222-S Laboratory Draf - PowerPoint Presentation

222-S Laboratory Draf t Request for Proposal Pre-Solicitation Conference 89303318REM000012 Office of Environmental Management (EM)EM Consolidated Business Center and Office of River ProtectionAugust 21-23, 2018 1 www.energy.gov/EM Revision 1

Background of Hanford Site, Acquisition History, and 222-S Laboratory Dawn MacDonaldOffice of River Protection2 www.energ y.gov/EM

Agenda *Please note that times are approximate; schedule will be adjusted as needed* 3 8:00 a.m.Opening Remarks – Brian Harkins, Assistant Deputy Manager Tank Farms, ORP8:05 a.m.Background of Hanford Site, Acquisition History, 222-S Laboratory Purpose – Dawn MacDonald, ORP8:15 a.m.Pre-Solicitation Activities Logistics/Ground Rules, Overview of Acquisition Process, and Draft RFP Sections – Wendy Bauer, EMCBC 8:30 a.m.Draft RFP Section B, Supplies or Services and Prices/Costs – Wendy Bauer, EMCBC8:35 a.m. Section C, Performance Work Statement (PWS) – Dawn MacDonald, ORP8:50 a.m.Section F, Deliveries or Performance Review; Section G, Contract Administration Data - Wendy Bauer, EMCBC8:55 a.m.Contractor Human Resources Management Requirements – Larry Tripp/Susan Hiller, RL9:25 a.m.Overview of Remaining Draft RFP Sections – Wendy Bauer, EMCBC; Section L, DRFP Price Proposal - Dan Knight, ORP9:45 a.m.Questions and Answerswww.energy.gov/EM

Hanford Site played a pivotal role in the nation’s defense for more than 40 years, beginning in the 1940s with the Manhattan Project. Approximately 580 square miles. Located along the Columbia River in southeastern Washington State. A plutonium production complex with nine nuclear reactors, associated processing facilities, 177 waste transfer/tanks, and support laboratories. Today, under the direction of the U.S. Department of Energy, the Hanford Site is engaged in the world’s largest environmental cleanup project, with a number of overlapping technical, political, regulatory, financial, and cultural issues. Hanford Backgroundwww.energy.gov/EM4

Hanford Site www.e nergy.gov/ EM5

E M Acquisition Hi storywww.energy.gov/EM Current 222-S Laboratory Contracts: Laboratory Analytical and Testing Services (LA&TS) ContractContractor: Wastren Advantage, Inc., LLC (WAI): September 21, 2015 Completion of Contract: Estimated completion date in contract is September 20, 2020 (after all option-years)Performance-based fixed-price award fee contract with cost-reimbursement and labor hour provisionsCurrent price/cost: $44.7MCurrent available fee: $855K6

E M Acquisition Hi storywww.energy.gov/EM Current 222-S Laboratory Contracts:Tank Operations Contract Contractor: Washington River Protection Solutions LLC (WRPS): May 29, 2008Completion of Contract: Estimated completion date in contract is September 30, 2018 (after all option-years) Performance-based cost-plus-award fee contractCurrent price/cost: $6.1B*Current available fee: $286.7M**Note this value is for the full Tank Operations Contract. The 222-S Analytical Laboratory portion is substantially less.7

E M Acquisition Hi storywww.energy.gov/EM Current 222-S Laboratory Contracts:Mission requirements identified in the current Laboratory, Analytical, & Testing Services Contract: Analytical operationsIntegrated planning 8

E M Acquisition Hi storywww.energy.gov/EM Current 222-S Laboratory Contracts:Mission requirements for 222-S Laboratory identified in the current Tank Operations Contract:Facility and equipment maintenance and upgradesIntegrated planningMiscellaneous mission requirementsProcess chemistrySample waste management9

222-S Laboratory Purpose Laboratory service delivery to DOE and Hanford Site Contractors: Provide analysis and testing of highly radioactive samples in support of the Hanford Site cleanup mission.Right-size Laboratory services to meet critical mission needs, including the support of DFLAW.Provide visibility of Laboratory services with effective cost oversight. www.ener gy.gov/EM10

Purpose of Pre-Solicitation Conference, Logistics/Ground Rules, One-on-One Sessions, Overview of Acquisition Process, and Draft RFP SectionsWendy Bauer Contracting OfficerEM Consolidated Business Center www.energy.gov/EM11

Purpos e of Pre -Solicitation Conferencewww.energy.gov/E MEarly eng agement with interested parties to highlight information regarding the 222-S Laboratory Draft Request for Proposal (RFP).Identify and resolve concerns regarding the contents of the Draft RFP, including the following:Feasibility of the requirement definition.Suitability of the proposal instructions and evaluation criteria.Availability of reference documents.Other industry concerns or questions.12

www.energy. gov/EM No audio or video recording is permitted.Questions should be submitted via the notecards provided.DOE may attempt to answer questions based on the caveat of time permitting. Comments may also be submitted to the procu rement email address at 222-SLab@emcbc.doe.gov for DOE’s consideration in preparing the Final R F P . 13 Logistics/Ground Rules

www.energy. gov/EM Today’s briefing slides and the attendee list will be posted on the Procurement website. Information provided today is at a summary level and subject to change.Nothing stated or presented during this conference should be construed as a revision to the Draft RFP. The written terms and conditions of the Final RFP (once released) will govern over information presented today.14Logistics/Ground Rules

www.energy. gov/EM The focus of the one-on-one sessions is to discuss the recently issued 222-S Laboratory Draft RFP ( 89303318REM000012). Other procurements still being finalized within DOE will not be discussed during these one-on-one sessions. Meetings will not be more than 35 minutes. Opportunity for interested parties to present their thoughts and suggestions on the procurement.There will be no neg ative ramifications for a firm choosing not to participate o r c ancell i n g the i r sche d u led t i me. DO E is no t r equ e s ti n g and wi l l no t a c ce p t c ompa n y mar keting material. 15 One-on-One Sessions

www.energy. gov/EM D raft RFP was released to industry on July 30, 201 8.Indust ry is encouraged to comment on the Draft RFP by September 7, 2018. Interested partie s should submit questions and (or) comments for DOE consideration to the f oll o wing email: 222-SLab @emcb c .doe . g ov . C omme n ts shal l b e submi t t ed in t h e M i c r o s o ft W o r d ® f orm a t p rovided on the procurement website (please do not edit the format with the exception of adding rows as needed).DOE will carefully consider comments received in response to the Draft RFP in preparing the Final RFP. 16 Acquisitions Process

www.energy. gov/EM H.64 Organizational Conflict of Interest Between Hanford Site ContractsPerformance of the Contract will be limited throughout the Contract period of performance to a contractor that is not concurrently performing the work scope under the Mission Support Contract (MSC) awarded in 2009, a prime contractor for the Hanford Mission Essential Services Contract (HMESC), the MSC’s successor contractor, or a subcontractor to HMESC performing work in any of the following areas; a) Safeguards and Security; b) Emergency and First Responders; c) Information Technology and Management; d) Portfolio Analysis, Project Support and Independence Assessment; and e) Environmental Integration and Environmental Compliance Support. This Contract limitation applies to any parent companies or affiliates of the prime contractor and subcontractors described above.17Acquisition Process

222-S Laboratory Draft RFP incorporates identified process improvements from the EM acquisition initiatives following the 2016 Acquisition Workshop: Streamlining cost and price proposals Improving past performance evaluationsIncreasing small business involvementEM is attempting to gain consistency across procurement actions in these identified areas, including streamlining initiatives where possible.EM is continuing to be as transparent and collaborative as possible with industry regarding these initiatives. www.energy.gov/EM18 Acquisition Process

Primary takeaway for industry is to understand these initiatives, look to identify these items in the Draft RFP, and provide feedback to the procurement teams. At the September 2017 EM Acquisition Workshop, an update to these initiatives was presented. A copy of the 2017 workshop presentation will be posted to the 222-S Laboratory website (pre-solicitation tab) for reference. www.energy.gov/EM19Acquisition Process

www.energy. gov/EM D raft RFP released to industry July 30, 2018.Indust ry is enc ouraged to comment on the Draft RFP (with the exception of the cost models) by September 7, 2018.Alternate cost model released to industry December 12 , 2017. The Final RFP is anticipated to be issued in winter 2018. Once the Final RFP is issued, interested parties should submit questions and (or) comments via email to : 222-SLab@emcbc.doe.gov DO E wi l l po s t que s tio n s and an s w e r s t o the p r ocu r eme n t w e b si t e at: http s://www .emcbc . doe.gov/SEB/222S_Lab/20Acquisition Process

Procurement Website www.e nerg y.gov/EMhttps://www.emcbc.doe.go v/SEB/222-S_Lab/index.php 21

Acquisition Process www.energy .gov/EM Industry will have 60 calendar days from the date the Final RFP is released to prepare and submit a proposal to DOE.The proposal shall consist of thr ee sepa rate volumes:Volume I – Offer and Other Documen ts V o l um e II – T echn ic al and Mana g eme n t P r op o sal V olum e III – Co s t and Fee P r opo s al Minimum p r opo s al a cc e p t ance p eriod will be 365 days after due date for receipt of proposals.Government intends to award a Contract without discussions, as stated in Sections L and M of the RFP.Small business under National Association of Insurance Commissioners (NAICS) Code 562910 – size s tandard o f 750 employees . 22

www.energy. gov/EM Sections A – J of the Final RFP will become the resulta nt Contract .Section K will be incorporated by reference into the Contract.Section L contains the proposal preparation instructions.Section M sets forth the basis for evaluation and method for award.23Request for Proposal Overview

Section BSupplies or Services and Prices/Costs Wendy BauerContracting Officer EM Consolidated Business Center www.ener gy.gov/EM24

Section B Overview www.energy .gov/EM B.2 Performance-based contract that includes Cost-Plus-Award-Fee (CPAF), and Cost Reimbursable (CR) (non fee bearing), Contract Line Item Number(s) (CLIN).CLIN CLIN Title Contract TypePWS Section(s)Base Period of Performance (36 months)0010Transition (100 calendar days included in the 36 month Base Period Of Performance)CR (No Fee)Section C.10020Standard OperationsCPAF Section C.2, C.3 0021Enhanced OperationsCPAFSection C.50030 Hanford Site Benefit Plans CR (No Fee) Section C.6 0040 Usage Based Services Provided to Other Hanford Contractors CPAF Section C.4.1 0041 Usage Based Services Received from Other Hanford Contractors CR (No Fee) Section C.4.2 Option 1 Period of Performance (24 months) 1020 Standard Operations CPAF Section C.2, C.3 1021 Enhanced Operations CPAF Section C.5 1030 Hanford Site Benefit Plans CR (No Fee) Section C.6 1040 Usage Based Services Provided to Other Hanford Contractors CPAF Section C.4.1 1041 Usage Based Services Received from Other Hanford Contractors CR (No Fee) Section C.4.2 Option 2 Period of Performance (24 months) 2020 Standard Operations CPAF Section C.2, C.3 2021 Enhanced Operations CPAF Section C.5 2030 Hanford Site Benefit Plans CR (No Fee) Section C.6 2040 Usage Based Services Provided to Other Hanford Contractors CPAF Section C.4.1 2041 Usage Based Services Received from Other Hanford Contractors CR (No Fee) Section C.4.2 CPAF = Cost Plus Award Fee CR = Cost Reimbursement PWS = Performance Work Statement 25

Section B Overview www.energy .gov/EM Cost reimbursement (CR) scope (non-fee bearing) (CR Contract line item number [CLIN] 0010, 0030 series, and 0041 series)Transition will be CR with its own CLIN.Costs associated with sponsorship, management, and administration of Contractor Employee Hanford Site Benefit Plans. Costs associated with the usage-based services outlined in Attachment J-3, “Hanford Site Services and Interface Requirements Matrix.”No fee under these CLINs.Cost-plus-award-fee (CPAF CLINs 0020 series, 0021 series, 0040 series):Costs reimbursed on basis of actual allowable costs billed to the Contract and payment of fee.26

Section B Overview www.energy .gov/EM B.4 Execution of CLINsUpon the Notice to Proceed (NTP), the Transition CLIN ( 0010) will be executed; no more than 100 days. Upon completion of Transition, the applicable base period CLINs will be executed. 27

Section B Overview www.energy .gov/EM B.6 FeeGovernment shall pay the Contractor Fee for performing this Contract Award-Fee and Performance-Based Incentive Fee that may be earned from the Total Available Fee.The Performance Evaluation and Measurement Plan (PEMP) will be issued for each evaluation period that establishes the criteria and procedures for evaluating the Contractor’s performance for the purpose of determining fee earned. 28

Section B OverviewB.7 Provisional Payment of Fee Provisional payment of fee may be made to the Contractor for progress made towards meeting performance incentives before the Contractor has earned the available fee. www.e nergy.gov/EM29

www.energy. gov/EM Section CPerformance Work Statement Dawn MacDonald Office of River Protection30

222-S Laboratory Contractor shall have sole responsibility to operate, manage, and maintain the 222-S Laboratory Complex. Provide analytical support for storage and treatment of tank waste at the Hanford Site. Tank Waste Cleanup Contract (TWCC) is the primary customer for the analytical services at the 222-S Laboratory. Samples analyzed come from sampling activities across the Hanford Site. Section C Overviewwww.energy.gov/EM31

www.energy. gov/EM 32 Performance Work Statement Summary

CLIN 0010 – Contract Transition www.e nergy. gov/EM33Total 100 calendar days (after NTP is issued). Brief Executi ve Summary of Contractor’s proposal within 72 hours of NTP. Transition plan:Due within 15 days of NTP; Approach to transition of services and work identified in the PWS;Identify agreements, letter approvals, determinations of cost allowability, or understandings, the Contractor plans to reply upon under this Contract. Identify activities necessary for the Contractor to assume full responsibility for the Contract; andAddress other activities and contract deliverables specified within the Contract requiring DOE approval prior to completion of transition.

CLIN 0020 – Standard Operations Analytical Operations: Provides analytical support for all the environmental restoration, tank waste processing, and closure operations on the Hanford Site.Analytical Services: Provide analytical support, generate and maintain defensible data, and provide technical services for the Hanford Site cleanup mission.Analytical Control: Responsible for flowing work activities down from the field execution schedule and workweek data to the point of release.www.energy.gov/EM34

CLIN 0020 – Standard Operations Analytical Operations (cont.): Laboratory Process Chemistry and Laboratory Analysis: Routine analysis of samples to support waste handling and treatment processes for the tank farms on the Hanford Site.Laboratory Research and Technology Development: Establish and/or maintain the capability to resolve chemistry, radiochemistry, and material science concerns.www.energy.gov/EM35

CLIN 0020 – Standard Operations Facility Operations: Establish and implement programs to support facility operations at the 222-S Laboratory. Conduct of Maintenance: Establish a maintenance program (nuclear and non-nuclear) that supports mission success and minimizes the likelihood and consequences of human fallibility or technical and organization system failures.Corrective Maintenance and Facility Improvements: Upgrades, repairs, alignments, and other improvements needed when equipment or systems fail or do not perform their intended function.www.energy.gov/EM36

CLIN 0020 – Standard Operations Facility Operations (cont.): Operations Control: Responsible for flowing work activities down from the field execution schedule and workweek data to the point of release. Conduct of Operations: Establish Conduct of Operations (CONOPS) Program. www.energy.gov/EM37

CLIN 0020 – Standard Operations Core Functions:Programs that must exist to safely and successfully perform the Hanford Site cleanup mission:EngineeringEnvironmental, Safety & HealthAssurance SystemsSafeguards & SecurityInterface Management Business Serviceswww.energy.g ov/EM38

CLIN 0021 – Enhanced Operations Hanford Tank Waste Treatment and Immobilization Plant (WTP) in the DFLAW configuration will require an increased volume of samples analyzed by the 222-S Laboratory. Additional sampling will require enhanced operational capacity and capability from the 222-S Laboratory.Contractor shall interface with WTP and TWCC to support waste characterization, constituent testing, and other analysis prior to, during, and after waste transfers.The DOE Contracting Officer(CO) will notify the Contractor when the Contractor shall commence enhanced operations.www.energy.gov/EM39

CLIN 0030 – Hanford Site Benefit Plans The Contractor will have responsibilities regarding sponsorship, management, and administration of pension and other benefit plans for active employees eligible to participate in the Hanford Site Benefit Plans and retired Contractor employees. There is no fee associated with pension and benefit contributions.Specific requirements associated with these responsibilities are found in Section H.www.energy.gov/EM40

CLINS 0040 and 0041 – Usage-Based Services Usage Based Services (UBS) Provided:Contractor shall provide services identified in the Hanford Site Services Interface and Requirements Matrix (Attachment J-3).Usage Based Services Received:Contractor shall use mandatory services and desired optional services identified in the Hanford Site Services Interface and Requirements Matrix (Attachment J-3).UBS used are pass-through costs for accounting for the obligation of DOE funds and cost reimbursement for the UBS.www.energy.gov/EM 41

Section F Overview Section FDeliveries or Performance Wendy BauerContracting Officer EM Consolidated Business Centerwww.energy.gov/EM42

Section F, Deliveries or Performance Overview www.energy.gov/EMDOE-F-2003, Period o f Performance An NTP will be issued for the 100-day transition period (included in the base period).Note: DOE may delay issuing the NTP after Contract award for up to 6 months.43 Table F-1. Contract Performance Periods of PerformancePeriodStart End Transition Period CLIN (100 days) TBD TBD Base Period CLINs (36 months) TBD TBD Option Period 1 CLINs (24 months) TBD TBD Option Period 2 CLINs (24 months) TBD TBD CLIN = Contract Line Item Number.

Section G Overview Section GContract Administration Data Wendy Bauer Contracting OfficerEM Consolidated Business Centerwww.energy.gov/EM44

Section G, Contract Administration Data Overview www.e nergy.gov/EMG.1. The CO is the only individual who has the authority on behalf of the Government to assign additional work, issue changes, change the cost or price, change terms, accept non-conforming work, and waive any requirements of the contract. G.2. Contracting Officer’s Representative (COR) will be designated in accordance with DEAR 952.242-70, "Technical Direction."G.3. DOE-G-2003, Contractor’s Laboratory Manager. The Contractor shall designate a Laboratory Manager who will be the Contractor’s authorized supervisor for technical and administrative work, and receive and execute all technical directions from the COR.45

222-S Laboratory Services Co ntr act Contractor Human Resource Management (CHRM) Requirements Pre-So licitatio n Conference89303318REM000012Larry Tripp/Susan HillerRL Contractor Industrial Relationswww.energy.gov/EM46

Section H, CHRM Overview www.ener gy.gov/E M47C.6 Hanford Site Benefit PlansThe Contractor will have responsibilities regarding sponsorship, management and administration of pension and other benefit plans for active employees who are eligible to participate in the Hanford Site Benefit Plans and retired Contractor employees.There is no fee associated with pension and (or) benefit contributions.Specific requirements associated with these responsibilities are found in Section H.

Section H, CHRM Overview Contractor Human Resources Management (CHRM) Clauses in the Draft RFP: H.2 No Third Party BeneficiariesH.3 DefinitionsH.4 Workforce Transition and Employee Hiring Preferences Including through Period of PerformanceH.5 Employee Compensation: Pay and BenefitsH.6 Special Provisions Applicable to Workforce Transition and Employee Compensation: Pay and BenefitsH.7 Workforce Transition and Benefits Transition: Plans and Timeframeswww.energy.gov/EM 48

Section H, CHRM Overview CHRM Clauses in the Draft RFP (cont.): H.8 Post Contract Responsibilities for Pension and Other Benefit PlansH.9 Labor RelationsH.10 Workforce RestructuringH.11 Labor StandardsH.13 Risk Management and Insurance ProgramsH.14 Implementation of the Hanford Site Stabilization Agreement (HSSA)www.energy.gov/EM49

Section H, CHRM Overview www.e nergy.g ov/EM50H.4 Workforce Transition and Emplo yee Hiring Preferences Including Through Period of PerformanceDOE has always had an extensive list of hiring prefere nces for individuals employed by a predecessor s i t e C o n t r ac t o r . During Transition: Right of first refusal for service employees (FAR 52.222-17). Employees of WAI and those employed by Washington River Protection Solutions (WRPS) assigned permanently to the 222-S Laboratory Right of first refusal for qualified non-managerial incumbent employees for positions substantially equivalent to positions for which they are currently employed. Preference in hiring for incumbent employees who meet the qualification requirements for a vacancy in non-managerial positions, and who have been identified by their employer as being at risk of being laid-off due to transition to a new Contractor .

www.energ y.gov/EM Section H, CHRM Overview 51H.4 Workforce Transition and Empl oyee Hiring Preferences Including Through Period of PerformanceThrough Period of Performance – Preference in Hiring:Former employees of WAI and those employed by WRPS assigned permanently to the 222-S Laboratory. Former employees of other DOE nuclear facility Contractors.

www.energ y.gov/EM Section H, CHRM Overview 52H.5 Employee Com pensation: Pay and BenefitsIncumbent EmployeesPay: Equivalent base pay for at least the first year of the contract.Benefits: Hanford Site Pension Plan eligible employees shall remain in their existing benefit plans (Pension, Health and Welfare, and Savings).Non-Incumb e n t E m p l o y ee s Market - bas e d t o t a l p a y and b e n e f i t s , i n c l ud i ng m e d i c a l and retirement plans. Key P e r sonnel (Five people maximum)Top Contractor Official: Salary compensation requires annual DOE approval; total reimbursable compensation is subject to Office of Federal Procurement Policy (OFPP) cap.Other Key Personnel: Salary comp e n s a t io n a p p r o v al r e qu i r e d a t t im e o f Contract award and when key personal are replaced ; base salary m ust be below that of Top Contractor Official.

www.energ y.gov/EM Section H, CHRM Overview 53H.5 Employee Compensat ion: Pay and BenefitsPension and Other BenefitsCurrently WAI sponsors a Defined Ben efit P ension Plan (DB Plan), a Defined Contribution P e n si o n Pl a n (D C Pl a n) , and the Hanford Employee Welfare Trust . DO E P o li c y – “I f y o u a re i n , y o u a re i n ” Hanford Site Pension Plan (HSPP) e ligible employees shall remain in their existing pension plans.Non-HSPP eligible employees shall receive a benefits package that provides for market-based retirement and medical benefit plans that are competitive with the industry from which the Contractor recruits its employees and in accordance with Contract requirements.Contractors will need expertise in the Employee Retirement Income Security Act (ERISA); e.g., legal and actuarial counsel.

www.energ y.gov/EM Section H, CHRM Overview 54H.6 Special Provis ions Applicable to Wo rkforce Transition and Employee Compensation: Pay and Benefits Service Credit: I ncumbent EmployeesService c r e d i t f o r l e a v e an d oth e r f ri n g e b e n e f i t s ( e . g . , s e v e r an c e ) . Length o f service with WAI and (or) those employed by WRPS assigned permanently to the 222-S Laboratory.Service Credit: Non-Incumbent EmployeesService credit for leave shall be compliant with applicable law.Allowable Salary for Key PersonnelWithin 20 days after NTP, the Contractor shall submit DOE Form 3220.5, “Application for Contractor Compensation Approval” to the Contracting Officer for each key personnel position listed in Clause H.42.

www.energ y.gov/EM Section H, CHRM Overview 55New Requirements for Transit ion Plans Impleme ntation of CHRM RequirementsThe Contractor shall provide detailed Plans for “Workforce Transition” and “Benefits Transition” as described in Section H, Clause H.7.The plans shall include a description of the Contractor’s human resource management programs consistent with requirements described in Section H, Clauses H.4 th r ou g h H.7 . Highlights of requirements for transition p lans to be submitted for Contractor Officer’s approval: Compliance with right of first refusal and hiring preferences included in Clause H.4, “Workforce Transition and Employee Hiring Preferences through Period of Performance.” Benefit Transition Plan describing the Contractor’s plans and procedures to comply with Clauses H.5, “Employee Compensation: Pay and Benefits,” and H.6, “Special Provisions Applicable to Workforce Transition and Employee Compensation: Pay and Benefits.” Description of plan to incorporate union bargaining agreement. Provide list of Contractor personnel responsible for development of transition plans and contact information. Description of transition agreements Contractor intends to enter into with WAI and (or) WRPS to ensure compliance with Clause H.4. Provide DOE with the Communication Plan the Contractor will engage in with prospective employees and any labor organizations.

www.energ y.gov/EM Section H, CHRM Overview 56H.7 Workforce Transition and Benefits TransitionCritical activitie s!Workforce Transition Plan and Benefits Transition PlanKnow who will be responsible for these activities immediatel y upon Contract award.Reporting requi r e m e n t s t o C O is 1 0 d ay s t o 100 d ay s f o ll ow in g N TP. M a k e ce r t a i n to p lan a n d have appropriate resources available.

www.energ y.gov/EM Section H, CHRM Overview 57H.9 Labor Relations WAI current ly has one Collective Bargaining Agreement (CBA)Hanford Atomic Metal Trades Council (HAMTC).WAI is not signatory to the Project Labor Agreement titled “Hanford Site Stabilization Agreement”For construction work covered b y the Construction W age Rate Requirements Statute (formerly known as the D a vi s- Bacon Act [ D B A ] ) ; further discussed in Clause H.14. Even where there is no CBA, Contractor must respect employees' right to organize and understand requirements of National Labor Relations Act. Submit economic parameters for Contracting Officer approval prior to negotiations. Economic parameters are costs a Contractor is seeking for an allowability determination.

Section H, CHRM Overview www.e nergy.g ov/EM58H.10 Workforce Restructuring Requireme nts are set forth in this clause should the Contractor be required to conduct workforce restructuring.

Section H, CHRM Overview www.e nergy.g ov/EM59H.11 Labor StandardsThis Con tract is subject to the Service Contract Labor Standards (SCLS) Statute (formerly known as the Service Contract Act of 1965).Construction activities are subject to the Con struction Wage Rate Requirements Statute (formerly known as the D B A ) . Because the Contract is primarily for services, the Co n t r a c t o r mu s t submi t w or k pa c k a g es t o the Contracting Officer (o r designe e as di r e c t ed) f o r a determination as to whether a particular proje c t is covered by the DBA.The Contractor shall immediately notify the Contracting Officer or designee of all labor standard issues such as labor standard violations, Department of Labor investigations, etc.

Section H, CHRM Overview www.e nergy.g ov/EM60H.13 Risk Management and Insurance ProgramsBasic Requirements:Maintain commercial insurance or a self-insured program (i.e., any insurance policy or coverage that protects the Contractor from the risk of legal liability for adverse actions associated with its operation, including malpractice, injury, or negligence) as required by the terms of the Contract.Types of insurance include automobile, general liability, and other third-party liability insurance. Contractor shall submit copies of all insurance policies or insurance arrangements to the Contracting Officer no later than 30 days after the purchase date.

Section H, CHRM Overview www.e nergy.g ov/EM61H.14 Implementation of the Hanford Site Stabilization AgreementWAI is not signatory to a Project Labor Agreement titled “Hanford Site Stabilization Agreement.” For constru ction work covered by the Construction Wage Rate Requirements Statute (formerly known as the DBA) – further discussed in Clause H.14. Clause H.14 applies to employees performing work under Contracts (or subcontracts) subject to DBA requirements. Contractors and subcontractors at all tiers who are party to an agreement(s) for construction work with a local Union having jurisdiction over DOE construction work performed at the Hanford Site, shall become signatory to the Hanford Site Stabilization Agreement (HSSA) and abide by its provisions.

Section H Overview Section HSpecial Contract Requirements Wendy BauerContracting OfficerEM Consolidated Business Center www.energy.gov/EM62

www.energ y.gov/E M H.29 DOE-H-2045 Contractor Commu nity Comm itmentThe Contractor’s annual plan of community commitment activities will identify meaningful actions and activities that it intends to implement within the surrounding counties and local municipalities.The Contractor’s plan may include regional educational outreach programs, regional purchasing programs, and community support activities.The Community Co m m it m e n t Plan shal l b e s ub m i t t ed as part o f t h e V olume I s ubmissi o n and will be c ome par t of the Cont r act as a Section J Attachment. 63Section H Overview

www.energ y.gov/E M H.40 DOE-H-2070 Key Personnel – Alternate I The Off eror shall propose three required key personnel. Only one individual may be proposed for each key personnel position.The required key pe rsonnel positions include the following: Laboratory ManagerFacility Operations ManagerAnalytical Operations Manager In addition, the Offeror may propose up to two additional key personnel position s that are critical to the overall performance of the Contract. 64 Section H Overview

Section H OverviewH.57 Payments and Advances Provisional fee is payable in accordance with Section B Clause, Fee. Provisional fee and earned fee shall be made by direct payment in accordance with Section B, Provisional Payment of Fee. The CO and the Contractor shall agree as to the extent to which payment shall be made for allowable costs or payments for other items specifically approved by writing by the CO. Government shall promptly pay the Contractor the unpaid balance of allowable costs and fee upon termination of the work, expiration of the term of the Contract, or completion of the work.www.energy.gov/EM65

www.energ y.gov/E M H.66 PartneringThe Government proposes to form a cohesive partnership with the Contractor—t rust, dedication to co mmon goals, and an understanding and respect of each other's expectations and values.Teambuilding environment that fosters better communication, problem solving, and a mutual trust between the participants.Th e partnership strives to draw on the strengths of each organization in an effort to achieve a quality project done right the first time, wi thin bu d get, and on schedu l e. P a rtic i p a tion in the p a rtn e rship w i ll be tota l ly v o l u ntary by the parties . 66 Section H Overview

www.energ y.gov/E M Section JList of Documents, Exhibits, and Other AttachmentsWendy BauerContracting OfficerEM Consolidated Business Center67Section J Overview

Section J Overview www.ener gy.gov/E M68 DOE-J-2001 List of Attachments (October 2015) The following attachments constitute part of this Contract:Attachment NumberTitle of AttachmentRevision NumberNumber of pagesJ-1Acronym List   XJ-2Requirements Sources and Implementing Documents  X J-3 Hanford Site Services and Interface Requirements Matrix   X J-4 Performance Evaluation and Measurement Plan   X J-5 Performance Guarantee   X J-6 Reserved   X J-7 Labor Standards Board Process (Reference Section H Clause entitled, Labor Standards)   X J-8 Advance Understanding on Costs   X J-9 Wage Determinations – Service Contract Act (SCA) and Davis Bacon Act   X J-10 Contract Deliverables   X J-11 Government-Furnished Services and Information   X J-12 222-S Laboratory Structures List   X J-13 222-S Laboratory Waste Site Assignment List   X J-14 Beryllium Sampling Protocols for Buildings   X J-15 Reserved – Environmental Rules and Regulations X J-16 Contract Definitions as used in Nuclear Quality Assurance (NQA)-1 X J-17 Contract PWS Table and WBS Crosswalk Tables X J-18 Contractor’s Community Commitment Plan   X

Section K Overview www.ener gy.gov/E MSection KRepresentations, Certifications, and Other Statements of OfferorsWendy BauerContracting OfficerEM Consolidated Business Center69

Section K Overview www.ener gy.gov/E MSection K: Representations, Certifications, and Other Statements of OfferorsK.1 Annual Representations and CertificationsNAICS Code 562910, Environmental Remediation ServicesSmall business standard: 750 employeesSmall business size standard for a concern that submits an offer in its own name, other than on a construction or service contract , but which proposes to furnish a product that it did not itself manufacture, is 500 employees.70

Section L Overview www.ene rgy.gov/ EMSection L Instructions, Conditions, and Notices to OfferorsWendy BauerContracting Officer EM Consolidated Business Center71

L. 8. D OE-L -2001 Proposal Preparation Instructions – Gen eral De finitions(1) Offeror. The term “Offeror,” as used in this Section L, refers to the single entity submitting the proposal. The Offeror may be single corporation or a “contractor team arrangement” as defined in FAR 9.601 (1), (for example, a limited liability company, limited liability partnership, joint venture, or similar entity or arrangement). The Offeror may be an existing or newly formed business entity for the purposes of competing for any contract resulting from this solicitation. If the Offeror is a newly formed entity, it must be legally established on or before the date for submission of proposals. (See Volume I instructions regarding any requirement for a performance guarantee agreement).www.energy.gov/EMSection L Overview72

L. 8. D OE-L -2001 Proposal Preparation Instructions – Gen eral De finitions (cont.)(2) Critical subcontractor. A “critical subcontractor” is a subcontractor performing work within any of the following PWS sections: C.2.1, Analytical OperationsC.2.2, Facility OperationsC.3.2, Environmental, Safety & HealthA critical subcontractor is also any subcontractor that will perform work th a t i s in c orpo r a t ed i n t o the O f f e r or' s T echni c al App r oac h and th a t the pr i me O f f e r or considers criti cal to enha n c e its team’s technical approach or ability to meet delivery requirements.www.energy.gov/EMSection L Overview73

Section L Overview www.ener gy.gov/E MVolume II – Technical and Management ProposalTechnical Approach (60 page limit):Includes understanding, capability, and technical approach to accomplish the PWS objectivesApproach to analytical work in the LaboratoryApproach to facility operationsApproach to lifecycle management of aging facilitiesApproach to implementing integrated planning and interface management Approach to contract transitionApproach to following Contractor Human Resource Management activities 74

Section L Overview www.ener gy.gov/E MVolume II – Technical and Management ProposalKey Personnel and Organization (15 page limit):The Offeror shall propose three required key personnel and may propose up to two additional key personnel. Three required key personnel include the following:Laboratory Manager,Facility Operations Manager, andAnalytical Operations ManagerCompleted Attachment L-2, Key Personnel Standard Resume Format (three-page limit) and signed Commitment Letters. All proposed key personnel shall participate in the Oral PresentationThe Offeror shall provide an organizational chart, depicting the major functional areas of the Offeror’s proposed organization. 75

Section L Overview www.ener gy.gov/E MVolume II – Technical and Management ProposalPast Performance:Completed Attachment L-3, Past Performance Reference Information Form (seven-page limit)Completed Attachment L-4, Past Performance Cover Letter and QuestionnaireCompleted Attachment L-5, List of Contracts Terminated for Default or ConvenienceCompleted Attachment L-10, List of DOE ContractsPast Performance Consent Statement(s) 76

Section L Overview www.ener gy.gov/E MList of Section L AttachmentsAttachment L-1 Performance Guarantee AgreementAttachment L-2 Key Personnel Standard Resume FormatAttachment L-3 Past Performance Reference Information FormAttachment L-4 Past Performance Cover Letter and QuestionnaireAttachment L-5 List of Contracts Terminated for Default or Convenience Attachment L-6 Cost Detail WorksheetsAttachment L-7 Cost Summary WorksheetsAttachment L-8 Cost Assumptions Attachment L-9 Offeror’s Proposed Accounting System InformationAttachment L-10 List of DOE Contracts77

Section L Overview www.ener gy.gov/E MSection LVolume III DRFP Price ProposalDan KnightOffice of Hanford Acquisitions78

L.1 5. Propos al Preparation Instructions, Volume III – Cost and Fee Proposal Offerors shall provide proposed Cost and Fee by completing the tables in section B in Volume I – Offer and Other Documents.All cost and fee information shall be included in Volume III of the proposal. Offerors shall use 100-day Contract Transition Period, and assume a transition start date of June 23, 2019.Proposed costs shall be based on fiscal year 2019 dollars.Offeror shall provide a Basis of Estimate (BOE) at lowest Proposal Work Breakdown Structure (WBS) and be a standalone document within Volume III.www.energy.gov/EMSection L Overview79

Attachment L-6 – Cost Detail Worksheets Offerors shall propose their own rates. The rate buildup must be supplied within the “Labor Rate Buildup” tab. “Government Furnished Cost” tab – The Offerors shall use the GFCs provided in this list. Escalation and B&O tax are provided for each GFC, as applicable.The Offerors shall complete the Estimating Flat File under the specifications and instructions included in Section L, Instructions, Conditions, and Notices to Offerors.Attachment L-7 –Cost Summary WorksheetsProvide cost and fee by CLIN, PWS, and Proposal WBS.All proposed costs shall reconcile to the values in the Estimating Flat File (Attachment L-6).Attachment L-8 – Cost AssumptionsOfferors shall use Government provided quantities and assumptions by PWS shown in Attachment L-8. www.energy.gov/EMSection L Overview80

Section M Evaluation Factors for Award Wendy Bauer Contracting Officer EM Consolidated Business Centerwww.energy.gov/EMSection M Overview81

M.2 DO E-M- 2011 Relative Importance of Evaluation FactorsThe relativ e importance of the evaluation factors for the Technical and Management Proposal are listed in descending order of importance bel ow. Technical ApproachKey Personnel and OrganizationPast PerformanceTechnical Approach is more important than Key Personnel and Organization; both are more important than Past Performance. The evaluation factors for the Technical and Management Proposal (Volume II), when combined, are more important than the total evaluated price (Volume III). www.e ne r g y . g ov/ E M Section M Overview 82

M.8 DOE -M-2 012 Basis for AwardThe Government intends to award one contract to the responsible Offeror whose proposal is determined to be the best value to the Government. Selection of the best value to the Government will be achieved through a process of evaluating each Offeror’s proposal against the evaluation factors described above. The evaluation factors for the Technical and Management Proposal will be adjectivally rated. The Cost/Price evaluation factor will not be rated; however, the evaluated price will be used in determining the “best value” to the Government.www.ener gy.gov/EMSection M Overview 83

M.8 DOE -M-2 012 Basis for Award (cont.)The Government is more concerned with obtaining a superior Technical and Management proposal than making an award at the lowest evaluated price. However, the Government will not make an award at a price premium it considers disproportionate to the benefits associated with the evaluated superiority of one Offeror’s Technical and Management Proposal over another. Thus, to the extent that Offerors’ Technical and Management Proposals are evaluated as close or similar in merit, the evaluated price is more likely to be a determining factor in selection for award.www.e nergy.gov/EM Section M Overview84

Acquisition Schedule www.ener gy.gov/E MDetails for this procurement can be found at the below website links:DOE Acquisition Forecast https://energy.gov/osdbu/acquisition-forecasthttp://www.energy.gov/osdbu/downloads/acquisition-forecast-downloa d List of EM Major Procurements Currently Being Competedhttps://www.energy.gov/em/downloads/em-major-procurements 85

Questions www.ener gy.gov/E MQuestions?(Time Permitting)Thank you for attending!86