journals NAME OSA Fellow AFFILIATION LOCATION AND DATE OF PRESENTATION Overview Preparing to write your manuscript Types of papers Journal selection Ethical guidelines Defining authorship ID: 717062
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Slide1
publishing your work in peer-reviewed journals
NAME
OSA Fellow
AFFILIATION
LOCATION AND DATE OF PRESENTATIONSlide2
Overview
Preparing to write your manuscript
Types of papers
Journal
selectionEthical guidelinesDefining authorship
Sections of an
article
Submission
process
Peer
review
p
rocess
OSA
and partner journalsSlide3
Preparing to
Write Your Manuscript
What
is the novelty?
What is the message?Put it in context—need appropriate refsHave it read by othersDon’t make it longer (or shorter) than needed
Invest time in writing wellSlide4
Preparing to
Write Your Manuscript
Choose
appropriate
co-authors Choose appropriate journal (
don’t aim too high and don’t aim too low
)
There’s more to a journal than its Impact Factor
Read the journal’s Author webpage
Use the correct formatSlide5
Types of Papers
Research articles
Reviews
Letters
Comments/RepliesDiscussion Errata
Conference proceedingsSlide6
Journal Selection
Specialized
broad interest
TheoreticalappliedFull-lengthletter
Subscription
open access
Timeliness of publication process
Journal reputationSlide7
Ethical Guidelines
Obtain
necessary
clearances
Submit to one journal at a timeDeclare any conflicts of interestGive proper attributionSlide8
Ethical Guidelines
Obtain permissions
Do
not fabricate
data Comply with internationally recognized principles for use of animal and human subjects in research
Word by word copying
is
strongly discouraged, but
if necessary must
be
given
proper
attributionSlide9
Defining Authorship
Authors make substantive contributions:
Basic
physical ideas or discussion
Laboratory experimentsDetailed calculationsAll authors share
responsibility
and
accountability
for
publication
contentSlide10
Alternatives for Assigning Credit
Citation
Private conversations
referenced in
publications only with permissionAcknowledgementContribution is not significant enough to list
as
author, must obtain
permission firstSlide11
Types of Authorship
Lead author
Primary responsibility, most substantial contribution, usually first author
Submitting author –
deals with journalCorresponding author Person interested individuals contact,
predictable address; usually submitting author
Last author
Alphabetical or least contributor, sometimes head of labSlide12
What Order?
In some fields, student is first author if based primarily on Ph.D. dissertation
Order is often independent of relative status/rank of authors
Should be discussed at start
Change order only with permission of allNo addition of authors after submissionSlide13
Discussing Authorship
Should begin at start of research
Open and professional discussion
Order may reflect contribution or could be alphabetical
Identify expected contributions, roles, and tasks of each potential authorCan change over time, renegotiate as needed (prior to submission)Slide14
Authorship and Submission
List
affiliations of each author
Allow all authors to review and comment
prior to submissionJournal will send email toall authors – Be ethical!Slide15
Sections of an Article
Title
: informative, accurate, concise
Example of good title
Repetitively pulsed tunable dye laser for high resolution spectroscopyExample of bad title A Unique, Novel Object-Detection Model that Improves upon
that
of Wang et al
.Slide16
Sections of an Article
Abstract
Problem and objectives
Methodology
Findings and ConclusionResearch’s effect and impactCheck journal style guide for abstract length restrictionsSlide17
Sections of an Article
Introduction
Problem to be addressed
Background and literature review
New developments and principle resultsResearch purpose and methodSlide18
Sections of an Article
Main Body of Paper
Problem
Theory and experiment
ResultsFigures/multimediaSlide19
Sections of an Article
Discussion
Results viewed in larger context
Comparison with other related work
SignificanceSlide20
Sections of an Article
Conclusion
Summary (no new information)
Statement of specific conclusions
Future considerationSlide21
Sections of an Article
References
Numerical order by appearance
Follow journal’s style guide
EndNote and BibtexSlide22
Sections of an Article
Appendices
Supplementary material
Material valuable for specialist
AcknowledgmentsTechnical assistance/useful commentsFinancial support/disclosuresSlide23
Writing Your Paper in English
Grammar, punctuation, spelling, terminology
Logical sentence structure, clarity of content
Common weakness is omission or misuse of “the” and “a”
Suggestions
Use shorter sentences
Read papers in English in leading research journals
Ask colleagues for helpSlide24
Basic Acceptance Criteria:
Standard Research Articles
Work relevant to journal scope
Results significant to field
Incremental work discouraged
Discussion, conclusions supported by data
Work placed in proper context
Equations, figures, tables, multimedia contribute to presentation
Well-written and logically organizedSlide25
Before You Submit
Language Review
http://languageediting.osa.org
Style review
Journal style guideBrowse published articlesFollow online submission processSlide26
Submission Process (OSA)
PRISM – www.prism.opticsinfobase.org Slide27
Submission Process
Select Appropriate JournalSlide28
Submission Process
Copyright
agreement
Authors
transfer copyright
to OSA
Retain rights for
author reuseSlide29
Submission Process
Title and Abstract
Note if for
feature issue
Note related
papersSlide30
Submission Process
Upload
Word,
TeX
Cover letter
Author
responseSlide31
Submission Process
Multimedia
Video
Audio
Tabular data
Images
OtherSlide32
Submission Process
OCIS Codes
Add keywords
Select
primary code
Enter same
codes
as listed
on the
paper
Free-form
keywordsSlide33
Submission Process
Co-authors
E-mail address
required
Notified
when submission
completeSlide34
Submission Process
Reviewer
suggestions
3 names
required
Designate
non-preferredSlide35
Submission Process
Funding/Page Charge
Information
(Subscription journals)
Note NIH funding
Overlength
charges
OA journals have
mandatory chargesSlide36
Submission Process
Submission completed!
Auto acknowledgment sent
Official submission
confirmation
to followSlide37
Peer Review Process (OSA)
Initial quality check by staff, Editor
Editor in Chief assigns appropriate Topical/associate editor
Topical/associate editor handles
manuscript
contacts possible referees
waits for reports
makes first decision
makes final decision
manuscript sometimes sent for
rereviewSlide38
Peer Review Process
Reviewer recommendations
Accepted
as is
Requires
further revisions
Referred
to another journal
Rejected
Peer review comments should help produce a better manuscriptSlide39
Peer Review Process
Manuscript Decisions
Editor makes decision after peer review
If revisions are requested
Authors may resubmit revised manuscript
A cover letter should explain each change
Editor may refer back to review
Editor makes final decisionSlide40
Peer Review Process
Suggest
a few referees, but make sure
that:
They
aren’t just the big names in the field
They are not closely linked to you.
You can
ask for reviewers to be excluded,
but don’t
go overboard
Associate
Editor is not required to grant request (though generally tries) Slide41
Referees
are not your enemy—consider them
an
ally who can help improve your manuscript
Treat them seriously (one revision allowed)Deal with each and every point
- You
don’t need to agree with all of
them
Can make additional changes
Don’t cast aspersions on
referees, or
try to guess the referees’ identity (you are likely to be wrong)
Be courteous to
referees
&
editors
Peer Review Process
Dealing with referee’s
comments:Slide42
Peer Review Process
If manuscript is rejected
Act on reviewers comments before
submitting elsewhere
OSA strongly discourages resubmitting rejected papers to other OSA journals
You can appeal but most are turned down
Advice:
put in your drawer for a week or two weeks, reread referee reports, rewrite and submit to other journal. Slide43
Your
Participation
in the
Process
Referees
and Editors
are volunteers
Be generous with your own
time as a reviewer
Refereeing
is a necessary cv
item, shows engagement in the community
Refereeing
record
is considered for
Editorial
Board candidates
Point out suspicions of unethical behaviorSlide44
Comments and Questions?
For a copy of slides or further questions,
email me at
EMAIL ADDRESSSlide45
OSA JournalsSlide46
OSA Partner JournalsSlide47