Confederation of NATO Civilian Staff Committees
Description: Confederation of NATO Civilian Staff Committees (CNCSC) 26th Annual Conference of Staff Associations of International Organisations (CSAIO) 4 5 September 2025 CERN Glenn Habex Chair of the Confederation of NATO Civilian Staff Committees
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slide1. Confederation of NATO Civilian Staff Committees (CNCSC) 26th Annual Conference of Staff Associations of International Organisations (CSAIO) 4 & 5 September 2025 – CERN Glenn Habex Chair of the Confederation of NATO Civilian Staff Committees (CNCSC) Président de la Confédération des Comités du personnel civil de l’OTAN<br>
slide2. Content Structure and powers of staff representative bodies
Taxation of pensions
Careers and attractiveness/retention of talent<br>
slide3. Structure and powers of staff representative bodies<br>
slide4. Civilian Staff Committees (CSCs) NATO civilian staff members => local Civilian Staff Associations CSA => Elect Civilian Staff Committees (NCPRs article 88). CSC CSCs = Executive agents: Constitute “First line of defence”; Responsible for protecting the professional interests at a local level. Each CSC is a member of the Confederation in its own right.<br>
slide5. Local CSC objectives include: Positive employee and employer relations
Find an amicable solution
NATO-wide HR policies
Recruitment processes
Full members of OHS committees
Advise staff / Mediation
Complaints Committees and Disciplinary Boards
Helping staff to legally challenge administrative decisions<br>
slide6. Local Civilian Staff Committee (CSC) 28 CSCs ̶̶ 8,173 Civilian staff posts, 62 locations Constitution &
Legal Matters WG Confederation Structure CNCSC Executive: Defined Contribution Pension Scheme
WG Information &
Knowledge Management WG Coordination WG X 28 CNCSC Plenary meetings (3x year). Retirees’ Medical
Claim Fund & Group Insurance Policy WG Future Pension Arrangements WG Full-time<br>
slide7. CNCSC MISSION The NATO Civilian Personnel Regulations entrust representation of NATO’s international civilian staff as a whole to the Confederation of NATO Civilian Staff Committees.
The Confederation is responsible for:
protecting the professional interests of NATO Civilian Staff
providing proposals for improving the collective interests and conditions of employment
providing advice to the competent administrative authorities
representing the views of the staff of NATO as a whole.<br>
slide8. CNCSC activities Coordination / Collaboration
Access to Secretary General & Private Office
Collaboration with ASG-EM (NATO HQ)& Interaction with Senior Leadership
Participation in NATO management bodies (e.g. JCB, RMCF, DCPS, FPA)
Support local CSC’s
Assistance in stand up of new Civilian Staff Associations/Committees
Visit NATO sites upon request for support to local Staff Committees
Legal: Analysis of cases / provision of legal advice and/or financial assistance
Communication with active staff through
News Flash publications, etc.
CSC Delegates – Meetings – SharePoint portal Functions & Responsibilities<br>
slide9. The Confederation: is viewed as a reliable and serious business partner with a strong voice, advocating dialogue, respect, consultation and justice.
is the only officially recognized body for the representation of all active NATO civilian staff, within and outside NATO
offers all Civilian Staff Committees an open platform to define common objectives and work towards their achievement
deals with highly sensitive issues such as pension schemes, remuneration package, social security, internal justice and protection of individual staff from bullying/mobbing/harassment
maintains open dialogue with Sec Gen, ASG EM, Nations (Permanent Reps), other International Orgs and their Staff Reps
assists in seeking reasonable balance between active staff and employer interests<br>
slide10. Taxation of pensions<br>
slide11. Taxation of Pensions CPS Coordinated Pension System
Closed 01 Jul 2005
DB system – Accrual rate 2%/year max 70%
Contributions Currently 12,5% / (25%) =37,5%
Coordination (NATO, OECD, ESA, Council Of Europe, ECMWF, EUMETSAT)
Subject to Tax - Tax paid is compensated 50% by NATO Fiscal year +1=> taxed on compensation CNCSC MEETING - 13-14 OCTOBER 2020<br>
slide12. Taxation of Pensions DCPS Defined Contribution Pension System
Started after 01 Jul 2005 (End 2024: 6,643 active members)
Individual Investment – Member liability
Contributions: 8% /12% =20% + ≤5% AVC
Lump Sum in principle Tax exempt
Annuity subject to tax
FPA ? CNCSC MEETING - 13-14 OCTOBER 2020<br>
slide13. Careers and attractiveness/retention of talent NATO wide HR Strategy (Jan 2024)
Effective talent management
Competitive compensation and benefits
Employee experience
Driving organisational change and culture
HR continuous improvement/operational excellence and digital HR
Shortfalls
Salary package
Pension - Allowances
No career path SSS
Mobility (NCPR implementation – Contract Policy)<br>
slide14. The CNCSC building bridges with … NATO staff … ...NATO Administrators NATO CSCs … …Administrative Tribunal … Retired staff … … Organisations in Coordination … International Organisations .. ….Nations<br>
slide2. Content Structure and powers of staff representative bodies
Taxation of pensions
Careers and attractiveness/retention of talent<br>
slide3. Structure and powers of staff representative bodies<br>
slide4. Civilian Staff Committees (CSCs) NATO civilian staff members => local Civilian Staff Associations CSA => Elect Civilian Staff Committees (NCPRs article 88). CSC CSCs = Executive agents: Constitute “First line of defence”; Responsible for protecting the professional interests at a local level. Each CSC is a member of the Confederation in its own right.<br>
slide5. Local CSC objectives include: Positive employee and employer relations
Find an amicable solution
NATO-wide HR policies
Recruitment processes
Full members of OHS committees
Advise staff / Mediation
Complaints Committees and Disciplinary Boards
Helping staff to legally challenge administrative decisions<br>
slide6. Local Civilian Staff Committee (CSC) 28 CSCs ̶̶ 8,173 Civilian staff posts, 62 locations Constitution &
Legal Matters WG Confederation Structure CNCSC Executive: Defined Contribution Pension Scheme
WG Information &
Knowledge Management WG Coordination WG X 28 CNCSC Plenary meetings (3x year). Retirees’ Medical
Claim Fund & Group Insurance Policy WG Future Pension Arrangements WG Full-time<br>
slide7. CNCSC MISSION The NATO Civilian Personnel Regulations entrust representation of NATO’s international civilian staff as a whole to the Confederation of NATO Civilian Staff Committees.
The Confederation is responsible for:
protecting the professional interests of NATO Civilian Staff
providing proposals for improving the collective interests and conditions of employment
providing advice to the competent administrative authorities
representing the views of the staff of NATO as a whole.<br>
slide8. CNCSC activities Coordination / Collaboration
Access to Secretary General & Private Office
Collaboration with ASG-EM (NATO HQ)& Interaction with Senior Leadership
Participation in NATO management bodies (e.g. JCB, RMCF, DCPS, FPA)
Support local CSC’s
Assistance in stand up of new Civilian Staff Associations/Committees
Visit NATO sites upon request for support to local Staff Committees
Legal: Analysis of cases / provision of legal advice and/or financial assistance
Communication with active staff through
News Flash publications, etc.
CSC Delegates – Meetings – SharePoint portal Functions & Responsibilities<br>
slide9. The Confederation: is viewed as a reliable and serious business partner with a strong voice, advocating dialogue, respect, consultation and justice.
is the only officially recognized body for the representation of all active NATO civilian staff, within and outside NATO
offers all Civilian Staff Committees an open platform to define common objectives and work towards their achievement
deals with highly sensitive issues such as pension schemes, remuneration package, social security, internal justice and protection of individual staff from bullying/mobbing/harassment
maintains open dialogue with Sec Gen, ASG EM, Nations (Permanent Reps), other International Orgs and their Staff Reps
assists in seeking reasonable balance between active staff and employer interests<br>
slide10. Taxation of pensions<br>
slide11. Taxation of Pensions CPS Coordinated Pension System
Closed 01 Jul 2005
DB system – Accrual rate 2%/year max 70%
Contributions Currently 12,5% / (25%) =37,5%
Coordination (NATO, OECD, ESA, Council Of Europe, ECMWF, EUMETSAT)
Subject to Tax - Tax paid is compensated 50% by NATO Fiscal year +1=> taxed on compensation CNCSC MEETING - 13-14 OCTOBER 2020<br>
slide12. Taxation of Pensions DCPS Defined Contribution Pension System
Started after 01 Jul 2005 (End 2024: 6,643 active members)
Individual Investment – Member liability
Contributions: 8% /12% =20% + ≤5% AVC
Lump Sum in principle Tax exempt
Annuity subject to tax
FPA ? CNCSC MEETING - 13-14 OCTOBER 2020<br>
slide13. Careers and attractiveness/retention of talent NATO wide HR Strategy (Jan 2024)
Effective talent management
Competitive compensation and benefits
Employee experience
Driving organisational change and culture
HR continuous improvement/operational excellence and digital HR
Shortfalls
Salary package
Pension - Allowances
No career path SSS
Mobility (NCPR implementation – Contract Policy)<br>
slide14. The CNCSC building bridges with … NATO staff … ...NATO Administrators NATO CSCs … …Administrative Tribunal … Retired staff … … Organisations in Coordination … International Organisations .. ….Nations<br>