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PROCEDURE FOR ORDERING ANIMALS PROCEDURE FOR ORDERING ANIMALS

PROCEDURE FOR ORDERING ANIMALS - PowerPoint Presentation

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Uploaded On 2018-11-11

PROCEDURE FOR ORDERING ANIMALS - PPT Presentation

Animal orders are placed through BU Works by submitting an Internal Service Request ISR The ISR form is located under the Procurement tab in BU Works BMC animal orders should also be placed in BU Works if possible There is a paper order form that can be used in the event that the requester do ID: 727849

order animal animals buasc animal order buasc animals contact ordering submitting isr vendor number works delivery cost orders information

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Slide1

PROCEDURE FOR ORDERING ANIMALS

Animal orders are placed through BU Works by submitting an Internal Service Request (ISR). The ISR form is located under the Procurement tab in BU Works.

BMC animal orders should also be placed in BU Works if possible. There is a paper order form that can be used in the event that the requester does not have a BU I/O number to charge. The paper form should be submitted to the BUASC office email:

BUASCadmin@bu.edu

(Fax: 617-638-4055).

If you are not sure which type of order you need to place, please check with your grant administrator.

If you have any questions about animal ordering, please contact the BUASC office at 617-638-4086 or

BUASC

@bu.ed

u

.

If you have any questions about BU Works, please contact the BU Works Power User for your department.Slide2

RODENT ORDER CUTOFFS

Submit orders by the days and times listed below. Subject to availability. Please order pregnant animals and uncommon strains/ages/weights well in advance. If an order is submitted after the cutoff, the animals will be ordered for the next available delivery date. Please plan accordingly.

VENDOR

DELIVERY

ORDER

CUTOFF

CHARLES RIVER

TACONIC

TUESDAYS & THURSDAYS

ORDER BY PREVIOUS THURSDAY AT NOON FOR TUESDAY, MONDAY AT NOON FOR THURSDAY

JACKSON LABS

ENVIGO

WEDNESDAYS

ORDER BY PREVIOUS THURSDAY AT NOONSlide3

ANIMAL ORDERING:

SUBMITTING AN ISR

PROVIDER INFORMATION

The

Provider is

Animal

Science Center- Animal OrdersDo not use Animal Science Center - Per Diems or Special ServicesThe Contact Detail is the person submitting the ISRList both the PI in the PI/Requester Detail fieldGive the best telephone number and email address for BUASC to contact if there are any questionsSlide4

ANIMAL ORDERING:

SUBMITTING AN ISR

DELIVERY INFORMATION

Requested

Delivery Date must be an approved delivery date for your

vendor (see the animal order deadline chart)

Deliver to Building/room # is where the animals will be housedSlide5

ANIMAL ORDERING:

SUBMITTING AN ISR

NOTE PAD

Please include the

following information

in

the

Note Pad

:

Vendor

IACUC

Protocol

N

umber

USDA

Pain

C

ategory

For

each strain

being ordered:

Vendor Catalog #

Full

Strain

C

ode (obtained

from the vendor’s website)

Sex of animals

Age/weight of animals

Special housing

instructions (if any)Slide6

ANIMAL ORDERING:

SUBMITTING AN ISR

CHARGE DISTRIBUTION

Used

only

if you are splitting the charge between two or more cost objects

Enter cost object numbers and percent distribution (e.g. 50/50)Slide7

ANIMAL ORDERING:

SUBMITTING AN ISR

REQUESTED ITEMS

Each

strain/sex/age or weight goes on its own line item

PO quantity is the

quantity of animalsOrder unit is “EA” (each)

Net Price is the price per animalEnter cost object here (if using only one)

NOTES

Accurate

pricing information is required

You may need to contact

the

vendor for pricing

Include a reasonable estimate of shipping (including crate) costs on a separate line itemSlide8

ANIMAL ORDERING:

SUBMITTING AN ISR

Click “Submit” and you’re done

!

Please note the request number that is generated. BUASC will refer to this number if we need to contact you about your order.Slide9

BMC ANIMAL ORDERS

Submit a paper order form (available on our website)

Be sure to put your BMC activity number on the order

BUASC will bill your activity number for the total cost of the animalsSlide10

WHEN YOUR ANIMALS ARRIVE

Animals will be housed in the housing location requested

If any changes need to be made for operational reasons, you will be contacted by BUASC staff

BUASC will not contact you unless there is a change or a problem with the order. Please check your housing location for your animals prior to contacting BUASC

If you notice any problems with the animals, please contact BUASC immediately.

Do not

contact the vendor directly BUASC will arrange with the vendor to have the animals replaced or a refund issued, if possible. Refunds/replacements may not be possible if BUASC is not notified of the problem promptly