Information Session for School Boards and External

Transcript:Information Session for School Boards and External:
Information Session for School Boards and External Auditors Financial Analysis and Accountability Branch Fall 2014 EFIS 2.0 OnSIS 2 Overview The Ministry had informed school boards in Memorandum 2014: SB17 that the previous Enrolment Review process is discontinued and enrolment data from OnSIS will be loaded directly into EFIS 2.0. Boards should review that enrolment data is properly reflected in OnSIS. OnSIS data will be loaded into EFIS 2.0 on a nightly basis until September 30, 2014. Any changes in the OnSIS data made by the boards will be reflected in EFIS 2.0 by noon of the next business day. In the Financial Statements reporting cycle, an additional folder “OnSIS Data” will be available. For schools in different locations but running the same programs (same BSID), School Boards can allocate enrolment to the individual facilities. 3 Task List 4 There is a new folder on the Task List, “OnSIS Data”, for reviewing enrolment data that has been loaded from OnSIS. The items within this folder are: Loaded Enrolment Data, Ministry Adjustment – Input and OnSIS Enrolment Data Review Loaded Enrolment Data Loaded Enrolment Data – this folder has two forms, Elementary and Secondary, each with multiple tabs for type of enrolment data. 5 Loaded Elementary Enrolment There is a tab for each entity (JK, SK, Gr. 1to3, Gr.4to8, Government of Canada, Visa, Other, ESL, FSL, NL) Each tab contains enrolment data by facility for October and March. 6 Loaded Secondary Enrolment There is a tab for each entity; Gr.9 to 12, Gr. 12-High Credit, Gr.9to 12(21 and over), Government of Canada, Government of Canada(21 and over), Visa, Visa(21 and over), Other, Other(21 and over), ESL, FSL, NL, Native Studies, PLAR Each tab contains enrolment data by facility for October and March. 7 Enrolment for school running multiple programs When a facility has multiple programs (i.e. different BSIDs), the Ministry will group the enrolment under all these BSIDs and report the enrolment under this facility The Ministry will pre-populate the BSIDs of the programs that are run in that facility in the column “ONSIS Child BSIDs” which is at the far right hand side of the loaded forms. 8 Ministry Adjustment - Input Only Ministry Admin users and Finance Officers (FOs) will have access to this functionality, however School Board users will have read access. During the cycle the Admin user’s adjustments will be applied to all working and draft versions