Financial Accountability and Recovery Action Plan Peralta Community College District Presented to Board of Trustees Study Session 7232019 Excerpts from Item 2.1 Board Goals and Priorities 2019-20 (Discussion) - CBT Phase I Phase II.
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Financial Accountability and Recovery Action Plan Peralta Community College District
Presented to Board of Trustees Study Session 7/23/2019
Excerpts from Item #2.1 Board Goals and Priorities 2019-20 (Discussion) - CBT Phase I/ Phase II.<br>
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Action Plan Objectives Prepare for new leadership
Complete implementation of recommendations of FCMAT, ACCJC and CBT
Reorganize Peralta for efficiency and cost-effectiveness
Adopt two-year budget planning and development process
Standardize, update and modernize administrative practices, policies and operations<br>
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Components: New Leadership Preparation Completed and fully enacted FY2021 Evaluate FCMACT, ACCJC and CBT recommendations for immediate action or delayed for new leadership input and prerogative
Propose for Board adoption changes to budget, classifications, hiring authority and BPs/APs affecting Office of the Chancellor (Board Meeting: September 24, 2019)<br>
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Update: FCMAT Recommendation Implementation 75 Total Recommendations
22 Recommendations Tied to New Hires
20 Recommendations for Next Chancellor
District recommendation matrix to ensure adequate monitoring and accountability (attached)
Requested CBT to align with Districts timeline<br>
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Components of Two-Year Budget Planning Completed/Ongoing - 5-year Budget Forecasting Implemented
(PeopleSoft Upgrade/Monthly Budget Transaction to BOT, Board Policy on 10% reserve adopted
Increase Accountability and Oversight for Departmental Budgets
Establish Budget Forecasting for Unrestricted General Funds
Enhance Process for Quarterly Board Review
Enact 10 Percent Fund End Balance on an Annual Basis<br>
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Components: Reorganization Assessments Classification and Staffing Evaluation
Fiscal Impact & Departmental Budget
Board and Administrative Policy and Procedures Review
Compliance, Efficiency, and Effectiveness (management assessment with staff contribution)
Ancillary Costs & Impacts (e.g. contracts for goods and services)<br>
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Components: Reorganization Assessments Classification and Staffing Evaluation Classification Study Completed 2021/22
Fiscal Impact & Departmental Budget Ongoing/In-process (Cambridge West)
Board and Administrative Policy and Procedures Review AP updated & BOT Approved
Compliance, Efficiency, and Effectiveness (management assessment with staff contribution) Functional Map Analysis BOT Approved Nov 2021
Ancillary Costs & Impacts (e.g. contracts for goods and services) Ongoing/In-process (Cambridge West<br>
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For example, Office of the Chancellor This flowchart has been enacted & followed Identify all BPs and APs, as well as review all personnel classifications and recommendations for compliance Identify Draft plan that integrates feedback from Participatory Governance and Board input Propose Present information to the Board and integrate changes for final review and approval Approve<br>
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Proposed Organization Chart – District Administration Deputy Chancellor & COO Associate VC, Ed Svcs<br>
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Questions & Answers<br>
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Peralta Community College District
Draft FCMAT Implementation Matrix Key: * (asterisk) = High Priority; AP = Administrative Procedure; BP = Board Policy; Dept. = Department; I/P= In Progress; MarCom= Marketing Communications; Mgt= Management; N/A= Not Applicable; OoC= Chancellor's Office; VC= Vice Chancellor<br>
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Key: * (asterisk) = High Priority; AP = Administrative Procedure; BP = Board Policy; Dept. = Department; I/P= In Progress; MarCom= Marketing Communications; Mgt= Management; N/A= Not Applicable; OoC= Chancellor's Office; VC= Vice Chancellor<br>
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Key: * (asterisk) = High Priority; AP = Administrative Procedure; BP = Board Policy; Dept. = Department; I/P= In Progress; MarCom= Marketing Communications; Mgt= Management; N/A= Not Applicable; OoC= Chancellor's Office; VC= Vice Chancellor<br>
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Key: * (asterisk) = High Priority; AP = Administrative Procedure; BP = Board Policy; Dept. = Department; I/P= In Progress; MarCom= Marketing Communications; Mgt= Management; N/A= Not Applicable; OoC= Chancellor's Office; VC= Vice Chancellor<br>
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Key: * (asterisk) = High Priority; AP = Administrative Procedure; BP = Board Policy; Dept. = Department; I/P= In Progress; MarCom= Marketing Communications; Mgt= Management; N/A= Not Applicable; OoC= Chancellor's Office; VC= Vice Chancellor<br>
