PAYROLL NEW EMPLOYEE ORIENTATION - PowerPoint Presentation

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PAYROLL NEW EMPLOYEE ORIENTATION

WELCOME TO

Wright State UniversitySlide2

PAYROLL HOURS, LOCATION AND MAIN NUMBERS

LOCATION: 301D University Hall

HOURS: 8:30 a.m. to 5:00 p.m., Monday through Friday

MAIN PHONE LINE: 937-775-2249

This is the Payroll Department’s main phone line. It is normally staffed by our interns. They will take your general information and connect you with the appropriate staff member.

FAX NUMBER: 937-775-2383

This

is a dedicated fax line. It comes directly to the Payroll Manager’s office. The faxed information is only seen by the Payroll staff.Slide3

WHO WE ARE

Theresa Brookins- Payroll Clerk for classified staff and student employees. (Bi-weekly Payroll)

Phone: (937)

775-2893

Email:

theresa.brookins@wright.edu

Teresa Pack, CPP- Payroll Manager

Phone: (937)775-2388

Email:

teresa.pack@wright.edu

Tony Shreck, FPC- Payroll

Accountant

Phone: (

937)775-2688

Email:

tony.shreck@wright.edu

Kimberly Thomas, FPC- Payroll Specialist for faculty, graduate students and unclassified staff. (Monthly Payroll)

Phone: (937)775-2687

Email:

kimberly.thomas@wright.edu

Student Interns: Rebekah Kievlan and Jessica Wolford Slide4

WHAT WE DO

IRS

Social Security Administration – Wright State Employees contribute to Medicare only

Department of Labor

Office of Child Support Enforcement

Department of Homeland Security

Various State and Local Agencies

Fee Remission taxability Slide5

The Payroll Process

The payroll process requires collaboration between you, your department, Human Resources and Payroll. We work as a team to make sure you are paid accurately and on time. We strive to provide you with excellent customer service to meet your payroll needs. Slide6

HOW AM I PAID????

The frequency in which you are paid depends on what kind of employee you are……………..Slide7

HOURLY STAFF AND STUDENTS

Paid bi-weekly

Time submitted electronically the last day of the pay period. This is normally on Fridays, but holidays will affect this. Please subscribe to the announce list

serv

for messages concerning time sheet submission and approval deadlines.

Time approved by supervisor and

s

ubmitted to Payroll prior to 2PM on Monday.

Money direct deposited to employees account on Friday, PAYDAY

Vacation, sick leave and comp time reported on time card

Schedule of submission deadlines on payroll website accessible from WSU home pageSlide8

Faculty, Adjuncts, and Salaried Staff

Paid Monthly by Contract

Direct Deposit in Bank Account on Last Business Day of the Month

Adjuncts and Grads paid over the length of the quarter in equal installments

Vacation and Sick Leave Balances completed through online leave reportingSlide9

ServicesRequired Deductions

Federal Taxes- withheld in accordance to your W-4 form.

State Taxes- withheld in accordance to your IT-4 form.

Local Taxes- check your paystubs regularly for accuracy and notify HR and Payroll of any change of address.

School District Taxes

Medicare

Retirement Withholdings OPERS, STRS, Alternative Retirement PlanSlide10

Services

Voluntary Deductions

Weight Watchers

Parking can be deducted if you choose.

United Way

Sporting Tickets

University Advancement

403 B Retirement Plans

457 Deferred CompensationSlide11

Research regarding past employment and earnings for buy-back of OPERS and STRS service

Contact Tony Shreck 775-2893

Management of Tax Treaties and Treaty exemptions for F1, J1 and H1B1 Visa Holders

Contact Kim Thomas 775-2687 Slide12

Fee Remission

Benefit up to $5250 tax free for Employees Graduate Courses

Imputed earnings added to pay

Graduate courses taxable for dependents

Only Graduate level classes are taxable. Undergraduate courses are not taxed for employees or dependents.Slide13

Electronic W-2W-2 forms for Wright State employees are available online.

Electronic W-2 forms are available sooner than the printed versions. The electronic version can be printed out as many times as needed and are accepted by all tax municipalities.

Receiving your W-2 electronically not only saves natural resources but also saves the University money. Printing the W-2’s requires paper forms, envelopes, printing supplies and postage.

To opt in to electronic W-2 forms log in to your Wings

E

xpress account and check the box on the electronic W-2 consent form within the tax forms page.

You only need to complete this step once. It remains in effect for future years. Slide14

Certification through the a.p.a.

The payroll manager and payroll specialists are all certified through the American Payroll Association. The FPC letters stand for Fundamental Payroll Certification and CPP stands for Certified Payroll Professional. Both of these certifications require many hours of classroom work. A passing grade on the certification tests must be obtained to be certified. Many continuing education credits are required to keep the certifications.

All members of the payroll department continue to attend education workshops to keep up to date with current payroll laws and regulations.Slide15

PAYROLL Works for America

Employers are responsible for collecting and remitting almost all child support payments in the United States.

Millions of dollars contributed to state and federal treasuries through payroll taxes every year.

These taxes include both federal and state withholding, which go toward important civic projects, including roads, schools and parks.

Taxpayers and payroll professionals are also partners in supporting the social security and Medicare systems.

The American Payroll Association currently has over 21,000 members. Membership helps payroll professionals keep informed of all changes pertaining payroll. Slide16

Questions???