Equipment Policies Equipment Policy Scott Cingle –

Transcript:Equipment Policies Equipment Policy Scott Cingle –:
Equipment Policies Equipment Policy Scott Cingle – iyc3@psu.edu Property Supervisor Property Inventory 814-863-1378 Personal 814-865-7531 Office Plant Assets Land Buildings Improvements Other Than Buildings (IOB) Roads, parking, sidewalks Usually called Infrastructure Equipment Both Movable and Fixed UNIV, GOVT or Sponsor Get IBIS Access to Property Inventory System (Equipment) - M2PI - menu for equipment - ITAG – function to see individual tag numbers - M3PB – menu for equipment - 17 Browse Screens Facilities System (Buildings & IOB) - M3BL – menu for buildings and IOB -IFBD – function to see individual building number -IFAR – function to see individual addition/renovation to a building number -BFBD – browse by building code -BFBL – browse by building number Capital Equipment Definition? Single item that: Has a value of $5,000 or more and useful life of two (2) or more years. See GURU Procedure CR2019 Guru Website Procedure CR2019 Accounting of Capital Equipment Federal Regulations OMB = Office of Management & Budget FAR = Federal Acquisition Regulation FAR part 45.1 & 52.245-1 – sets the principles for controlling property and conducting physical inventories. New 2 CFR 215, Old A-110 – sets standards for consistency among federal agencies in the administration of grants, contracts and agreements with educational institutions, hospitals and other non-profit organizations. Federal Regulations (Cont.) Office of Managment and Budget Website Click on OMB Circulars Federal Acquisition Regulation (FAR) Webpage Click on Federal Acq. Regulations (FAR) Equipment Tag Examples Basic tag number is 8 numerical bytes and 1 alpha byte. The alpha byte is a virtual tag, it is part of the main equipment item. Example: 00123456 Computer 00123456A Cost On Government Tags have a Red Strip Sponsor Tags have a Yellow Strip Descriptions Cost On = multiple funds purchased item or it was paid over multiple fiscal years Trade In = a tagged item was traded in and there was net value left on the traded in item. Upgrade = the main item was upgraded Accessory = item that add value, usually purchased to aid in the usage of the item Object Classification Codes (OCC) you need to know 452 - Software (Non-Capital) Less than $100,000 License Fees (usually multiple users) 716 – Software (Capital) More than $100,000 Example – Oracle (Basic charge; usually doesn’t include user charges) Computer OCC 480 – Computer & Accessory Equipment Non-Capital : Costs Less than $5,000 751 – Computer & Accessory Equipment Capital: Costs