Presented by John R Woodard MS GISP A Quick Introduction PROFESSIONAL 15 years practical experience of applying GIS to everyday issues GISP Geographic Information System ProfessionalCertification ID: 681428
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Slide1
GIS And Enterprise Architecture
Presented by
John R. Woodard MS, GISPSlide2
A Quick Introduction
PROFESSIONAL:
15
years practical experience of applying GIS to everyday
issues.
GISP (Geographic Information System Professional)Certification
EA (Enterprise Architecture)
Certification
GIS
Coordinator for Chagrin Valley Engineering, Ltd
EDUCATION:
MS in Geography/GIS from the University of Akron.
¾ finished with Masters
in Digital
Science at Kent State University.
PERSONAL:
Scuba Diver & Beekeeper (Yes, I deal with over 400,000 bees and sell honey!)Slide3
Today’s Format
PART 1: What?
Enterprise Architecture
Business Intelligence
Leadership Role
Current State vs Future State
PART 2 : Tools
Business On a Page (BOAP)
Goals
Technology Inventory & Lifecycle
Application Inventory & Lifecycle
Slide4
Can anyone tell me
what is an Enterprise System?Slide5
It seems as though everyone has
a slightly different
definition of Enterprise GIS
!Slide6
Wikipedia defines Enterprise GIS as ……
“Enterprise
GIS
is a
geographic information system
that is integrated through an entire organization so that a large number of users can manage, share, and use spatial data and related information to address a variety of needs….. “
that are: data
creation, modification, visualization, analysis, and
dissemination
While also providing
users with GIS capabilities, Enterprise GIS is also made available to other software systems, including those dedicated to Spatial function or those that can usefully benefit from the inclusion of spatial information or processing.
Taken
from Wikipedia:
https://
en.wikipedia.org/wiki/Enterprise_GIS
August 2015Slide7
http://wiki.gis.com/wiki/index.php/System_Design_Process
Figure 1.1 System architecture design is an analytic process that generates IT hardware and network capacity requirements from specified peak business workflow performance needs.Slide8
http://wiki.gis.com/wiki/index.php/GIS_Product_Architecture
Figure 7.1 Esri
ArcGIS System
EnvironmentSlide9
Ok, Woody so
what is Enterprise Architecture
?Slide10
TechTarget defines it as……………..
An
enterprise architecture
(EA) is a conceptual blueprint that defines the structure and operation of an organization. The intent of
an
enterprise architecture is to determine how an organization can most effectively achieve its current and future objectives
.
searchcio.techtarget.com/definition/
enterprise
-
architectureSlide11
Wikipedia (yes, again!)……………..
“Enterprise
architecture
(
EA
) is "a well-defined practice for conducting enterprise analysis, design, planning, and implementation, using a holistic approach at all times, for the successful development and execution of strategy. Enterprise architecture applies architecture principles and practices to guide organizations through the business, information, process, and technology changes necessary to execute their strategies. These practices utilize the various aspects of an enterprise to identify, motivate, and achieve these changes
.".
https://en.wikipedia.org/wiki/Enterprise_architectureSlide12Slide13Slide14
What is “Enterprise” and “Architecture”
Architecture =
The plan, blueprint, etc. Look at this like the drawings created by an Architect!
Enterprise =
“any collection of “roles/responsibilities” related things that have a common set of strategies/goals and/or single bottom line
.”*
Dr. Denise BedfordSlide15
What’s the difference between an Enterprise System and Architecture?Slide16
The difference lies in the overall objective of the
Enterprise…………..Slide17
When someone creates and deploys an Enterprise GIS it is to share the processing, querying, mapping, etc. capabilities through out an organization. Slide18
The Enterprise Architecture is created to organize and marshals all available resources to support the organization’s business statement, goals etc. It is a strategic plan that is considered the blueprint for success.Slide19
What is the value of a
system without a purpose?Slide20Slide21
Enterprise Architect
Business Architect
Data/Information Architect
Technology Architect
Applications Architect
Who works on an
Enterprise Architecture?Slide22
Enterprise
Architect
Is responsible for the
design, implementation, and management of the enterprise architecture. He will establish and maintain the architecture standards for the
organization. This architect will ensure that there are clear channels of communication through all levels of the architecture, while managing the governance processes.Slide23
Business
Architect
Must work
with the Enterprise Architect. He will assist the Enterprise Architect in developing the enterprise architecture and ensure that it aligns with the business objectives and goals of the company. Cyber-GIS
business
architect is expected to find and create strategies that will enhance the company’s business capabilities and architecture. He will take the lead in guiding the company through the process of establishing a business architecture that coexists and works with the enterprise architecture mode.Slide24
Data/Information
Architect
The
first role of this architect will be to establish clear and concise architecture principles for the company’s data and information. He will also perform data modeling create, update, the company’s data catalog. The Data/Information Architect will be responsible for establishing the controls and rules for accessing, distributing, and collection of the data.Slide25
Technology
Architect
This architect will
support the data/information and application divisions. He will be tasked with creating and maintaining the technology inventory and dictionary. This architect will be expected to create the resource model for all
Cyber-GIS capabilities. He will also keep the company informed of current and new technologies emerging in the market.Slide26
Applications
Architect
He will
maintain the company’s important business applications are aligned with Cyber-GIS business needs. He will review the company’s applications to control overlaps, while preventing gaps and redundancies in capabilities. This architect will design an application architecture that works with the existing enterprise architecture and supports Cyber-GIS
business goals and objectives.Slide27
Architecture Review BoardSlide28
Architect Review Board
The Architect Review Board tasked with ensuring that Cyber-GIS business, applications, and development practices all support and are compatible with the company’s enterprise architecture. This board will be the authority that grants and reviews all compliance exceptions or waivers requests. The Applications, Technology, Data/Information will form the body of the Architecture Review Board. This board will report to the Enterprise Architect.Slide29
Business Intelligence
Is a
set of techniques and tools
used to translate raw
data into
useful information for business analysis purposes. These technologies and techniques process large amounts of information to enable analysts to: identify
, develop
and find new business opportunities
.
The
goal is to transform this large amount of data into valuable information into new strategies and opportunities for an organization or business. Slide30
Borrowing from the field Enterprise Architecture, GIS professionals can add more value to their GIS enterprise systems and achieve a higher Return On Investment. (ROI)Slide31
Leadership
Someone
(you)
must “step up” and…
Develop a vision of what will be…………..
Provide an example and guide the system’s development.
Be decisive
Accept input and ideas
But choose a path.
A good leader knows when to follow, listen, and step back.
Good leadership = project “buy – in”Slide32
What is the state of the organization?
Or
The Present & The FutureSlide33
Current vs Future (“ To Be”)
State Architecture
CURRENT STATE
Where are we today?
What are the processes?
Who does what?
What is our IT & Technology?
Where are our competitors?
FUTURE (WHAT IS TO BE)
This will always be a vision of what is in the future.
It must be a shared plan embraced by all of the architecture components. (People)
This architecture must always look ahead and try to predict what future challenges will need to be met for the company to survive and prosper.
This will be a continuous process– (project
by project, decision by
decision)Slide34
The Design of
Enterprise ArchitectureSlide35
Project C
Enterprise
Architecture
Framework
Updated
Framework
Project B
Project A
Architecture Process
Development Process
Proposal
Design
Implementation
Post Implementation
Report
Key Question
Key
Question
Key Question
EIA Principles, Business Rules,
Standards
EIA Artifacts and Components
EIA Workflows, Roles, Tools
EIA Maturity Model & Assessments
EIA Internal Checklists & WorkflowsSlide36
A Framework
For Doing
Architecture
* Dr. Denise BedfordSlide37Slide38
EXERCISE 1
Can you suggest a GIS person/position
that would fill the roles in the
Enterprise Architecture Framework?Slide39
A Couple of Tools From Enterprise ArchitectureSlide40
CYBER GIS GIS
(BUSINESS ON A PAGE)
GIS SERVICES--------------- GIS CONSULTING ----------------
INTERNAL PROJECTS
PROGRAMMING
GEOGRAPHIC INFORMATION SYSTEM
ADVISING
TEACHING
- DEVELOP PROJECT PARTNERSHIPS WITH CVE DEPARTMENTS
- DEVELOP A NEED FOR GIS INPUT, DATA, ON COMPANY PROJECTS
- DEVELOP A GIS VIEWER SYSTEM FOR CLIENT CITIES & OFFICE STAFF
-INIATATE APPLICATION DEVELOPMENT
-WORK IN PYTHON, VBA, & DOT NET
- WORK WITH OPEN SOURCE
-DATABASE & GIS MODULES
-DEVELOP DATA MODELS
-DEVELOP MOBILE APPLICATIONS FOR FIELD WORK
-FIND OPPORTUNITIES FOR CONSULTING.
-CREATE RELATIONSHIPS WITH MUNICIPALITIES
- DEVELOP DATA/INFORMATION SHARING AGREEMENTS WITH COUNTIES
-RESEARCH & PURSURE GRANT FUNDED OPPORTUNITIES
- PURSUE OPPORTUNITIES FOR CONSULTING.
- PROVIDE THE BEST ADVICE& OPPORTUNITIES FOR CLIENTS
- ENCOURAGE COOPERATION OTHER COMPANIES
-PARTNER WITH OUTSIDE COMPANIES ON ADVISORY BOARDS
- PROVIDE THE BEST INSTRUCTION FOR GIS
- PROVIDE THE BEST INSTRUCTION FOR DATABASE/WEB PROGRAMS
- PROVIDE THE BEST MENTORING FOR INTERN/CLIENTS
Enabling
Strategic
Operational
1. ENCOURAGE PROJECT COLLOBORATION
2. ATTRACT AND RETAIN TALENTED STAFF
3. ENCOURAGE EXTERNAL PARTNERSHIPS
4. ENCOURAGE ASSOCIATION MEMBERSHIP
5. SUPPORT CONFERENCE ATTENDANCE & PARTICIPATION
6. FULFILL ALL CONTRACT AND LEGAL OBLIGATIONS
7. MANAGE COMPANY DATA AND MAPPING RISK
8. MAINTAIN HIGH SKILL LEVELS
9. PROVIDE A NURTURING WORK ENVIRONMENT
10. PROVIDE A GOOD BENEFIT PACKAGE
11. MANAGE FINANCIALS
12. MANAGE INFORMATION
13. BE A GOOD COMMUNITY MEMBERSlide41
____________________________________________(BUSINESS ON A PAGE)
SERVICES--------------- CONSULTING ----------------
Enabling
Strategic
OperationalSlide42
EXERCISE 2
Gather into small groups and use the next 15 minutes to fill in the BOAP worksheet
.Slide43
Establish Goals Slide44
How do we identify the Goals?
Start at the very top!
What is your main Goal for your GIS?
Focus on your capabilities!
Don’t worry about the small details now.
Work on finding what sub-goals can be formed that support a main goal. (I will explain this in a minute.)Slide45
How would you describe and
determine if your goals are correct?
How
it relates to the
organization or your plan.
What is the goals name: (keep it simple and direct)
How will you achieve this goal?
What can be expected from the goal when it is achieved (results)?
How
can you measure the goal’s success.
What is the time frame toward achieving the goal.
Goal Source: Where did the goal idea come from?
Dr. Denise BedfordSlide46
Simple goal hierarchy - structure
Dr. Denise BedfordSlide47Slide48
Managing goal descriptions Slide49
C
VE
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IS
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IVIS
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L
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ISH
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IS)
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oa
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T
o (
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i
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G
oal Hiearchy
IDG
oal Name
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ription of
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ment
Intended Resul
ts
M
easu
r
e
m
en
ts
T
i
m
e
fr
a
me
GI
S
SYSTEM
1.0GIS SYSTEMCreate an effiecient (GIS)A GIS that responds quickly to the needs of CVE or clients.
The amount of positive feedback5 years1.01.1Eliminate System RedudanciesEliminate, Remove, Prevent redudanc
ies occurring in the GIS system.A streamlined mapping and data flowTimed saved/Number of duplicate files/Employee feedback1 yea
r1.01.2User FriendlyMake the system quick and easy to understandCreate a system that is easy to learn and use.
User feedback/number of users/2 years1.01.3Keep Technology updatedKeep system hardware & tech current.Prevent system response lag times. Prevent "rush
" or reactive upgrades to software & technology.Use automated scripts & hardware specs to compare the company hardware vs market.5 yearsGIS DATA2.0ACCURATE DATAEliminate Inaccu
racies in the the GIS informaitonTo create a accurate dataset that is trusted by GIS users.Decrease in errors/Decrease number of data "fixes"/Decrease complaints
about dataset errors5 years2.02.1Clean dataDevelop a data "scrubbing" modelAutomate basic data cleaning methodsDecrease the time & m
anpower required to clean datasets/Increase the accuracy of the dataset.1 year2.02.2data/information standardsDevelop data/inform
ation standards about how to use, import, collect or distribute the datasets.Maintain a consistent methodology for working with company
data. Remove confusion about what can be done with the information.Reduce the number of data "misuse or released" incidents" over th
e course of a business quarter.2 years2.02.3Data SecurityDevelop standards, methods, and procedures for protecting company &
client sensitive data.Prevent the misuse, loss or theft of company or client data/information.Reduce the number of loss, accidents or theft incidents over the course of a busin
ess year.1
year
2
.0
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.4
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s w
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r
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/
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pani
s
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.
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s
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t
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c
omm
e
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ts to
CV
E
par
t
n
e
r
s.
5
ye
arsSlide50
EXERCISE 3
Each group should now create a Level 1 goal
and one or two sub-goals (for the level 1 goal)Slide51
Who does what?Slide52Slide53
EXERCISE 4
Each group should now create a
organizational role chart for their business or department
.Slide54
How will you measure the growth of your GIS?Slide55
CVE GIS (NASCIO)
LEVEL 0 (NOTHING)
LEVEL 1 (CREATING AWARNESS)
LEVEL 2 (ESTABLISHING A FOUNDATION)
LEVEL 3 (DEVELOPMENT)
LEVEL 4 (COMPLETION)
LEVEL 5 (EXPANSION)
LEVEL 6 (OPTIZIAMATION)
CVE Management
There is no one delivering a coordinated effort for the CVE GIS BA.
1.Begin to create the idea that the company needs a GIS BA architecture to deliver support to company Data/information mapping, creation, use, and distribution. 2. Educate owners/management/staff on the potential benefits of GIS architecture
Demonstrate that GIS is being used by CVE as a reactive procedure. Several people use GIS in a
Adhoc
way to produce quick maps or illustrations. Use several small projects to demonstrate to owners/ executives, CAD Techs, & Engineers how GIS can support
thier
projects.
Owners/ executive management aware of potential benefits of a GIS architecture. Fully support the hiring/appointment of a GIS Project managemer and create a GIS department. Begin requiring GIS to be consulted on new data or mapping projects.
Owners/ executive management accept and fullysupport the GIS architecture and GIS Manger. Staff begins to access and incoporate GIS into their daily routines and projects.
Owners/ executive management allocate a budget for training, hiring staff, software and tech updates. GIS is considered and accessed at the first stages of a project. Not brought in as a afterthought.
Owners/ executive management allocate a budget for training, hiring staff, software and tech updates. GIS is considered and accessed at the first stages of a project. Not brought in as a afterthought.
GIS Planning
No plan in place
Note the lack of organization, sudden shutdowns, unexpected data loss, disagreements over what to do and how to proceed.
Meet with owners and document profit loss due to duplication of software, procedures, data, and employee effort. Work with a committee to identify company needs.
Meet with Partners, Jr. Partners, & supervisors to learn about their expectations for a GIS Architecture. Begin establishing goals, standards, & procedures.
GIS Architecture is implemented. GIS staff, CVE engineers, & clients accessing data/information. Architecture has goals, standards, procedures, & a Review Board
GIS Architecture is expanded to include other departments and remote clients. Begins to shift into a true Enterprise Architecture for CVE departments and sister company.
GIS Architecture has grown into a fully functional enterprise system for all 14 client cities, MBIS (sister company). The architecture is overseen by a team of designer who report to a business & enterprise architect.
GIS Framework
There is no framework or support for the GIS architecture.
Note the lack of an organized methodology to prevent confusion among employees and duplication of project effors. Begin meeting with supervisors & partners to open lines of communication between projects.
Create the initial outline of procedures for displaying, sharing and incorporating GIS into engineering projects & CAD drawings. Begin laying out a chart for all GIS capabilities and what could be currently supported.
Implement the framework as part of the GIS architecture, map out software applications, map out what projects are being supported by which datasets.
Define the current framework and finish a complete map with inventory. Plan the future state of the framework.
The GIS Framework complements and supports the Enterprise architecture. New models can be
ceated
and capabilities added to the system.
GIS framework is trusted and used through out the company. Is considered a good template framework to follow when establishing GIS systems for client businessess and cities.
GIS
Intergration
GIS Stand alone machine & projects No intergration
GIS projects, data are isolated and not supporting CVE Engineering Projects.
GIS starts supporting wetland delineation projects, GIS support requested for highway and pavement maintanence projects.
CVE staff & partners trust GIS to provide quality maps, analysis for projects and grant proposals.
GIS support is expected and
soliticed
for all projects. GIS is considered a critical member of project teams.
GIS is requested to represent CVE at client conferences and seminars. GIS helps to sell services for CVE.
GIS actively brings in new projects and revenue for the company. It is considered a valuable department that is involved in all CVE projects and processes.Slide56
Technology Inventory & LifecycleSlide57Slide58
Application Inventory & LifecycleSlide59Slide60
FROM CURRENT STATE TO FUTURE STATESlide61Slide62
EXERCISE 5
Each group should expand their goals to create
a current state to a future state chart.
(Just work with one goal and plan for 5 years)Slide63Slide64
CONCLUSIONS:
I am not saying that everyone needs to become an Enterprise Architect!
Borrowing ideas from the field of Enterprise Architecture can help you create an Enterprise GIS that is a custom fit to your organization’s needs and goals.Slide65
Thank you for your time!
Are there any questions?
John R. Woodard MS, GISP
Email:
jwoodard@kent.edu
or jrw.gisp@gmail.com
Linked-in:
John Woodard MS, GISP
https://
www.linkedin.com/profile/preview?vpa=pub&locale=en_US