Deselection project Megan Lowe Coordinator of Public Services To keep or not to keep that is the question Introductions your host Coordinator of Public ServicesReference LibrarianAssociate Professor ID: 289774
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Slide1
Library Deselection project
Megan Lowe, Coordinator of Public Services
To keep or not to keep: that is the question…Slide2
Introductions – your host
Coordinator of Public Services/Reference Librarian/Associate Professor
Worked at ULM since 2003 (started as a reference librarian)Tenured in 2009; promoted to the rank of Associate Profession in 2011Master’s of Library & Information Science (MLIS), 2002 Master of English, emphasis in Creative Writing (MA), 2008
Worked in libraries in one capacity or another since 1997Wearer of many hats and balancer of many thingsA human being with feelings, just like youSlide3
What is deselection?
Deselection
is basically unselecting or removing titles from a collection.It is also called weeding.It is a ‘natural’ part of collection maintenance and should occur regularly
Collection development policies (including the ULM Library’s) contain sections on deselection and how it should be performed.
The current project is different from routine
deselection
efforts in that it is
a special project
and therefore requires different parameters.
Nevertheless, it is important to understand that the health of a library’s collection depends as much on deselection as it does selection.Slide4
{
The real question on everybody’s mind
}^ ULMSlide5
So…what is the
ulm library doing anyway?
The fastest answer is that the Library is making way for new things.The longer answer is that the Library has been asked to transition to a digital library model and, to support that effort, two floors’ worth of books are being removed to make way so that smart classrooms and technology-enabled seminar and study rooms can be built.
The digital project was initiated by campus administration and has the support of the Library
.
Many of the details of the digital library are still being hammered out, but the first action step the Library needed to take was the
reduction of the collection
.
Frankly, the
deselection of the ULM library collection is
LONG
overdue.Slide6
How is deselection carried out?
Part of a librarian’s training – regardless of what their specialty is – involves collection management and development, including selecting and deselecting.
This means there are criteria for the deselection just as there are for selection.However, while the selection of titles is often accomplished with input from the campus community, it becomes more difficult to incorporate input into the
deselection process – this is why the Library did not initially solicit the campus community for assistance or input.We have, in response to faculty concerns, implemented a faculty input mechanism into the process (but more on that shortly).Slide7
How is deselection carried out? Con’t
.
A set of deselection criteria were developed to guide the decision-making process on the part of the deselectors.
Titles which are damaged, have duplicates, or have been superseded by newer editions are being removed without consultation.Titles which are being considered for removal based on the
deselection
criteria are
made available to faculty for review so that faculty can indicate titles which they would like retained
(more on this process shortly).
Once titles have been identified for
deselection,
they are disposed of
(more on that later).
(I won’t bore you with the technical details
of the
process, don’t
worry!)Slide8
Deselection criteria
Titles which have not shown significant circulation since 1999 (i.e., 1-2 check-outs since 1999
). Titles which have not shown significant in-house use since 1999 (i.e., 1-2 in-house uses since 1999).
Titles which are in very poor condition (i.e., beyond repair or show signs of mold) regardless of circulation/in-house use.In STEM disciplines, bear in mind that their usual cut-off date for currency in research is the most current 5 years (this includes health sciences disciplines as well
).Slide9
Deselection criteria, continued
For titles about which you are uncertain, check those titles against the
Resources for College Libraries (currently housed in Barbara Pruitt’s old office in the Admin Suite on the 4th floor). Be sure to consult with your colleagues, especially if the title might have applications in other departments for which you aren't the
liaison. Bear in mind the existing curricula, degree programs, and their levels of degrees of your liaison departments (i.e., do they offer a major? Do they offer a bachelor’s level degree only, or do they offer more advanced degrees/certifications?).Slide10Slide11
Faculty input mechanism
Traditionally, deselection
is carried out without consultation outside of the library because of the quotation posted below from President Abraham Lincoln, adapted from the poet John Lydgate. The more feedback the library gets, the more difficult it becomes to identify titles that need to or ought to be removed for legitimate reasons.Frankly – for good or ill – people are very passionate about libraries and books, and this, too, complicates the process for the Library.
The ULM faculty expressed concern and a desire to assist with the process, so a faculty input mechanism was developed by the ULM Library and approved by the ULM Library Committee (an advisory committee composed of non-library faculty/staff).
“
You can please some of the people all of the time, you can please all of the people some of the time, but you can’t please all of the people all of the time.” ~ President Abraham Lincoln, adapted from the poet John LydgateSlide12
Faculty Input mechanism: How it works
Librarians pull books which meet the aforementioned criteria and change their status in the Catalog to “LIMBO.”
These books are placed in the Monroe Garden Study League Room (MGSLR) on the 5th floor of the Library and a list is generated of those titles and posted on the Deselection website.Faculty have a week to EITHER (1) review the titles ‘manually’ in the MGSLR and identify titles for retention using pink slips of paper which are available in the room –OR- (2) review the list posted on the website and identify titles on the list for retention and email the list to me.
Titles identified for retention are restored to the Catalog and to the shelves; the rest of the titles are disposed of in accordance with the state laws which govern public institutions in Louisiana.Slide13
Disposition of titles
We have been asked why the Library does not donate, sell, or recycle titles which are not going to be retained; we have also been asked if what we are doing is legal.
The answer to the first question is related to the second question, but the second question must be answered first: yes, it is legal.Public institutions, including public university libraries, are governed by certain legislation.Under that legislation, the Library is not
permitted to *DIRECTLY * donate books, especially if the books may be sold.The Library cannot sell the books either.As far as recycling goes: we lack the resources to process the books to prepare them for recycling, nor do we have the resources to pay for such a service.Slide14
Disposition of titles, Continued
Therefore, the Library has two options when it comes to dealing with titles which will NOT be retained:
offer them to the public *OR* discard.The Library offers titles which are in good shape to the public on the “FREE KITTENS” table on the
first floor of the Library (under the stairs).Titles in poor shape or otherwise no longer useful (like membership directories from the 1960s) are discarded
to the dumpster
.
We do not have an off-site storage facility, nor are we likely to have access to one in the future.
However, contrary to rumors which have been spread on campus, we are not just “purging” the whole collection *straight* to the dumpster
FREE TO A GOOD HOME!Slide15
challenges
Resources: there are only so many
people, so many book trucks, and so much space to accomplish this task, which must be completed in two years (we’re a year and a half away from the deadline)
Regular dutiesHealth concerns
Miscommunication
and/or a lack of communication/feedback
Rumors/not keeping apprised of the project via its website
Hostility and a lack of collegiality
Requests that librarians
set aside
books for individuals
Requests about
when
sections will be complete
, or
when Kittens books will be availableSlide16
Overcoming challenges
Doing
the best we can with what we’ve gotTriage and patience
Health precautionsEnabling or engendering meaningful communication
/feedback
Staying
updated and passing on legitimate information
from the Deselection website, or
contacting me or Dean Don Smith
if you have questions or concerns or need clarificationIf donating books to the Library in the future,
donate meaningfully
–
we don’t want preview copies of textbooks from 1975
Collegiality
,
respect
, and
patience
– remember, we’re
human beings with feelings
, too, and this is part of our jobs
Understanding
and
patienceSlide17
Fyi
My email
: lowe@ulm.edu – I am frequently in and out of my office, especially with the Deselection project going on, so it’s better to email me than to call meDean Don Smith’s email: dosmith@ulm.edu – Dean Smith can answer questions about the
larger digital library projectThe Deselection website: http://
www.ulm.edu/library/deselection.html
(it is also available via the Library’s website)
Subject librarians
(for questions specifically about library resources for
your discipline):
http://www.ulm.edu/library/reference.html
We
will not
be pausing the project through intercessions or summers. Please remember:
we were only given two years to complete this project
.Slide18
“
If we don’t begin learning to throw some things away, in order to
concentrate on saving what is really needed, the central stacks of all major libraries will soon be condemned as unsanitary landfill—the world’s intellectual garbage dumps.” Pamela
Darling, Library Journal, 1976Slide19Slide20
Q
&
ASlide21
Thanks for coming!
Remember, don’t hesitate to contact me!