in the GAA Fíona ORourke GAA HR Manager Vetting Forms Processed for 2015 Carlow 682 Longford 238 CavanMonaghanDonegal 1234 Louth 214 Clare 411 Mayo 237 Cork 1412 ID: 566102
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An introduction to E-Vettingin the GAAFíona O’Rourke (GAA HR Manager)Slide2
Vetting Forms Processed for 2015
Carlow682Longford238Cavan/Monaghan/Donegal 1234Louth214Clare411Mayo237Cork1412Meath264Dublin1688Offaly126Galway394Roscommon148Kerry423Sligo169Kildare304Tipperary421Kilkenny303Waterford188Laois429Westmeath165Leitrim89Wexford1590Limerick671Wicklow1044 Total 12844
Vetting Forms Processed 2015Slide3
Vetting Forms Processed 2016Vetting Forms Processed to date for 2016
January 2016
293February 20162150March 2016 1388April 20162704 Total6535Slide4
Information required for vetting inviteSlide5
There are 9 key pieces of information subject must provide before an invitation can be issued:Proof of identity
Proof of current address
County (what County Board is your Club affiliated)Subjects clubSubjects nameSubjects date of birthSubjects emailSubjects contact numberThe role the subject is being vetted forInformation required for an InvitationSlide6
National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016 Under Sec 26(b) states that it is an offence to make a false statement for the purpose of obtaining a vetting disclosure
Procedures must be adhered to in relation to proof
of identity and confirmation of the current address BEFORE the vetting process can commenceProof of IdentitySlide7
Proof of identity, as supplied by the vetting subject, shall be retained on the GAA database or by the Club Children’s Officer* until such time as the vetting process has been completed.The identification documents may then be disposed of once the vetting application has been completed.Retention of identification DocumentsSlide8
Vetting Identification ProcessSlide9
Vetting – Verify identity
Identification
ScoreTickIrish driving licence or learner permit (new credit card format)80Irish Public Services Card80Passport (from country of citizenship)80Irish certificate of naturalisation 50Birth certificate50Garda National Immigration Bureau (GNIB) card50National Identity Card for EU/EEA/Swiss citizens50Irish driving licence or learner permit (old paper format)40Employment IDID card issued by employer (with name and address)35ID card issued by employer (name only)25Letter from employer (within last two years)Confirming name and address35Slide10
IdentificationScoreTick
P60, P45 or Payslip
(with home address)35Utility bill e.g. gas, electricity, television, broadband (must not be less than 6 months old. Printed online bills are acceptable. Mobile phone bills are not acceptable)35Public services card/social services card/medical card25With photograph40Bank/Building Society/Credit Union statement35Credit/debit cards/passbooks (only one per institution)25National age card (issued by An Garda Síochána)25Membership cardClub, union or trade, professional bodies25Educational institution25CorrespondenceFrom an educational institution/SUSI/CAO20From an insurance company regarding an active policy20From a bank/credit union or government body or state agency20 Vetting – Verify identitySlide11
IdentificationScoreTick
Children under
18 years (any one of the following)Birth certificate100PassportStudent Photographic Identity Card100100Written statement by a the Principal confirming attendance at educational institution on a letter head of that institution100Recent arrival in Ireland (less than 6 weeks)Passport100Vetting Subject is unable to achieve 100 points**Affidavit witnessed by a Commissioner for Oaths100TOTAL* Any of the above in addition to Parental/Guardian consent Vetting – Verify identity – U18’sSlide12
Application for E-VettingSlide13
Vetting subject completes an E-Vetting application on line and confirms proof of identity has been submitted to the Club Children's Officer* or the relevant documentation has been uploaded onto the database system.Clerical user enters the subjects details on the NVB system and issues Vetting subject with an e-mail containing a link inviting him/her to complete the online E-Vetting application form.Vetting subject completes Vetting Application Form online and submits the completed form for processingLiaison Person reviews Vetting Application Form and submits it to NVB for processingNVB processes the application
NVB will advise the vetting subject by email if a disclosure is to be issued to the Liaison person
Liaison person reviews the Vetting Disclosure and if acceptable emails acceptance letter to E-Vetting applicant and Club SecretaryE-Vetting StepsSlide14
ApplicationSlide15Slide16Slide17Slide18
Clerical User Invitation ProcessSlide19
A Clerical User’s access is limited when compared to a Liaison Person’s accessThey can only issue invitations to applicantsCompleted applications forwarded by applicants are not accessible to a Clerical User and can only be reviewed and submitted for vetting by a Liaison Person
Clerical UserSlide20
Mandatory Training for all appointed Clerical Users 7th May – Croke Park Agreement with NVB on number of Clerical Users – due on 27th April Not all Counties will be allocated a Clerical User Clerical User Training