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Introduction to Design-Build (DB) Introduction to Design-Build (DB)

Introduction to Design-Build (DB) - PowerPoint Presentation

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Introduction to Design-Build (DB) - PPT Presentation

Training Module Course Length Approximately 50 Minutes Reminder any technical reminders with DCS Webex Presentation software functionality Module Contains Knowledge Check Questions ID: 729656

build design navfac rfp design build rfp navfac project requirements award construction process part post government master website review

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Slide1

Introduction to Design-Build (DB)

Training ModuleSlide2

Course Length: Approximately

50 MinutesReminder: (any technical reminders with DCS/Webex)Presentation software functionalityModule Contains Knowledge Check Questions

LogisticsSlide3

Course Learning Objectives

Understand NAVFAC Design-Build HistoryLearn the Benefits and When to Use Design-BuildGet familiar with NAVFAC Business Management System (BMS)Know the NAVFAC Design-Build Processes

Understand NAVFAC Personnel Roles and ResponsibilitiesLearn the Structure and Format of NAVFAC Design-Build RFP Documents

Know the Post-Award Processes

Understand How to Locate and Navigate the NAVFAC Design-Build Master RFP WebsiteSlide4

NAVFAC

Design-Build - HistoryNAVFAC has been using Design-Build since late 1980’s2001:

Developed NAVFAC Design-Build Master RFP documents2003:

First Design-Build website had two templates

RFP Template for MILCON projects

Small Project Template

2009:

Developed new NAVFAC Design-Build Master RFP website

Converted the original RFP documents to a “Standard Template”

Developed 9 Facility-Type Specific Model RFP’s

Maintained the Small Project Template as part of DB Master

Created a DB Document Maintenance Website Slide5

Potential Benefits of

Design-BuildCollaborative TeamEncourages InnovationSingle Contract

Single Source of Responsibility from Design thru ConstructionTime SavingsQuicker to allocate project funds

Reduces Administrative Burden

Lower Claims

Contractor Team can often identify a solution without issuing a claimSlide6

When to use Design-Build –

Informal NAVFAC GuidanceGood Candidates for Design-BuildStandard Facility Types, such as Barracks, Dining Halls, etc

New ConstructionSimple Renovations with known existing conditionsWell-developed Scope of Work or Project Program

When Obligation Schedule Demands itSlide7

When to use Design-Bid-Build

Projects More Appropriate for Design-Bid-BuildComplex/unique project programLarge number of program elementsRenovations where existing conditions are not known

Historic preservation projectsHighly technical facilities such as laboratories/hospitals

User wants a prescriptive designSlide8

NAVFAC

IPT Staff

ACQ / PM / DM

Support Command

Project Sponsor

The Entire

Design-Build

Project Team

Design-Build

Prime Contractor

Design-Build Project Team

DB Contractor’s

A-E DOR

DB Contractor’s

Major

Subcontractors

DB Contractor’s

Major Suppliers

NAVFAC

CIBL Tech Staff

NAVFAC

FEAD Staff

End UserSlide9

The NAVFAC DB

Project Team

NAVFAC Project Team

Contract Specialist (CS)

Project Manager (PM)

Construction Manager (CM)

Design Manager (DM)

Project Technical Team

Engineering Technicians (ET)Slide10

Business Management System (BMS)

NAVFAC’s Business Management System Documents all NAVFAC processesWeb-Based tool accessible on NAVFAC PortalBMS are continually being updated

Always a work-in-progressAllows input for continuous improvementReview regularly for updates to processesSlide11

NAVFAC Employees Access BMS from the

NAVFAC Portal Intranet

Under “

eTools

Design-Build and BMS

BMS Home Page

Links to all Process Groups

Frequently Asked Questions

BMS Tutorial & Intro

How processes are organized

How to submit a CARSlide12

Design-Build – Processes Covered in BMS Sections

BMS Sections for Processes by Procurement Type:

Procurement MethodBMS Process Section

Standard Design-Build, In-House RFP Development

B-1.4.1

Standard Design-Build, A/E RFP Development

B-1.4.2

Multiple Award Construction Contract (MACC) Design-Build

B-1.4.3

Sole Source Design-Build

B-1.4.4

Small Project Design-Build

B-1.4.5Slide13

Full description of

“how to do the work”

Links to forms, templates,

checklists, laws, policies,

regulations, instructions,

web sites

Cross-functional knowledge via inter-process links e.g., Financial

Mgt

, Acquisition

Outlines “Roles and Responsibilities”

Process Details

BMS Process DetailsSlide14

Design-Build – Pre-Award Process

BMS Roles and Responsibilities Matrix unique to DBSlide15

Design-Build – NAVFAC Personnel Roles

Roles and Responsibilities Matrix in BMSDefines responsibilities for Government personnel on DB projectsKey NAVFAC PersonnelProject Manager (PM)

– Responsible for management of project (scope, cost, and schedule) from design authorization to project closeout. Relinquishes project lead to CM after awardDesign Manager (DM) – Manages A/E Contract, or in-house project team, for development of RFP and leads the review effort of DB Team’s design

Construction Manager (CM)

– Leads project beginning at award through close-out

Engineering Technician (ET) – Provides quality assurance during construction with periodic reviews. Slide16

Knowledge Check #1Slide17

Knowledge Check #1

(True/False) All projects are good candidates for the Design-Build delivery method?

False. Several project types are most appropriate for Design-Bid-Build, examples include complex projects, unique projects, and renovation projects where conditions are not known.

The BMS Processes can be accessed from which of the following locations?

Whole Building Design Guide website

NAVFAC Portal

NAVFAC Atlantic website

NAVFAC Pacific websiteSlide18

NAVFAC Design-Build Documents/Terms

Term

Phrase

Document Content

Location

UFC

Unified Facilities Criteria

Design requirements for Architects/Engineers

WBDG website

UFGS

Unified Facilities Guide Specification

Prescriptive Guide Specifications; may be included in Part 5 of RFP, and also are required to be edited and provided by D-B Team

Prescriptive specs on WBDG website; RFP Part 2, Division 01 Sections on DB Master RFP website

ESR

Engineering System Requirements

Outlines the project scope parameters; part of Project Program in Part 3 of RFP

DB Master RFP website

PTS

Performance Technical Specifications

Set a minimum standard for the quality and performance of materials/systems; PTS’s are in Part 4 of the RFP

DB Master RFP websiteSlide19

NAVFAC Design-Build Master RFP

NAVFAC Design-Build Master RFP consists of the RFP documents created by NAVFAC for DB projectsDesign-Build Master RFP documents consist ofStandard RFP TemplateSmall Project Template

A simplified and scaled-down RFP, not appropriate for all projects9 Facility-Type “Model RFP” TemplatesSlide20

Facility-Type Model RFP’s

Armories Child Development Centers Dining Facilities Entry Control Facilities Fire Stations

Fitness Centers Hangars Marine Corps BEQ’s

Market Style BEQ’sSlide21

NAVFAC Design-Build RFP Parts

RFP Part

Section Title

Description/Content

Document Location

1

Contract Requirements

Division 00 Proposal Forms and General Contractual Terms

Provided by Contracting Officer

2

General Requirements

Division 01 documents

DB Master RFP website

3

Project Program

Outlines the project scope parameters

DB Master RFP website

4

Performance Technical Specifications (PTS)

Minimum standards for the quality and performance of materials/systems

DB Master RFP website

5Prescriptive Specifications

Edited UFGS’s to ensure quality or performance of critical project featuresUFGS page of WBDG website6AttachmentsSupplementary Information (Surveys, Studies, Soils Reports,

etc)Developed for projectSlide22

DBB vs DB Document Comparison

Typical Components of Contract Documents

Design-Bid-Build Documents

Design-Build RFP Documents

Contract Requirements

Specs, Division 00

RFP Part 1, Contractual Requirements

General Requirements

Specs, Division 01

RFP Part 2, General Requirements

Materials and Systems Requirements

Specifications

RFP Part 4, PTS

RFP Part 5, Prescriptive Specifications

Owners Requirements

Drawings and Specs

RFP Part 3, Project Program

Design Requirements

Design Drawings

RFP Part 3, Project Program

RFP Part 4, PTS Cross References

RFP Part 6, Attachments

UFC’sSlide23

Design-Bid-Build Documents

Design Standards Referenced

Policy UFC, Commercial Code & Standards

2. Discipline Specific UFC

3 Facility Specific UFC

4. Multi-Discipline UFC

5. Procedure UFC

Design-Build RFP:

Design and Construction Requirements/ Standards Combined in Design

Design Criteria (UFC)

Owners requirements, Site requirements, codes, Commercial Standards and Government Design Standards (UFCs) are interpreted by the Government hired A/E and

included in the Government Design

.

Owners requirements, site requirements are stated in the RFP and codes, Commercial Standards, and Government Design Standards (UFCs) are

referenced in the RFP

.

Design/Construction Requirements Stated

1. Contractual requirements

2. Owners requirements

3. Existing Conditions

4. Materials/ Systems

Requirements

1. Contractual requirements2. Owners requirements 3. Existing Conditions4. Materials/ Systems Requirements 5. Commercial Code & Standards6. Government Design Requirements (UFC)Slide24

Design Requirement Documents

Parking Lot Design Example

RFP

PART 3, Project Program

...................

Program states how many cars need to be parked.

PART 6, Attachments

………………….

Gives the soil conditions in Soils Report

Policy UFC

Commercial Codes and Standards

UFC 1-200-01/ IBC

................................

Minimum code requirements

3. Discipline Specific UFC

UFC 3-201-01 – Civil …………………

Minimum design slope and size of parking lot, UFASUFC 3-201-02 – Landscape Arch….Low impact development materialsUFC 3-220-01 – Geotechnical……...Pavement thickness designUFC 3-501-01 – Electrical.................Minimum parking lot lighting cross-referencedUFC 3-810-01N – Environmental…….

Permit requirementsFacility Specific UFC…………............Function of the parking lot and buildingFire Station, Admin, BEQ,5. Multi-Discipline UFCUFC 4-010-01 - ATFP…………………..Setback distances and parking lot location on site6. Procedure FC

FC 1-300-09N, Design Procedures

..Site Layout Plan requirements and design deliverablesDesign Criteria (UFC), ExampleSlide25

Small Project Design Guidance

Category of Work

Typical Contract Value

Use Small Project Process

Small Project DB Process Suitable for:

I

Any

No

---

II

> $4

M

No*

---

$750K - $4M

Probably

(

if project meets listed suitability & requirements for SPDB)Low-complexity, limited construction trade projects requiring routine designs with limited plans & specifications. Routine construction practices with low schedule risk.Typical types of projects include: Single-design or limited design discipline projects such as roof replacements, HVAC replacements, small pump houses, utility enclosures< $750KYesNon-complex IIICategory

III work requires no design and is not Design-BuildIVCategory IV work requires no engineering or design and is not Design-BuildSlide26

Design-Build Criteria Requirements

FC 1-300-09N, Navy and Marine Corps Design Procedures, covers design requirements for Design-Build projectsChapter 11 outlines the processes for preparation of a Design-Build Request for Proposal (RFP)

This Chapter also outlines locations of DB design and construction submittal requirements within an RFP, as well as UFC’s and UFGS’s

Chapter 12 outlines the requirements for submitting electronic versions of design deliverables

Design deliverables must meet requirements of both this FC and Part 2 Section 01 33 10.05 20, Design Submittal Procedures, that is included in the DB RFP

Deliverables must include electronic signaturesSlide27

Knowledge Check #2Slide28

Knowledge Check #2

(True/False) With some customization, the Small Project Template can be used for most any project.

False. The Small Project Template is only intended to be used for small and less complex projects.

(True/False) The Navy-only FC 1-300-09N, Navy and Marine Corps Design Procedures, only covers Design-Bid-Build projects.

False. This procedural criteria document covers design requirements for both Design-Build and Design-Bid-Build projects.Slide29

Design-Build – Post Award Process

BMS Post-Award Sections:

Post Award TopicBMS Process Section

Post Award Design Management

B-1.4.6.1

Schedule for DB Management

B-1.4.6.2

Design-Build Quality Management

B-1.4.6.3

Design-Build Technical Submittals

B-1.4.6.4Slide30

Design-Build – Post-Award Process

Roles and ResponsibilitiesKey NAVFAC Personnel – Post-AwardConstruction Manager – Leads project beginning at award through close-outProject Manager

– Responsible for management of project (scope, cost, and schedule) from design authorization to project closeout. Relinquishes project lead to CM after awardDesign Manager – leads the review effort of DB Team’s design

Engineering Technician

– Provides quality assurance during construction with periodic reviews.

See BMS B-1.4.6 for Post-Award ProcessesSlide31

Design-Build - Post Award Process

BMS Roles and Responsibilities Matrix unique to DBSlide32

Post Award Process - Meetings

Defined within Part 2 Section 01 31 19.05 20, Post Award Meetings

Design & Construction meetings ARE combined

Post Award Kick Off Meeting (PAK)

Contract Administration

Design Presentation or CDW

Separate meeting or separate day

Partnering Meeting

Scheduling

Design QA Meetings

After each design submittal

PreconstructionSlide33

Post Award Process - Meetings

Post Award Kickoff (PAK) MeetingFirst Meeting after award - NAVFAC CM Leads with assistance by DMAttendees: NAVFAC: CM, ET, Acquisition, DM, PM, Supported Command (client).

Contractor: Project Manager, Design Staff, Superintendent, Quality Control, Scheduler

Purpose/Objective:

Opportunity to meet and establish points of contact between Government and Contractor Teams

Discuss and achieve consensus on Contractor’s technical proposal and conceptual design

Discuss project schedule with emphasis on design submittal packages and review periodsSlide34

Post Award Process - Meetings

Concept Design Workshop (CDW)Required for large DB projects Contractor furnishes a qualified facilitator to lead the workshop and provide a CDW report at the conclusionAttendees:

Contractor: PM, Scheduler, Cost Estimator, DOR and design staff, Superintendent, construction QC Mgr, Design QC Mgr

NAVFAC:

PM, Design Manager and staff, Construction Manager, Supported Command (client)

Purpose/Objective:

Government and Contractor teams validate the design meets the program and design intent

Workshop duration (4-5 days)Slide35

Post Award Process - Schedules

Defined within Part 2 Section 01 32 17. 05 20, Network Analysis Schedules (NAS) for Design-BuildTwo baseline schedules required for DB Design Baseline ScheduleApproval required before payment for any design effort

Includes detailed design activitiesIncludes only general approach for construction

Construction Baseline Schedule

Submitted after design is accepted and prior to start of construction

Include detailed procurement and construction activitiesSlide36

Post Award Process

- Design DeliverablesDefined within FC 1-300-09N and Section 01 33 10.05 20Consolidated RFPPrepared by contractor within 4 weeks after award

Incorporates amendments included in contract award and contractor’s proposal; changes indicated by “Red Lines”Design Submittals

Basis of Design

Concept Design

Design Drawings (packages)

Progress (35%, 65%)

Pre Final (100%)

Final

SpecificationsSlide37

Post Award Process

– BIM RequirementsDefined within Part 2 Section 01 33 10. 05 20, Design Submittal Procedures, and FC 1-300-09NBuilding Information Modeling (BIM) required onNew construction greater than or equal to $1 Million

Major renovation exceeding 50% of Plant Replacement Value or greater than or equal to $3 MillionBIM Submittals include:

BIM Execution Plan

Design Model

Visual Review Report

Clash Detection Report

Record Model (with Record Documents)Slide38

Post Award Process – Quality Control

Design and Construction Quality Control –Defined within Part 2 Section 01 45 00.05 20, Design and Construction Quality ControlDesign Quality Control Manager (DQC Manager)

Must be employed by DOR; subordinate to QC ManagerComplete USACE CQM for Contractor’s Course

Prepares weekly DQC reports for work performed

Responsible for certifying design compliance with contract

Validates and coordinates testing and training requirementsSlide39

Post Award Process – Quality Control

Design and Construction Quality Control (cont’d)Design and Construction Quality Control Plans (DQC and CQC Plans)Communication plans

Procedures for ensuring compliance with FC 1-300-09NProcess for cross checking of all engineering discipline’s designs

List of design and construction subcontractorsSlide40

Post-Award Process – Design & Review

Defined within Part 2 Section 01 33 10.05 20 Specifies design submittal requirements and review periodsSpecification is tailored by RFP Developer for specific projectDesign submittal requirements and review periods should be discussed during PAK meeting

A review period is allowed for each submittal unless “over the shoulder” reviews are included in ContractDM leads government design review effort and coordinates discipline reviews

ProjNet

commonly used for comment managementSlide41

Design & Review Process (cont’d)

Design and review must be performed in a timely manner according to specificationsNAVFAC reviews in DB are in a “Quality Assurance” role and not “Quality Control” role in DBBAdhere to design and review periods specified in RFP

Contractor’s baseline schedule should show design requirements and review periodsCM should monitor design and review process to ensure timeliness according to specifications

Delays during design phase must be addressed by the CM prior to constructionSlide42

Design & Review Process (cont’d)

Deviations from the RFP requirements often occur during the design phase for various reasons including:Requirement/Criteria changesInformation missing from RFPCustomer request

Potential changes discovered during the design phase must be validated and, if required, a change order issued prior to start of construction

Change order must address time extensionSlide43

Post Award Process – Design Change and Variation

Defined within RFP Part 2 Section 01 33 10.05 20Design Change

Design is revised from what was reviewed by the Government during any phase of design process, prior to Final design approvalRequires Government approval

Variation

Any portion of the design that differs from the requirements of the solicitation, accepted proposal, or final design, after Government approval of the Final design

Requires Government approval

Only variations that are advantageous will be considered by Govt

Contractors will not receive compensation for any unauthorized design changes or variations which have been included in the Government approved final designSlide44

Defined within Part 2 Section 01 33 00.05 20, Construction Submittal Procedures

Govt approves only submittals identified

Must identify critical submittals requiring Govt approval

Electrical has a recommended list for approval (9 items)

HVAC has sections with items requiring Government approval

If not approved by Govt, recommend surveillance copies

Govt approval requirements for Environmental submittals

Contractor is responsible to ensure coordination with DOR, and approvals from DOR and Government

Post Award Process –

Construction SubmittalsSlide45

Post-Award – DD Form 1354

DD Form 1354 documents acceptance of constructionContractor’s DOR creates draft and interim DD1354 in accordance with UFC 1-300-08Draft DD1354DOR must list individual real property assets on form broken out by construction categories including quantities for each asset

Draft DD1354 is submitted to government as part of Basis of Design submittalInterim DD1354

Construction contractor enters the cost breakdown on form for each individual asset

Interim DD1354 is submitted to Government 30 days prior to Beneficial Occupancy Date (BOD)Slide46

Ways to Ensure Successful Design-Build

Top 10 Ways to Ensure a Successful DB Project1) Ensure project is appropriate for DB delivery method2) Ensure Technically Sound and Well-Coordinated RFPsCustomer requirements must be adequately capturedHelps avoid design changes and cost and schedule growth

3) Prime Contractor must effectively manage A/E’s effortDesign effort must achieve schedule, and allow adequate time for construction4) Ensure design is compliant with UFC requirements

5) Government and Contractor must adequately manage design comments and back checks

6) Government design review must be timely, especially when “Fast Tracking” is usedSlide47

Ways to Ensure Successful Design-Build

Top 10 Ways to Ensure a Successful DB Project (cont’d)7) DOR’s level of details in design submissions must be sufficient8) Government designers must be involved at each review (and not wait until Final Design to truly review design and provide comments)9) DOR must request approval from Government for design changes after Final Design acceptance

10) Thorough field/site investigations by DOR will aid development of technically sound designsSlide48

NAVFAC DB Working Group

DB Working GroupCreates common business practice across NAVFAC

Evaluates new process opportunitiesIncorporates improvements into standard DB processes

Communicates with Industry

Conducts training

DB Project Teams

Identifies opportunities for improvementSlide49

How to find the NAVFAC DB Master RFP

www.wbdg.orgSlide50

How to find the NAVFAC DB Master RFP

http://www.wbdg.org/ffc/navy-navfac

http://www.wbdg.org/ffc/navy-navfac/design-build-request-proposalSlide51

NAVFAC Design-Build Master RFP WebsiteSlide52

Subscribing for Update NotificationsSlide53

Final Knowledge CheckSlide54

Final Knowledge Check

(True/False) The first meeting after award is the Concept Development Workshop (CDW).

False. The initial meeting is the Post-Award Kick-off (PAK) Meeting.

(True/False) The Government only reviews those construction submittals identified in the RFP.

True. Government only reviews those construction submittals identified in Part 2 Section 01 33 00.05 20, Construction Submittal Procedures.Slide55

Final Knowledge Check (cont’d)

(True/False) One of the primary ways to ensure DB success is to create a technically sound and well-coordinated RFP.

True. Development of a sound and well-coordinated RFP is critical to Design-Build success.

The location of the DB Master RFP documents is which of the following?

NAVFAC Portal

Whole Building Design Guide website

NAVFAC Atlantic website

NAVFAC Pacific websiteSlide56

Review of Learning Objectives

Today you have learned

:

NAVFAC Design-Build History

Benefits and When to Use Design-Build

NAVFAC Business Management System

NAVFAC Design-Build Processes

NAVFAC Personnel Roles and Responsibilities

NAVFAC DB Master RFP Documents

Post-Award Processes

Locating and Navigating the Design-Build Master RFP WebsiteSlide57

Design-Build Training Modules

Introduction to Design-BuildStandard RFP TemplateDesign-Build ProcessesSmall Project Design-Build

DB Master Management Training for Criteria ManagersSlide58

Resource links:

Access BMS from the NAVFAC Portal Intranet Under “eTools”https://hub.navfac.navy.mil/webcenter/portal/bms

NAVFAC Design-Build Master RFP link:http://www.wbdg.org/ffc/navy-navfac/design-build-request-proposal Points of contact

:

Kate Reid, RA, DBIA

NAVFAC Atlantickathleen.o.reid@navy.mil

Conclusion