HCM Initiative Update Wharton Change Agents Anna

Transcript:HCM Initiative Update Wharton Change Agents Anna:
HCM Initiative Update Wharton Change Agents Anna Loh Maureen McGinness Denise Mount Ann Perch November 8, 2018 Workday Software System will fully or partially replace many of Penn’s “legacy systems.” Go Live Slated July 2019 Workday@Penn Wave 1* includes: HCM Initiative & Workday@Penn A University-wide effort to improve how we manage human resources, payroll, and related processes. Current Future Aging systems Compliance and expense risks Data inaccuracy Decision-making with unknowns Standalone systems Modern, agile, cloud-based technology Simplified, integrated Data accuracy Improved analytics and reporting More efficient transactional tasks Focus more on value-added work, mission-driven efforts and strategic support Other members of the Workday higher education community: Brown  Yale  Cornell  NYU  University of Chicago  USC  Georgetown  and more Building the Future of Work at Penn with Workday Workday@Penn Resources Targeted Newsletters Expanded navigation, rich content, and flexibility, intended for go-live and beyond. Mobile friendly and clear explanation of employee use. Workday Advance will publish robust information for HCM stakeholders. The first issue of Workday Advance: October 9. The two newsletters will alternate with each other on a biweekly basis so that each is monthly. HCM Flash is intended for the casual Penn community member who wants high-level information. First issue: September 25. Subscriber list is the same as HCM Update. Workday@Penn Website Solution Center Website New Look, New Focus www.workday.upenn.edu www.solutioncenter.upenn.edu Subscribe to HCM Flash Subscribe to Workday Advance Opportunities To Participate 1 2 3 Overview of Recent & Future Events Town Hall 10/11/18 What will WorkDay look like? What can I do in WorkDay? How will I manage my personal information in WorkDay? Hire New Employee (Staff/Weekly paid) Benefits Enrollment in Workday Timesheet Completion and Approvals Terminating Employee for Regular Retirement 10/15/18 – Prepare Requisitions For Hire 10/29/18 – Faculty & Staff Compensation & Payroll 11/12/18 – Students & Post Doc Compensation & Payroll 11/26/18 – Time Tracking in Workday 12/10/18 – Review & Approve Absences Town Hall Meetings 10/11/18 Playback Sessions 10/22 & 10/24/18 Subject Matter Expert office Hours Attend a Watch Party! 7 Information Available at Workday@Penn Next Steps & Your Valuable Role Help Us Verify Structure & Role Assignments: Supervisory Org Review & Security Roles Validate the Employees & Manager in each Supervisory Org Assign Security Roles to each Supervisory Org Structure Each BA received a file to help us review and verify Security Roles Academic Role Assignment Academic Units