OFFICE PRACTICE N4 TOPIC 6 COPYING AND DUPLICATING
Description: OFFICE PRACTICE N4 TOPIC 6 COPYING AND DUPLICATING Maluti TVET, Bethlehem Campus, NS Mokoena DEFINITION OF COPYING-IS A PROCESS WHEREBY A LIMITED NUMBER OF COPIES ARE USUALLY USED FOR REFERENCE PURPOSES DEFINITION OF DUPLICATION- IMPLIES AN
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slide1. OFFICE PRACTICE N4 TOPIC 6
COPYING AND DUPLICATING
Maluti TVET, Bethlehem Campus, NS Mokoena<br>
slide2. DEFINITION OF COPYING-IS A PROCESS WHEREBY A LIMITED NUMBER OF COPIES ARE USUALLY USED FOR REFERENCE PURPOSES DEFINITION OF DUPLICATION- IMPLIES AN UNLIMITED NUMBER OF A DOCUMENT IS MADE.<br>
slide3. DIFFERENCE BETWEEN<br>
slide4. CHOOSING A METHOD OF REPROGRAPHY Quality of the copy: For high quality copies, a smaller quality should be printed on a photocopier
Quality needed: Use a photocopy machine for a small number of copies
Time factor: Preparing for lithographic takes time
Internal or External use: Copies intended for internal use will require low quality printouts
Cost: Maintenance of the machine, quality of the paper and the salary of the operator must be taken into consideration.<br>
slide5. CONTINUE Colour: Colour ink cartridges are expensive
Paper: Glossy and matt finish paper are more expensive than the standard paper used in a copier<br>
slide6. CLASSIFICATION OF INFORMATION Top secret: Only top management can view its contents
Secrets : Only for a selected number of people in the business to view
Confidential: Information that, if it leaked out, could cause damage to the business
Private and confidential: Information of a personal nature such as a salary information
General business information: Normal, daily information
Personal matters : It is meant for a specific person only<br>
COPYING AND DUPLICATING
Maluti TVET, Bethlehem Campus, NS Mokoena<br>
slide2. DEFINITION OF COPYING-IS A PROCESS WHEREBY A LIMITED NUMBER OF COPIES ARE USUALLY USED FOR REFERENCE PURPOSES DEFINITION OF DUPLICATION- IMPLIES AN UNLIMITED NUMBER OF A DOCUMENT IS MADE.<br>
slide3. DIFFERENCE BETWEEN<br>
slide4. CHOOSING A METHOD OF REPROGRAPHY Quality of the copy: For high quality copies, a smaller quality should be printed on a photocopier
Quality needed: Use a photocopy machine for a small number of copies
Time factor: Preparing for lithographic takes time
Internal or External use: Copies intended for internal use will require low quality printouts
Cost: Maintenance of the machine, quality of the paper and the salary of the operator must be taken into consideration.<br>
slide5. CONTINUE Colour: Colour ink cartridges are expensive
Paper: Glossy and matt finish paper are more expensive than the standard paper used in a copier<br>
slide6. CLASSIFICATION OF INFORMATION Top secret: Only top management can view its contents
Secrets : Only for a selected number of people in the business to view
Confidential: Information that, if it leaked out, could cause damage to the business
Private and confidential: Information of a personal nature such as a salary information
General business information: Normal, daily information
Personal matters : It is meant for a specific person only<br>