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Leave Administration Missouri National Guard Leave Administration Missouri National Guard

Leave Administration Missouri National Guard - PowerPoint Presentation

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Uploaded On 2019-06-22

Leave Administration Missouri National Guard - PPT Presentation

Federal EMPLOYEE Supervisor Course Overview Annual Leave Sick Leave Sick Leave for Family Member Family Medical Leave Act FMLA Voluntary ID: 759704

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Presentation Transcript

Slide1

Leave Administration

Missouri National GuardFederal EMPLOYEE Supervisor Course

Slide2

Overview

Annual LeaveSick LeaveSick Leave for Family MemberFamily Medical Leave Act (FMLA)Voluntary Leave Transfer Program (VLTP)Donated Leave Military Leave

Absent-USLeave Without Pay (LWOP)PersonalCompensatory TimeEnforced LeaveAbsence Without Leave (AWOL)Excused Leave or Administrative Leave (same)Disabled Veterans Leave (DVL)

7/30/2018

Slide3

Hours of Duty

80 hours per two week pay periodWork schedules/changes made by Adjutant General in conjunction with local union(s)Typically (but subject to exceptions):Two 15 minutes rest breaks – paid part of work Lunch breaks – not paidChanging/showering – not paid

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Slide4

ANNUAL LEAVE

Accrual Rates for Full Time Employees: 1-3 years - 4 hours/pay period 3-15 years - 6 hours/pay period 15 + years – 8 hours/pay periodTemporary Employees Only: If hired for 90 days or less federal employee cannot use annual leave earned. If extended past 90 days then federal employee can use annual leave earned after 91 day.

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Slide5

ANNUAL LEAVE

Accrual Rates for Part Time Employees: 1-3 years - 1 hr/every 20 hrs in pay status 3-15 years - 1 hr/every 13 hrs in pay status 15+ years - 1 hr/every 10 hrs in pay status

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Slide6

ANNUAL LEAVE

Service computation date (SCD) determines leave categoryMaximum annual carryover – 240 hoursSeparated employees may be paid lump sum for unused annual leave.Supervisor may approve advanced annual leave up to the number of hours a technician can still accrue up to the end of the current year.

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Slide7

More…ANNUAL LEAVE

Public Law 93-181 provides for restoration of forfeited annual leave, use or lose annual leave.Absolute right of the employee to request restoration of use or lose annual leave but subject to approval of the supervisorAnnual Leave must be denied by supervisor on the leave form OPM 71 based on mission requirements to restore use or lose annual leave.

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Slide8

SICK LEAVE

Accrual Rates: All full-time: 4 hrs/pay period Part-time: 1 hr/every 20 hrs in pay status

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Slide9

SICK LEAVE

Appropriate uses of Sick Leave are:Medical, dental, optical exams/treatments (Employee or Family Member)Illness of injury of the employeeIllness, injury or death of family member *To care for a family member an employee can use up to 13 days of sick leave in 1 calendar year. Activities related to Adoption

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Slide10

Family and Medical Leave Act of 1993 (FMLA)

12 workweeks each year of unpaid LWOP during any 12 month period to take care of self, specified family member with a serious health condition, or birth of a child.Medical documentation required from treating physician.

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Slide11

SICK LEAVE

Unlimited carryover balance Up to 240 hours may be advanced Medical certification is required May use while on Annual Leave (Ex: if get sick while on AL can change AL to Sk Lv)

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Slide12

Voluntary Leave Share Program (VLTP)

Qualifications: - Absence from duty without available paid leave - Must be a medical emergency - Emergency is or is expected to last at least 24 hours for full-time employees - Part-time employees the period of absence without pay is prorated Leave recipient Requirements: - Medical certification - Application to become leave recipient under the VLTP, OPM Form 630. Review local policy

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Slide13

Donated Leave

Donated leave hours may be used to reduce balance of advanced sick or annual leave if for same medical emergencyDonated leave case must be closed to avoid future advanced leave problems in DCPS

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Slide14

Leave Donor

Complete request to donate annual leave to leave recipient under the VLTP - OPM 630-A for within the agency - OPM 630-B for outside of agency Amount of annual leave donated can not exceed half of the number of annual leave hours earned within the current year Must be approved by the supervisor

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Slide15

LEAVE WITHOUT PAY (LWOP)(NTE) FOR PERSONAL REASONS

Temporary non-paid statusComplete ATAAPS (ANG/ARNG)Employee should be expected to return to workNot a right, must be approved by supervisorMay affect annual leave and sick leave accrual May affect within grade increaseMay affect Service Computation Date (SCD)May affect FEHB, FEGLI, FSAFEDS, Dental and VisionIf in LWOP for personal reasons HR must have SF52 and completed benefits checklist

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Slide16

Absent-US

Paid leave may be used while in AUS status (annual leave, sick leave or military leave) Leave, SCD and Within Range Increase is not affectedIf Absent-US HR must have SF52, orders, and completed USERRA Checklist

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Slide17

Separation-US

Effective date for Separation-US is after all leave is used or the date orders begin.Can request Lump-Sum payment of annual leave. Comp-Time is lost if not used before Separation.Sick Leave will remain on Record and will be restored if returned to Federal Status.

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Slide18

Module 16a Handouts

Pre-Mobilization and Mobilization GuidanceUSERRA Benefits Checklist (AUS and SEP-US)FEGLI Extension of Coverage Form FEGLI Remittance FormUSERRA Return to Duty Benefits ChecklistWaiver of Reinstatement of FEHBTSP Make-Up Contribution Request

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Slide19

MILITARY LEAVE

15 DAYS - 120 HOURS22 DAYS - 176 HOURS44 DAYS - 352 HOURS

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Slide20

MILITARY LEAVE

Charged in hourly incrementsNo same-day dual scheduling on Title 32 orders and as federal employeesMilitary leave is not charged on intervening non-workdays (e.g. holidays, weekends, scheduled days off)

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Slide21

MILITARY LEAVE (15 days)

Paid leave when ordered to active duty, inactive duty training or training120 hours (15 days) each FY- permanent employeesTemporary employees appointed for more than 1 yearPro-rated for part-time employeesAnnual Carryover of 120 hrs up to 240 hrs yearly

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Slide22

MILITARY LEAVE – 22 days

Paid leave for aid in support of civil authorities in protection of life & property or military duty in support of contingency operationsPermanent and indefinite employees only22 days (176 hours) per calendar year, charged in hoursNon-workdays/holidays not chargedNo excused absences

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Slide23

MILITARY LEAVE – 44 days

Operations outside the U.S.Must be on active duty without pay Orders must identify period of leave44 days (352 hours) per calendar year charged in hours

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Slide24

PRESIDENTIAL LEAVE

5 day excused absence granted to those returning from GWOTAuthorized regardless of locationOnly 5 days authorized and must be used all at onceMust be in Absent-US status for at least a 45 day deployment order.If multiple 45 day deployment orders only authorized one 5 day period of excused absence in a year.

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Slide25

COMPENSATORY TIME

Time off with pay, in lieu of overtime payEarned at a rate of 1 hour for 1 hour and used in increments determined by local policyAdvance approval requiredUse within 26 pay periods of earning or forfeitNot paid out if leave federal service

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Slide26

TITLE 5 NATIONAL GUARD EMPLOYEES

Overtime pay: Driven from the Fair Labor Standards Act (FLSA) code.FLSA code is determined by the Position DescriptionFLSA code is found on each SF 50 block 35Management’s decision for comp/overtime requirement and can be based on budgetary restrictionsMust put in NGB Form 46-14 to supervisor prior to work being conductedNon-exempt – comp time will pay out as overtime pay if not utilized before the 26th pay period Exempt- comp time is forfeited if not utilized before the 26th pay period.

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Slide27

COMP TIME TRAVEL

Earned for time spent in travel status away from duty station when traveling is outside normal duty hoursTravel must be officially authorizedOnly for time spent actually traveling and usual waiting timeNot entitled to receive lump sum payment for compensatory leave. Upon separation, leave is forfeited

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Slide28

Also referred to as Administrative Leave:TAG may granted excused absence for activities that would benefit the National Guard Supervisor must approve excused absence for blood donation, voting, tardiness for brief periods of time, employee assistance programBlood - Can allow up to 4 hours (Includes travel to and from location)Voting – If not able to get to voting location before or after work, supervisor can allow up to 2 hours before or after work to vote. Only time allowed to get to the voting location and vote prior to closing is allowed.

EXCUSED ABSENCE

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Slide29

Also referred to as Administrative Leave:Court Leave when called to jury duty or to serve as witness on behalf of governmentIf excused from jury may not be required to return to work if time/distance creates hardship but must use personal leave for remainder of day. May keep travel/per diem allowance but relinquish fees paid.Must provide evidence of service for T&ABone Marrow-7 DaysOrgan Donation-30 Days

EXCUSED ABSENCE

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Slide30

ENFORCED LEAVE

Temporary status to document absences for employees…Who are not ready, willing and able to performWhose continued presence is undesirable or poses a threatENFORCED Admin Leave (Paid Leave) if disciplinary reason Management has the right to require technician to leave the worksite when not ready, willing, or able to perform duties; or when presence is a threat to others or property Provide transportation if employee’s ability to drive is questionable Contact Labor Relations Specialist in HR for additional guidance

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Slide31

ABSENCE WITHOUT LEAVE (AWOL)

Without supervisor’s prior knowledge/ approvalStatus can change with explanationAWOL status NOT a disciplinary actionCan become the basis for initiating an adverse action

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Slide32

Disabled Veteran Leave (DVL)

Wounded Warriors Federal Leave Act of 2015 established a new leave category known as Disability Veteran Leave (DVL) for any federal Employee who:Is hired on or after 5 November 2016, andHas a service-connected disability rate of 30% or more from the VAFederal employee may use DVL only for the medical treatment of a qualifying service connected disability for which sick leave would regularly be used

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Slide33

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Disabled Veteran Leave (DVL)

Must be used during initial 12 month period beginning on the first day of employment or first day 30 % VA rating approvedUnused DVL will not be carried over and will be forfeited One time benefit and can only be used once in your careerOnce exhausted the leave benefit and/or 12 months has passed no further entitlementCan not exceed 13 days (104 hours) for fulltime employee. Part-time employee will have a pro-rated amount.Amount of DVL will be offset by any sick leave balance as of beginning of 12 month eligibility period

Slide34

Disabled Veteran Leave (DVL)

Federal employee could potentially qualify for DVL if called to perform military duty and meet the qualifying requirements upon RTD: If RTD on or after 5 November 2016, andReturns with a service-connected disability rate of 30% or moreHowever, the amount of creditable DVL is offset by any sick leave balance in effect at the beginning of the 12 month eligibility period. Employee can only use DVL once in throughout their career

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Slide35

Supervisor Responsibility

Ensure that employees do not lose Annual Leave /Comp-time/Time Off Award at end of the yearCertify time cards, if not official timekeeperCertify changes/corrections

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Slide36

Module 16b Handouts

Leave CodesAnnual Leave ReferenceSick LeaveSick Leave to care for a family memberFamily Medical LeaveCourt Leave ReferenceLeave without payEffects of Leave without payFrequently ask questions on Military Leave

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Slide37

QUESTIONS?

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