Animal orders are placed through BU Works by submitting an Internal Service Request ISR The ISR form is located under the Procurement tab in BU Works BMC animal orders should also be placed in BU Works if possible There is a paper order form that can be used in the event that the requester do ID: 727849
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Slide1
PROCEDURE FOR ORDERING ANIMALS
Animal orders are placed through BU Works by submitting an Internal Service Request (ISR). The ISR form is located under the Procurement tab in BU Works.
BMC animal orders should also be placed in BU Works if possible. There is a paper order form that can be used in the event that the requester does not have a BU I/O number to charge. The paper form should be submitted to the BUASC office email:
BUASCadmin@bu.edu
(Fax: 617-638-4055).
If you are not sure which type of order you need to place, please check with your grant administrator.
If you have any questions about animal ordering, please contact the BUASC office at 617-638-4086 or
BUASC
@bu.ed
u
.
If you have any questions about BU Works, please contact the BU Works Power User for your department.Slide2
RODENT ORDER CUTOFFS
Submit orders by the days and times listed below. Subject to availability. Please order pregnant animals and uncommon strains/ages/weights well in advance. If an order is submitted after the cutoff, the animals will be ordered for the next available delivery date. Please plan accordingly.
VENDOR
DELIVERY
ORDER
CUTOFF
CHARLES RIVER
TACONIC
TUESDAYS & THURSDAYS
ORDER BY PREVIOUS THURSDAY AT NOON FOR TUESDAY, MONDAY AT NOON FOR THURSDAY
JACKSON LABS
ENVIGO
WEDNESDAYS
ORDER BY PREVIOUS THURSDAY AT NOONSlide3
ANIMAL ORDERING:
SUBMITTING AN ISR
PROVIDER INFORMATION
The
Provider is
Animal
Science Center- Animal OrdersDo not use Animal Science Center - Per Diems or Special ServicesThe Contact Detail is the person submitting the ISRList both the PI in the PI/Requester Detail fieldGive the best telephone number and email address for BUASC to contact if there are any questionsSlide4
ANIMAL ORDERING:
SUBMITTING AN ISR
DELIVERY INFORMATION
Requested
Delivery Date must be an approved delivery date for your
vendor (see the animal order deadline chart)
Deliver to Building/room # is where the animals will be housedSlide5
ANIMAL ORDERING:
SUBMITTING AN ISR
NOTE PAD
Please include the
following information
in
the
Note Pad
:
Vendor
IACUC
Protocol
N
umber
USDA
Pain
C
ategory
For
each strain
being ordered:
Vendor Catalog #
Full
Strain
C
ode (obtained
from the vendor’s website)
Sex of animals
Age/weight of animals
Special housing
instructions (if any)Slide6
ANIMAL ORDERING:
SUBMITTING AN ISR
CHARGE DISTRIBUTION
Used
only
if you are splitting the charge between two or more cost objects
Enter cost object numbers and percent distribution (e.g. 50/50)Slide7
ANIMAL ORDERING:
SUBMITTING AN ISR
REQUESTED ITEMS
Each
strain/sex/age or weight goes on its own line item
PO quantity is the
quantity of animalsOrder unit is “EA” (each)
Net Price is the price per animalEnter cost object here (if using only one)
NOTES
Accurate
pricing information is required
You may need to contact
the
vendor for pricing
Include a reasonable estimate of shipping (including crate) costs on a separate line itemSlide8
ANIMAL ORDERING:
SUBMITTING AN ISR
Click “Submit” and you’re done
!
Please note the request number that is generated. BUASC will refer to this number if we need to contact you about your order.Slide9
BMC ANIMAL ORDERS
Submit a paper order form (available on our website)
Be sure to put your BMC activity number on the order
BUASC will bill your activity number for the total cost of the animalsSlide10
WHEN YOUR ANIMALS ARRIVE
Animals will be housed in the housing location requested
If any changes need to be made for operational reasons, you will be contacted by BUASC staff
BUASC will not contact you unless there is a change or a problem with the order. Please check your housing location for your animals prior to contacting BUASC
If you notice any problems with the animals, please contact BUASC immediately.
Do not
contact the vendor directly BUASC will arrange with the vendor to have the animals replaced or a refund issued, if possible. Refunds/replacements may not be possible if BUASC is not notified of the problem promptly