FIXED-TERM PROMOTION PROCESS Outline Promotion

Promotion Division of Research and Innovation 3 Promotions in rank are based on merit
Candidates for promotion will be evaluated objectively for evidence of excellence in their performance of assigned duties and in their scholarship or creative activity. F
Each of these responsibilities will be documented in the dossier
Faculty Handbook, Promotion and Tenure Guidelines provides detailed guidance on criteria, evaluations and process.
https://facultyaffairs.oregonstate.edu/faculty-handbook/promotion-and-tenure-guidelines<br>

Division of Research and Innovation 4 Eligibility FRAs, RAs, and Instructors are eligible for promotion when both the following criteria are met:
At least 4 calendar years have elapsed since their initial hire or last promotion (the decision year can be counted as one of the years), and
Accumulated at least 3 FTE years of service.
Fixed-term eligibility calculators for Academic Year (9- month) faculty or Fiscal Year (12-month) faculty.
* Promotion is granted for achievement, not for years in rank. https://facultyaffairs.oregonstate.edu/sites/facultyaffairs.oregonstate.edu/files/uaosu_and_osu_collective_bargaining_agreement_june_1_2020_to_june_30_2024_signed_0.pdf<br>

Division of Research and Innovation 5 Benefits of Promotion 10% salary increase starting with next fiscal year
Minimum of 2-year rolling contract<br>

Division of Research and Innovation 6 Criteria for Promotion of Faculty Research Assistants (FRAs) To Senior FRA I, a candidate must:
• Have a graduate degree appropriate to the field in which the research activities are performed, or comparable educational or professional experience;
• Demonstrate a high level of competence, achievement, and potential in research, or serve effectively in a position requiring high individual responsibility or special professional expertise; and
• Demonstrate a high degree of initiative in research and leadership among research colleagues in the department, as documented in authorship, management responsibilities, and creative approaches to research.
To Senior FRA II, a candidate must:
• Have a sustained record of exceptional achievement and evidence of professional growth and innovation in assigned duties<br>

Division of Research and Innovation 7 Criteria for Promotion of Research Associates (RAs) To Senior RA I, a candidate should demonstrate:
• A high level of effectiveness in conducting and disseminating research, investigations, or other activities appropriate to their field through documented communications and impacts, and
• A record of substantive achievement and professional growth in the performance of assigned duties.
To Senior RA II, a candidate should demonstrate:
• Sustained record of high effectiveness and evidence of growing independence and/or leadership in conducting and disseminating research, investigations, or other activities appropriate to their field through documented communications and impacts, and
• Sustained record of substantive achievement and professional growth in the performance of assigned duties.<br>

Division of Research and Innovation 8 Criteria for Promotion of Instructors To Senior Instructor I, is based upon evidence of the candidate’s:
• A high level of effectiveness in teaching and student mentoring appropriate in their field, and
• A record of substantive achievement and professional growth in the performance of assigned duties.
To Senior Instructor II, is based upon evidence of the candidate’s:
• Sustained record of high effectiveness and innovation in teaching and student mentoring appropriate to their field, and
• Sustained record of substantive achievement and professional growth in the performance of assigned duties.<br>

Division of Research and Innovation 9 Dossier Preparation Guidelines 2024-2025 Dossiers for 2024-2025 are to be submitted via the online system no later than February 14, 2025.
I. Cover Page
Include name of candidate, Center & Institutes and college, and what action is being requested (e.g. Senior FRA I to Senior FRA II)
II. Form A
Include check list Form A
III. Confidentiality Waiver (optional)
All faculty have the option of signing a “Waiver of Access”
IV. Position Descriptions
A copy of the candidate’s current position description must be included. If significant shifts in assignment have occurred, earlier position descriptions should be included. With significant changes, include a table that summarizes FTE distribution among primary activities over time.<br>

Division of Research and Innovation 10 Dossier Preparation continued V. Candidate’s Statement
The candidate must include a statement (three-page maximum, single-spaced, 12-point font, one-inch margins) that addresses the individual’s contributions in their primary assigned duties (e.g., teaching and advising; scholarship and creative activity; service and/or other assignments), including DEI. DEI efforts can be reported in context of position duties as applicable or as a separate category.
VI. Student Letter of Evaluation (as appropriate)
VII. Administrative Letters of Evaluation
Departmental Faculty Committee Letter, Center & Institutes Director, Letter from Other Administrators with Supervisory Responsibility, College or DRI Promotion and Tenure Committee’s Letter, and Dean/Director/VP or Vice Provost’s Letter
VIII. Promotion and Tenure Vita
Education and Employment Information<br>

Division of Research and Innovation 11 Dossier Preparation continued VIII. Promotion and Tenure Vita
Education and Employment Information
Teaching, Advising, and Other Assignments
Scholarship and Creative Activity
Service
Awards
IX. Letters of Evaluation
Please note that solicited letters of evaluation from outside leaders in the field are no longer required for FRAs, RAs, and Instructors.
X. Other Letters and Materials (optional)
XI. Candidate’s Signed Statement
Prior to the dossier receiving its first formal review by the unit promotion and tenure committee, the candidate should sign a statement that he or she has reviewed the open part of the dossier and it is complete and current.<br>

Division of Research and Innovation 12 Process The Promotion and Tenure process typically starts in the spring the year before the decision:
Please work with your specific Center & Institutes Director or administrative support for a timeline.
A candidate is responsible for their own dossier, Center & Institutes Director is responsible for ensuring it meets standards.
Dossiers are usually sent to Center & Institutes Director at the end of summer/beginning of fall.
Department P&T, supervisor, and Center & Institutes Director letters are due to the Vice President for Research and Innovation’s office in late December.
Candidates are informed of promotion decisions in mid-May.
Provost hosts a reception near end of spring term.<br>

Division of Research and Innovation 13 Questions DRI contacts:

Konnie Handschuch (Center and Institutes Human Resources and Operations Assistant):
Konnie.Handschuch@oregonstate.edu

Jennifer Creighton (Associate Vice President Research Administration, Finance, and Operations): Jennifer.Creighton@oregonstate.edu<br>