2016 Series Editor Mary Anne Poatsy Mulbery Krebs Hogan Cameron Davidson Lau Lawson Williams Series Created by Dr Robert T Grauer Copyright 2017 Pearson Education Inc ID: 726272
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Exploring
Microsoft® Office 2016
Series Editor Mary Anne Poatsy
Mulbery|Krebs|Hogan|Cameron |Davidson|Lau|Lawson|Williams
Series Created by Dr. Robert T. Grauer
Copyright © 2017 Pearson Education, Inc.Slide2
Exploring Access 2016 Chapter 1
Introduction to Word Organizing a Document Slide3
Objectives
Begin and Edit a DocumentCustomize WordUse Features that Improve ReadabilityView a Document in Different Ways
Modify Document PropertiesPrepare a Document for DistributionSlide4
Objective 1: Begin and Edit a Document (1 of 6)
Skills: Create a Document
Reuse TextUse a Template Save a DocumentOpen a DocumentInsert Text and Navigate a DocumentReview Spelling and GrammarSlide5
Begin and Edit a Document (2 of 6)
Blank document
TemplatesSlide6
Begin and Edit a Document (3 of 6)
Word’s basic features:Ribbon commands
Title bar Quick Access Toolbar
Status barViewsHorizontal and vertical scroll barsSlide7
Begin and Edit a Document (4 of 6)
Quick Access Toolbar
Ribbon
Status bar
Views
Vertical scroll bar
Title barSlide8
Begin and Edit a Document (5 of 6)
OneDrive
This PCSlide9
Begin and Edit a Document (6 of 6)
List of suggestions
Spelling error
Grammatical or word usage errorSlide10
Objective 2: Customize Word (1 of 3)
Skills: Explore Word Options Customize the RibbonCustomize the Quick Access
ToolbarSlide11
Customize Word (2 of 3)
Add or RemoveSlide12
Customize Word (3 of 3)
Customize Quick Access ToolbarSlide13
Objective 3: Use Features that Improve Readability (1 of 6)
Skills: Insert Headers and Footers
Adjust Margins
Change Page OrientationInsert a WatermarkInsert a SymbolSlide14
Features that Improve Readability (2 of 6)
Header or Footer — information at top or bottom of pageWatermark — text or a graphic displayed behind text
Margin — distance from sides of a page
Symbol — text, graphic, or foreign language characterSlide15
Features that Improve Readability (3 of 6)
Ways to improve readability:Well worded and structuredHeaders or footersWatermarks
Adjust marginsPage orientationSlide16
Features that Improve Readability (4 of 6)
FooterSlide17
Features that Improve Readability (5 of 6)
WatermarkSlide18
Features that Improve Readability (6 of 6)
Em dash
—
Symbol dialog box
SymbolSlide19
Objective 4: View a Document in Different Ways (1 of 4)
Skills: Select a Document View
Change the Zoom Setting
View a Document Manage Page FlowSlide20
View a Document in Different Ways (2 of 4)
Word views:Read Mode — shows a document in pages like a magazinePrint
Layout — shows what a document looks like when printed
Web Layout — shows a document as it appears on the InternetOutline — shows levels of organization and detail Draft — provides the most space possible for typingSlide21
View a Document in Different Ways (3 of 4)
Go to next pageSlide22
View a Document in Different Ways (4 of 4)
Zoom Group
Zoom SliderSlide23
Objective 5: Modify Document Properties (1 of 3)
Skills: Customize Document Properties
Print Document
PropertiesSlide24
Modify Document Properties (2 of 3)
Document properties:AuthorDocument purposeAudienceTitleTagsSlide25
Modify Document Properties (3 of 3)
Document PropertiesSlide26
Objective 6: Prepare a Document for Distribution (1 of 5)
Skills:
Ensure Document Compatibility
Understand Backup OptionsRun the Document Inspector Select Print OptionsSlide27
Prepare a Document for Distribution (2 of 5)
Change file
t
ypeSlide28
Prepare a Document for Distribution (3 of 5)
Backup frequencySlide29
Prepare a Document for Distribution (4 of 5)
Word’s Document Inspector checks for:Comments, revisions, versions, and annotationsDocument properties and personal informationCustom XML data
Headers, footers, and watermarksInvisible content
Hidden textSlide30
Prepare a Document for Distribution (5 of 5)
Document InspectorSlide31
Summary
Create and edit documents to improve readabilityCustomize the Word interface to fit your needsHeaders and footers, margins, and page orientation can improve document readabilityDocument properties and other Word features prepare a document for sharingSlide32
Questions
?Slide33
Copyright
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.