORT Roundtable & Depot
Tour
HONORED GUESTS & SOI HOTEL TOUR
MATP
TECHNOLOGY & TOC Roundtable & Venue Tour
SOV OPERATIONS Venue Tour
MAC & HEATHY ATHLETES CENTRE Venue Tour
VENUE TOUR OAKA (AQ, PL)
CEREMONIES DRESS REHEARSAL
SPECTATOR SERVICES Roundtable & BK
Tour
CLOSING MEETING WITH SOI & OBSERVERS
BLANOS (BO) Venue Tour
CEREMONIES Roundtable
CLOSING MEETING WITH SOI/Observers Coordinators
DEREE COLLEGE (JU) Venue Tour
HELLENIKON (SO, CY, FB 5-side, 7-aside) Venue Tour
YOUTH RALLY
CLOSING CEREMONY
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& Readiness
Steps to bring us to the get the Observer’s teams ready
3Implementation ATHENS 2011 Observer’s Program – Draft Proposal
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16/12/2010, SOI MeetingSlide15
Observer’s Program
Critical StepsGain approval by the GOC’s senior management & SOIAgree with SOI/GOC counterparts contribution to the programBrief and continuously update GOC& SOI counterparts
Define & implement registration process with SOIEnsure minimum number of participants (45 Observers)Agree on Observer’s Program fee & optionsFinalise table of content of the Observer’s ManualTrain the Workforce ATHENS 2011 Observer’s Program – Draft Proposal1516/12/2010, SOI MeetingSlide16
Observer’s Program
AchievementsProposal developedInitial schedule draftedFee calculatedSpace at the Olympic Indoor Hall secured (office, meeting room)
Needed Resources identifiedNo of Workforce (P, V)Technology EquipmentFF&EUpgrade passesTransport needsManual scope & content definedImplementation schedule draftedSlide17
THANK YOU!!!
Q&A
ATHENS 2011 Observer’s Program – Draft Proposal17
16/12/2010, SOI MeetingSlide18
Main actions/outcomes of meeting with SOI
Work with SOI to ensure minimum participation numbers (30 observers). With less participants program could be cancelled or changed formatSOI evaluation team (max 5 people) not to pay the observers fee – GOC is concerned only for the ceremonies tickets cost - if there is a gap in the budgetList of publications to be added in the Observers’ manual costIf an observers group brings in translators (1 per 10 people) they translators will not be a fee With regards to the HTP visit consider the shortest and quickest visit