All Student Meeting Introductions Seun Sowunmi –

slide1. All Student Meeting<br>
slide2. Introductions Seun Sowunmi – Student Council Chair & Transformation Committee Member
Emilie Tapping – Change Director
Nikki Smith – CEO
Rachel Hu – Policy & Representation Coordinator
Esther Holland – Communications Manager
Peter Robertson – Director, NUS Charity<br>
slide3. Values led leadership Kindness
Trust
Solidarity
Transparency
Integrity
Collaboration<br>
slide4. Agenda 5:30 – Introduction
5:40 – Ice Breaker
5:50 – Transformation Update
6:20 – Policy Formation Workshop
7:20 – Initial Representation Model Feedback
7:30 – Feeding Back & What's Next<br>
slide5. Ice Breaker To get started, find someone that you don’t know. 
Introduce yourself and you have 5 minutes to find 
something that you have in common and 1 thing that you 
fundamentally disagree on. The deeper, the better. We 
won’t ask you to report back on this part.<br>
slide6. Transformation How did we get here?
Disaffiliations, dissatisfaction, grievances, incidents, lack of impact
SU Review launched in Oct 2023
Points of critical failure 2023/24
February 2024 – Co-option of new trustees on to the Board
March 2024 – decision to go into turnaround
April 2024 – formation of Transformation Committee
Trinity 2024 – student engagement in consultation<br>
slide7. Difficult Decisions What difficult decisions have we had to take?
Reduction in the staff team
Cessation of non-essential activity and activity that we don't have the resources to continue
Cessation/repurposing of some democratic procedures (Student Council)
Temporary reduction of Officers from 6 to 3<br>
slide8. The Brief What are we aiming for?
What impact is Oxford SU aiming to have?
How do we achieve it in such a complex governance system?
How do we work with existing representation structures and avoid duplication?
How do we un-do poor culture and mistakes of the past?
How do we engage students in a meaningful way?<br>
slide9. Transformation What will Transformation cover? 
Democracy
Elected officer effectiveness
Representation & advocacy
Relationship management
Organisational governance
People & culture
Financial sustainability
Service provision<br>
slide10. Consultation What have we done so far?
Survey – 31 responses
Consultation meetings – 10 x RepComs; 7 Common Rooms (so far)
3 x individual meetings with Change Director
Desk research including governance reviews, previous reviews into the organisation, previous complaints, Student Council evaluation etc
This all student meeting
Over the summer – alumni, ex-officers, University & College staff
More direct consultation with students to come in Michaelmas<br>
slide11. Sector Analysis Where have we looked at?
Liverpool – use of sortition, consensus building, use of Student Ideas, preferenda and all student votes, fewer but more impactful priorities 
Exeter – use of insight to generate organisational priorities, use of sortition, survey super-heroes, longer-term organisational priorities
Durham – semi-collegiate university, uses demographic splits to create an assembly, much clearer delineation between governance & democracy<br>
slide12. My Assessment... ...So Far
Not enough work done to bring the Union (students) together to agree priorities for students
Spreading ourselves too thinly – no way to prioritise – trying to be too many things to too many people
Democratic structures are too complicated – not accessible – not doing the intended job and not kept up with modern approaches
Blurring of democracy, representation & governance – operational decisions vs political/rep<br>
slide13. My Assessment... ...So Far
Organisational failures with Officers preventing impact/progress
Blurring of employment and democracy
Lack of outcomes/policy/visibility of 'the work'
People & culture – we need to invest in and develop high-quality staff team
No clarity on relationship and approach with the University
Unclear relationship with the Colleges/Common Rooms<br>
slide14. What's next? Loads more consultation, research & analysis
Develop a coherent theory of change – what is the actual purpose of Oxford SU and what impact are we hoping to achieve for students & the University
Begin developing our organisational model based on the outcomes of Transformation
Have any changes to constitution, bye-laws and funding changed within appropriate governance structures
Student engagement & involvement in decision-making improvements
Do better<br>
slide15. Questions?<br>
slide16. Purpose Providing individual advice and guidance for students
Creating spaces for students outside of their Colleges – community building
Providing training and support for representatives 
Representation to the University 
Being a parental role model for students
Academic policy development within the University
Providing spaces for representatives to collaborate
Ensuring that student priorities are on the University agenda<br>
slide17. Objectives Wellbeing
College Disparities
Cost of Living (inc accommodation)
Improving & increasing opportunities for representation within the Colleges & University
Protecting student rights and safety
Local & National Representation – government policy
Consent & Sexual Violence<br>
slide18. Accountability
& Scrutiny Clearer, more public information about what we are doing
Better communication with representatives of the Union so that they are aware
College based scrutiny for the SU – are we providing value for money
Clearer, more public information about our finances
Published minutes from decision-making bodies
Clearer, more public information about trustee board
Publish impact & outcomes information
Votes of no confidence – Officers?<br>
slide19. Colleges/
Common Rooms Focus on the things Colleges/Common Rooms can't do (?)
Highlight & lessen disparities between Colleges
Be the umbrella body for Common Room representation
Represent College students to their respective Colleges
Facilitate joint campaigns between Colleges and to the University
Improve the quality of College representation
Facilitate cross-college communities
Enact Common Room policy<br>
slide20. Colleges/
Common Rooms Have no connection with Common Rooms – retain absolute independence
Provide negotiation support for individual Common Rooms
Train representatives
Specific SU representatives to act as bridge between Common Rooms and SU<br>
slide21. Marginalised Students Centralised information for marginalised groups 
Forums for marginalised communities to talk about issues affecting them
Build communities for minoritised students
Better insight/information for representatives
Support for existing societies
Provide direct representation spaces for students impacted by policy changes
Build networks with marginalised groups for policy development & feedback<br>
slide22. Political Positions Don't take positions because it will always alienate and marginalise groups
Take positions but only when they affect students as students
Take a position if you have a democratic mandate to do so
Take positions where it relates to holding the university accountable and standing with the students
Create a space to debate positions without necessarily taking on the position as an organsation<br>
slide23. Student Voice Where should student voice come from?
Common Rooms
Direct in-depth surveys
Campaigns 
Pulse surveys
Democratic processes (i.e. through Student Council)
SU Officers
Focus should be on holding the University accountable for decisions, not providing student voice<br>
slide24. Misc. Centralisation of scattered information 
Internalised and more impactful networks
Welfare
Making our purpose clear to the freshers 
Transparency and visibility
Having clearer goals and communicate those well
Institutionalised support for divisional and course reps<br>
slide25. Workshop Format: This is not a decision-making space – this will come later
You have infront of you a variety of outcomes
Your job, in groups, is to come to a consensus on what we should take forward
You have a facilitator
You can add new things, rule things out
Please take notes
We will ask you to feed back at the end<br>
slide26. A Starting Point Student Ideas platform - for new ideas
Student Executive Committee - to make quick decisions and direct where ideas need to be considered, prioritise and move forward
Conference of Common Rooms – Common Rooms & Div Reps together as a deliberative space to flesh out ideas and hear consultations from Officers & the Uni
Taskforces - per Officer, themed around priorities, decide how to take things forward and support with representation<br>
slide27. A Starting Point Working Groups - interested student can join a specific working group within a taskforce to contribute to the taskforce's work
Scrutiny Committee - responsible for scrutinising the work of the Sabbatical Officers and the Taskforces.
All Student Meetings – for organisational accountability
Sabbatical Officers - Sabbatical Officers would be elected on the basis of their skills, experience and ability to deliver the existing priorities of the Union and supported by taskforces<br>
slide28. Feedback?<br>
slide29. Thank You<br>