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Presentation on theme: "PAYROLL NEW EMPLOYEE ORIENTATION"— Presentation transcript:
PAYROLL NEW EMPLOYEE ORIENTATION
Wright State University
PAYROLL HOURS, LOCATION AND MAIN NUMBERS
LOCATION: 301D University Hall
HOURS: 8:30 a.m. to 5:00 p.m., Monday through Friday
MAIN PHONE LINE: 937-775-2249
This is the Payroll Department’s main phone line. It is normally staffed by our interns. They will take your general information and connect you with the appropriate staff member.
FAX NUMBER: 937-775-2383
is a dedicated fax line. It comes directly to the Payroll Manager’s office. The faxed information is only seen by the Payroll staff.
WHO WE ARE
Theresa Brookins- Payroll Clerk for classified staff and student employees. (Bi-weekly Payroll)
Teresa Pack, CPP- Payroll Manager
Tony Shreck, FPC- Payroll
Kimberly Thomas, FPC- Payroll Specialist for faculty, graduate students and unclassified staff. (Monthly Payroll)
Student Interns: Rebekah Kievlan and Jessica Wolford
WHAT WE DO
Social Security Administration – Wright State Employees contribute to Medicare only
Department of Labor
Office of Child Support Enforcement
Department of Homeland Security
Various State and Local Agencies
Fee Remission taxability
The Payroll Process
The payroll process requires collaboration between you, your department, Human Resources and Payroll. We work as a team to make sure you are paid accurately and on time. We strive to provide you with excellent customer service to meet your payroll needs.
HOW AM I PAID????
The frequency in which you are paid depends on what kind of employee you are……………..
HOURLY STAFF AND STUDENTS
Time submitted electronically the last day of the pay period. This is normally on Fridays, but holidays will affect this. Please subscribe to the announce list
for messages concerning time sheet submission and approval deadlines.
Time approved by supervisor and
ubmitted to Payroll prior to 2PM on Monday.
Money direct deposited to employees account on Friday, PAYDAY
Vacation, sick leave and comp time reported on time card
Schedule of submission deadlines on payroll website accessible from WSU home page
Faculty, Adjuncts, and Salaried Staff
Paid Monthly by Contract
Direct Deposit in Bank Account on Last Business Day of the Month
Adjuncts and Grads paid over the length of the quarter in equal installments
Vacation and Sick Leave Balances completed through online leave reporting
Federal Taxes- withheld in accordance to your W-4 form.
State Taxes- withheld in accordance to your IT-4 form.
Local Taxes- check your paystubs regularly for accuracy and notify HR and Payroll of any change of address.
School District Taxes
Retirement Withholdings OPERS, STRS, Alternative Retirement Plan
Parking can be deducted if you choose.
403 B Retirement Plans
457 Deferred Compensation
Research regarding past employment and earnings for buy-back of OPERS and STRS service Contact Tony Shreck 775-2893Management of Tax Treaties and Treaty exemptions for F1, J1 and H1B1 Visa Holders Contact Kim Thomas 775-2687
Benefit up to $5250 tax free for Employees Graduate Courses Imputed earnings added to pay
Graduate courses taxable for dependents
Only Graduate level classes are taxable. Undergraduate courses are not taxed for employees or dependents.
W-2 forms for Wright State employees are available online.
Electronic W-2 forms are available sooner than the printed versions. The electronic version can be printed out as many times as needed and are accepted by all tax municipalities.
Receiving your W-2 electronically not only saves natural resources but also saves the University money. Printing the W-2’s requires paper forms, envelopes, printing supplies and postage.
To opt in to electronic W-2 forms log in to your Wings
xpress account and check the box on the electronic W-2 consent form within the tax forms page.
You only need to complete this step once. It remains in effect for future years.
Certification through the a.p.a.
The payroll manager and payroll specialists are all certified through the American Payroll Association. The FPC letters stand for Fundamental Payroll Certification and CPP stands for Certified Payroll Professional. Both of these certifications require many hours of classroom work. A passing grade on the certification tests must be obtained to be certified. Many continuing education credits are required to keep the certifications. All members of the payroll department continue to attend education workshops to keep up to date with current payroll laws and regulations.
PAYROLL Works for America
Employers are responsible for collecting and remitting almost all child support payments in the United States.
Millions of dollars contributed to state and federal treasuries through payroll taxes every year.
These taxes include both federal and state withholding, which go toward important civic projects, including roads, schools and parks.
Taxpayers and payroll professionals are also partners in supporting the social security and Medicare systems.
The American Payroll Association currently has over 21,000 members. Membership helps payroll professionals keep informed of all changes pertaining payroll.