Presented by Julie Rhea Reference Librarian Email What is it E lectronic MAIL The transmission of text messages from the sender to the recipient Source PC Magazine Encyclopedia httpwwwpcmagcomencyclopedia ID: 725092
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Slide1
Goodbye Snail Mail,Hello Email
Presented by
Julie Rhea
Reference Librarian Slide2
Email: What is it?
E
lectronic
MAIL
The transmission of text messages from the sender to the recipient
Source: PC Magazine Encyclopedia
http://www.pcmag.com/encyclopedia/
Slide3
How does Email work?
A simplified explanation…
Sender
Service Provider
Recipient
Internet
Service Provider
1
2
3Slide4
Terms
Sender
–
the person sending the message
Recipient
–
the person receiving the messageInternet – a global network of networksService Provider
– provides software and server space to deliver and receive the messageWeb-based – provides
addresses to anyone for free as long as you have access to the Internet. Examples: Yahoo!, Gmail, Hotmail etc.ISP (Internet Service Provider) – provides internet service plus several addresses for a fee. Examples: SBC Global and ComcastSlide5
Sign Up Demonstration
Sign up or Create AccountSlide6
Sign Up Demonstration
RegisterSlide7
Sign Up DemonstrationSlide8
Accessing Email
If you are signed on
If you need to sign in
Type in the address or, if you don’t know the
address, search for “the name of your
service provider + mail”
ie
. yahoo mail Slide9
EmailSlide10
Basic Email Terms
New
or
Compose
Create an email message
Check Mail
or Inbox Lists the messages sent to you
Drafts Message created but not sentSent
Lists the messages you sentSearch Mail A way to find an old messageSlide11
Basic Email Terms
Spam
Message that is not requested generally for the purpose of advertising
**DO NOT OPEN THESE**
(unless you know the sender)
*Must Empty the Spam to erase completely*
Trash Deletes a message
*Must Empty the Trash to erase completely*Contacts
An address bookFolders Organizes messagesSlide12
Basic Email Terms
To open the message double click or, in other words, press the mouse button twice in rapid
sucessionSlide13
Basic Email Terms
Delete
Message is sent to
Trash
Reply
Respond to a messageForward
Sends a message received to another person Slide14
Basic Email Terms
Down/Up Arrows
Down Arrow
takes you to the previous message
Up Arrow takes you to the next messageSpam
Allows you to mark a message as spamMove
Allows you to place the message into a folder Slide15
Basic Email Terms
Print
Creates a paper replica of your message
Actions
Allows the user quick and easy access to maneuver the message
Slide16
Creating a Message
Click
New
,
Reply
or
Forward to create a message Slide17
Creating a Message
Email Address
username
@
domainname
ie
. reference@deerfieldlibrary.org
*Notice there are
NO
spaces*
To:
Must have an address
More than one address requires a comma or semi-colon depending on your service provider Slide18
Creating a Message
Cc:
Carbon copy
BCc:
Blind Carbon copy
Subject:
A descriptive word or few with the gist of the message
Body:
The area in which the message is typed
Send:
Enables the message to go to the recipient Slide19
Attachments
Attach:
Allows for a file to be sent
File types
•
Word processor
•
Spreadsheets
•
PDFs
•
Audio files•
Image files (jpeg, gif, bmp etc)
Size Limits Attachments being sent or received cannot exceed the maximum limit offered by the service provider ie
. Yahoo email = 10 MB, Gmail = 25 MBSlide20
AttachmentsSlide21
AttachmentsSlide22
AttachmentsSlide23
Attachments
Opening Attachments
Do NOT open or download any files from an unknown sender
You may need to save the file to your computer if it will not open from the messageSlide24
Help Services – Yahoo!Slide25
Help Services - GmailSlide26
Caution!
Watch for viruses
Do NOT open a message or links from an unknown sender
Watch the address
ie
. bankofamerica.scamcompany.com
Protect your Privacy!ALWAYS log out or sign out of your email account
Remember the Service Provider has access to your accountDo NOT send important information such as account or social security #s through your account
Your bank will NEVER ask you to send private information via emailBE ALERTSlide27
Thank you!
Contact Reference with any further
comments or questions!
Direct: 847.580.8933
Email: reference@deerfieldlibrary.org